The name Mines Advisory Group was established in the early days of the organisation, when it was decided that MAG’s initial role would be to draw the attention of the international community towards issues relating to mines and UXO.
Between 1990 and 1991, the McGrath brothers carried out two assessment missions to Afghanistan and Cambodia, hoping that their findings would mobilise governments and international agencies into more purposeful action.
Admin Manager
Line managed by: Base Manager, Maiduguri
Line manages: N/A
Location: Maiduguri, Borno state, Nigeria
Overview of role:
The Admin manager will be responsible for providing general management support to the MAG Maiduguri team. This will include logistics, finance, procurement, HR and general administration support
Responsibilities:
Logistics
- Support the Base Manager with procurement by completing administrative duties as directed including identifying suppliers, collecting goods dispatching goods and organising transportation where required
- Obtain quotes from local suppliers in an efficient and timely manner, adhering to MAG procurement policies
- Ensure that logistics procedures are followed at all times including programme and HQ guidelines, including collecting quotations, preparing Purchase Request Forms and Local Purchase Orders.
- Maintain logistics records and file paperwork including purchase orders, waybills, receipts etc
- Purchase and control the storage and issues of office supplies
- Organise equipment as and when required.
Finance
- Review payment requests and submit for authorisation
- Prepare cash payments and routine payments upon instruction
- File financial paperwork including timesheets, purchase orders, etc
- Maintain cash balance in the safe including daily cash count and ensuring sufficient cash is available
- Prepare bank reconciliation for all MAG accounts
- Monitor any advances given
- Collate and conduct all data processing, including data entry, preparing MAG’s payroll, producing payslips, reports etc.
- Ensure MAG complies with all statutory payments requirements and deductions
- Issue staff salary payments
Human Resources
- Complete data entry for payroll on a monthly basis
- Ensure all paperwork is filed on personnel files and all HR records and systems are kept up to date
- Support recruitment administration such as posting advertisements, logging applications, coordinating interview arrangements and assisting with the new starter processes
- Draft any employee correspondence required such as new starter documentation, contractual changes etc
- Accurately collate any other information as required to assist with payroll preparation
General Administration
Providing general administrative support to the Base Manager as required including preparing written documentation as requested, arranging minutes, filing etc.
Essential requirements:
- Previous experience in an administration role, ideally in a support services role for another NGO
- Previous experience of procurement including identifying suppliers, conducting market surveys etc
- Previous experience completing logistics paperwork and record keeping
- Excellent administrative skills including ability to use MS Word and Excel
- Fluency in English, Hausa and Kanuri.
Please send your application in English with your CV and cover letter in the same document. Please ensure the title of the position you are applying for is in the name of the title of the email and on the title of the application document. Please note that applications which do not adhere to these instructions will not be reviewed. Please send your application to [email protected]
More Information
- Job City Borno