At Segal, we believe in a world where development is steered by grassroots leaders and power is shifted into the hands of communities. We work across across Sub-Saharan Africa and strive to be true partners to our grantees. We want to change the power dynamics inherent in traditional philanthropy and prove that a new, more equitable, and responsive approach is not only more fair, but more effective.

We support 200+ incredible organizations who are finding local and scalable solutions to Sub-Saharan Africa’s most pressing challenges, with a focus on reproductive health and youth empowerment. We offer financial and capacity building support to our grantee partners, aimed at giving them a larger network of peer organizations and like-minded funders to share learnings,  new opportunities, and provide technical expertise.

Our vibrant team of 10 passionate changemakers is spread across the globe. We work virtually across continents, and our Africa team is spread across five countries. We move fast and adapt quickly as we find new and exciting ways to push our mission forward. We’ve got a lot of ambition and we are looking for team members that will continue to help us punch above our weight.

About the role

The Finance & Administrative Officer will be the backbone of our Africa operations—keeping everything running smoothly as we rapidly iterate to support our partners and advance our mission. You will be responsible for the efficient running of our back-office operations, administrative systems, and effective control of Africa-side financial management. You will also support our team in travels and events around East Africa to continue building and supporting our community of creative and exciting grassroots leaders.

 Your responsibilities will include

Financial Processing & Compliance (30%)

• Figuring out our legal set-up across our African offices (including identifying and managing any external advisors)
• Constantly ensuring we fulfill all legal compliance requirements in Kenya, Uganda, and other future locations
• Processing payroll, filing, and remitting taxes and statutory obligations for our Africa staff (to the relevant authorities in Kenya, Uganda, etc.)
• Managing our in-country finance systems such as bank accounts, payments, and petty cash. This is a new role, and our systems are yet to be designed so there will be some fluidity to this part of the role.
• Compiling and submitting monthly finance reports to US office, request fund transfers from the US as adequate
• Support the Africa team with expense reporting and ensure quality filing of receipts

Team Support and Logistics Management (30%)

• Coordinating logistics and travel bookings of team visits to partner organizations
• Arranging all logistics related to external events (workshops, cocktails, etc.)
• Creating a welcoming atmosphere at events, managing RSVPs, and receiving guests
• Assisting the team in planning our global Annual Meeting
• Managing scheduling of internal and external meetings for the team
• Supporting directors in email management
• Processing of visas and work permits for the team

Managing the Kenya & Uganda offices (20%)

• Coordinating calendars, meeting rooms, and refreshments as needed
• Physically manning and managing the Kenya office, handle incoming mail
• Liaising with landlords to ensure rent is paid on time and all obligations are met, on both sides
• Ensuring the Uganda office is well-run (virtually and through visits)
• Managing stock and office supplies
• Maintaining physical files and records (payments, receipts, contracts)

Supporting our programs and communications strategies (20%)

• Getting involved in grantee reporting processes and field visits (this part of the role may grow over time if you have all other bases covered!)
• Sharing useful resources to our grantee partners through our listservs and other channels
• Ensuring all contact databases and listservs are regularly updated
• Building and managing a file-sharing knowledge library with relevant resources
• Suggesting content for our Facebook and Twitter pages Who we are looking for
• You have at least three years of work experience, some of which in financial management and accounting.
• You have experience in financial management and accounting, CPA-K is preferred.
• You hold a bachelor’s degree, ideally a relevant field.
• You easily navigate Microsoft Word, Excel, Google Drive, Slack, etc.
• You have wide experience in managing operations in small teams and agile environments.
• You have a track record of managing events successfully.
• You thrive in an unstructured environment, are happy with ambiguity, and solve problems creatively and efficiently.
• You have a learning mindset, and you are curious and resourceful in your approach to new situations.
• You are bold and confident to share your opinions with a multicultural team.
• You have learned how to talk about your weaknesses and mistakes in the workplace and value honesty.
• You love collaboration, and you naturally motivate yourself to deliver when working alone.
• Your friends talk about how well organized you are and that you pay attention to details.
• You are able to work and travel across East Africa independently. Work experience across East Africa is an added advantage.

Why work with us

• Mission and Impact: We want to change the face of philanthropy while uplifting incredible local leaders (who we like to call rockstars). Every day we support local leaders changing the lives of communities and youth.
• Career Development: We hire ambitious young people and support them to develop their skills and leadership potential. We support each other to grow and propel even further in their career trajectory.
• Autonomy: We hire smart and talented people and let them lead the way. You will get a team of 10 behind you for support but will be given the autonomy (and responsibility!) to take control of your role and participate in strategic decisions in your department.
• Work Hard, Play Hard: We put in the extra time and go the extra mile to support our partners.

But we also love to laugh, have fun, and enjoy the camaraderie we’ve built amongst our team.  We can find some levity even in tough situations.

• Variety and Adventure: We support 200+ partners across 30+ African countries. Even if travel isn’t a large part of your role, you will get to experience new cultures, places, and exciting organizations across the continent.
• Benefits: We believe in supporting the wellbeing of our employees so we offer healthcare cover, generous annual leave, and flexible hours.

Other information

You will work out of our Nairobi office off Ngong Road with around 25% travel across East Africa. Working hours are typically weekdays 9am – 6pm, with the need for occasional evening calls and travel/ events on the weekend.

The role reports to our Director of Operations and collaborates closely with the Africa team and our Foundation Administrator based in the US. We will agree on a three-month probation period with learning and performance goals.

Want to apply?

• First, read this guide on how to submit your application and tips on our selection process:

http://bit.ly/CandidatesGuide

• Fill out the application form under http://bit.ly/JoinFAOSegal
• Send your CV to [email protected]