Admin/Hr Assistant at International Rescue Committee 229 views7 applications


International Rescue Committee – Nigeria

Country Office: Abuja, Federal Capital Territory

LOCATION:** Maiduguri

START DATE:Immediately

DURATION: 1 year ( renewable)

SALARY BAND: 9 – this position is open only to Nigerian nationals

POSITION: ADM/HR ASSISTANT

SCOPE OF WORK: Assists the Field Office ADM/HR lead in his human resources management and administration roles.

RESPONSABILITES:

  • Assist the field office ADM/HR Lead in recruitment, orientation and integration,

o Job advertising.

o Receiving candidates

o Pre-screening and shortlist candidates

o Organize candidates written tests and interviews

o Publish recruitment results

o Prepare hiring documents.

o Preparing and support onboarding/transition process for the new hires staff or transferred staff

  • Assist the field office ADM/HR Lead in performance management and staff development,

o Receive and file staff performance reviews

o Monitor deadlines and needed reminders

o Compile staff development needs

o Prospect potential training providers.

o Ensures that training completion reports are submitted.

o Established and keep up to date the list of employees who received training paid by IRC

  • Assure staff filing and administration,

o Assure staff timesheets submission and filing

o Track and monitor staff leaves, sick leaves and absences

o Assure the maintenance and updating of individual files

o Assure that all required administrative formalities are respected (staff contract registration, social security registration, medical insurance registration, etc.)

o Debrief exiting employees and complete end-of-assignment procedures.

II- Assist in Administration Management

o Track and monitor all IRC offices and homes administration and maintenance.

o Manage rental agreements for offices and housing.

o Monitor renewal and termination of contracts and payments with suppliers, service providers, and lessors and assure that all are done on time.

o Assure that all facilities are well functioning, including housekeeping, office supplies, electricity, maintenance and repair, internet and other communications functions in the field office.

o Assure proper use and functionality of office equipment.

o Maintain proper records of all correspondence.

o Track and monitor subscriptions and monthly telephone and Internet communications, and assure that all are paid on time.

o Assist the field office ADM/HR Lead on travel documents processes (visa, ticket, etc.)

III- Monitoring and Reporting

o Prepare and submit weekly and monthly reports recruitment

o Prepare and submit monthly report HR

o Prepare and submit monthly staff leave accrual

o Prepare and submit quarterly the updated “severance pay”

o Prepare and submit monthly rental agreements tracking sheet

o Prepare and submit monthly renewal and termination of contracts and payments with suppliers, service providers, lessors tracking sheet.

  • Other relevant duties as assigned (of a similar nature or related and in the interest of the organization)

REQUIREMENTS:

EDUCATION

University degree in a relevant field.

Human resources or administrative qualifications desirable

EXPERIENCE

1year of relevant professional experience in administration / human resources

Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR sector

Previous team experience and knowledge of team dynamics desirable

SKILLS

Good inter-personal and conflict resolution skills, able to work under pressure and manage personal stress

Strong organizational and time management skills, team-player but also able to work independently

Able to coach and support others

Excellent verbal and written communication skills

Compassionate, self-motivated, enthusiastic, energetic

Able to cope with basic living conditions during field trips

Benefits
Monthly salary, 13Month Salary Inclusive, Health Insurance Coverage for Family, Pension, Creche Facilities available for Women with babies under 24 Months.

How to apply:

HOW TO APPLY

Interested and qualified candidates should send their cover letters and CV’s in MS word with the position applied for to: [email protected]

Applications submission deadline: 7 August 2017.

SUCCESS FACTORS:

The successful candidate will combine good understanding of HR and Admin, and a can-do attitude. Ideally s/he will have previous experience in working in large-scale emergency programs in insecure and conflict-affected contexts.

All applications must include the position title in the subject line. Only short-listed candidates will be contacted.

We are an equal opportunity organization and we encourage female residents in Borno and surrounding to apply for this position.

More Information

  • Job City Borno
  • This job has expired!
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The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

Since October 2012, the IRC has been responding to humanitarian needs of Nigerians. The IRC initially intervened in response to floods that affected over 7 million people across the country, destroying harvest and damaging homes. The IRC is currently implementing programs in Health, Protection, WASH, Nutrition, Food Security, and Women’s Protection and Empowerment (WPE) in Adamawa and Borno States in North-Eastern Nigeria.

The IRC is dedicated to making women and adolescent girls healthier from the earliest phase of acute crises (a target group most vulnerable during crisis) and implements evidence-based reproductive health interventions in line with the SPHERE-standard Minimum Initial Service Package for Reproductive Health in Crises (MISP). The goal is to ensure that the IRC’s health responses in emergencies include the core package of Reproductive Health (RH) services in its interventions.

The IRC’s Reproductive Health (RH) program is currently implementing (MISP) for RH in 4 health care centers in MMC and Jere LGAs and 1 IDP camp clinic. In addition the program is starting up an emergency mobile programming outside of these areas of Maiduguri in coordination with the WPE team. The focus of this program is to provide quality comprehensive RH and WPE services to conflict-affected women and girls in a timely manner. In addition to the mobile program, the WPE and RH joint mobile teams will be in charge of rapid assessments and rapid response. The mobile teams will be focused in the newly opened LGAs and emergency areas previously inaccessible due to conflict and insecurity. These teams will provide life-saving services to populations outside of Maiduguri, who have not had access to services in approximately 3 years.

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0 USD Borno CF 3201 Abc road Full Time , 40 hours per week International Rescue Committee

International Rescue Committee - Nigeria

Country Office: Abuja, Federal Capital Territory

LOCATION:** Maiduguri

START DATE:Immediately

DURATION: 1 year ( renewable)

SALARY BAND: 9 – this position is open only to Nigerian nationals

POSITION: ADM/HR ASSISTANT

SCOPE OF WORK: Assists the Field Office ADM/HR lead in his human resources management and administration roles.

RESPONSABILITES:

  • Assist the field office ADM/HR Lead in recruitment, orientation and integration,

o Job advertising.

o Receiving candidates

o Pre-screening and shortlist candidates

o Organize candidates written tests and interviews

o Publish recruitment results

o Prepare hiring documents.

o Preparing and support onboarding/transition process for the new hires staff or transferred staff

  • Assist the field office ADM/HR Lead in performance management and staff development,

o Receive and file staff performance reviews

o Monitor deadlines and needed reminders

o Compile staff development needs

o Prospect potential training providers.

o Ensures that training completion reports are submitted.

o Established and keep up to date the list of employees who received training paid by IRC

  • Assure staff filing and administration,

o Assure staff timesheets submission and filing

o Track and monitor staff leaves, sick leaves and absences

o Assure the maintenance and updating of individual files

o Assure that all required administrative formalities are respected (staff contract registration, social security registration, medical insurance registration, etc.)

o Debrief exiting employees and complete end-of-assignment procedures.

II- Assist in Administration Management

o Track and monitor all IRC offices and homes administration and maintenance.

o Manage rental agreements for offices and housing.

o Monitor renewal and termination of contracts and payments with suppliers, service providers, and lessors and assure that all are done on time.

o Assure that all facilities are well functioning, including housekeeping, office supplies, electricity, maintenance and repair, internet and other communications functions in the field office.

o Assure proper use and functionality of office equipment.

o Maintain proper records of all correspondence.

o Track and monitor subscriptions and monthly telephone and Internet communications, and assure that all are paid on time.

o Assist the field office ADM/HR Lead on travel documents processes (visa, ticket, etc.)

III- Monitoring and Reporting

o Prepare and submit weekly and monthly reports recruitment

o Prepare and submit monthly report HR

o Prepare and submit monthly staff leave accrual

o Prepare and submit quarterly the updated "severance pay"

o Prepare and submit monthly rental agreements tracking sheet

o Prepare and submit monthly renewal and termination of contracts and payments with suppliers, service providers, lessors tracking sheet.

  • Other relevant duties as assigned (of a similar nature or related and in the interest of the organization)

REQUIREMENTS:

EDUCATION

University degree in a relevant field.

Human resources or administrative qualifications desirable

EXPERIENCE

1year of relevant professional experience in administration / human resources

Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR sector

Previous team experience and knowledge of team dynamics desirable

SKILLS

Good inter-personal and conflict resolution skills, able to work under pressure and manage personal stress

Strong organizational and time management skills, team-player but also able to work independently

Able to coach and support others

Excellent verbal and written communication skills

Compassionate, self-motivated, enthusiastic, energetic

Able to cope with basic living conditions during field trips

Benefits Monthly salary, 13Month Salary Inclusive, Health Insurance Coverage for Family, Pension, Creche Facilities available for Women with babies under 24 Months.

How to apply:

HOW TO APPLY

Interested and qualified candidates should send their cover letters and CV's in MS word with the position applied for to: [email protected]

Applications submission deadline: 7 August 2017.

SUCCESS FACTORS:

The successful candidate will combine good understanding of HR and Admin, and a can-do attitude. Ideally s/he will have previous experience in working in large-scale emergency programs in insecure and conflict-affected contexts.

All applications must include the position title in the subject line. Only short-listed candidates will be contacted.

We are an equal opportunity organization and we encourage female residents in Borno and surrounding to apply for this position.

2017-08-07

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