NRC’s Horn of Africa operation comprises of large-scale multi-country humanitarian and early recovery interventions spread across nine countries (Kenya, Somalia, Ethiopia, Djibouti, South Sudan and Yemen), and most recently Eritrea, Uganda and Tanzania. NRC’s overall strategy in the region is to ensure a greater number of vulnerable people in hard to reach areas get access to humanitarian assistance, become resilient to future disasters and find durable solution. The regional office is based in Nairobi and works with country programmes to ensure standardization of programmatic and operational approaches, promote multi country programming and ensuring quality and coordination.
This position will be reporting to the Regional Head of Logistics
Job description
- Generic Responsibilities
- Implement and maintain NRC’s administrative systems and procedures;
- Ensure adherence to NRC’s policies and procedures;
- Supervise, train and develop administration team;
- Ensure a well functioning reception, clean office premises and serving of refreshments/meals according to standards;
- Implement and maintain a filing system for all administrational documents according to procedures;
- Initiate and maintain licenses, leases and contracts with relevant authorities and suppliers.
- Responsible for the processing of work permits, visas and other related permits;
- General follow up of the NRC office and houses/apartments and ensure that utility bills are paid;
- Carry out periodic inventory audits.
- Specific responsibilities
- Raise all office related procurement requests for processing;
- Responsible for applications and renewals of licenses with the relevant government authorities and NGO bureau;
- Responsible for the processing of work permits, visas and other related permits for national, international staff and NRC visitors and maintain a follow up system for renewals;
- Process leases for the office and expatriates’ houses and follow up on renewal and termination of these leases;
- Provide administrative activity reports on a monthly basis.
Qualifications
- Experience from administrational work at Officer Level
- Previous experience from working in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Some knowledge of English
- Minimum of Diploma in Business Administration or any related training.
- Good oral and written communication skills in English
- Efficient and organized
- Good office management skills
- Demonstrates adaptability and flexibility
- Possesses initiative, patience, tact, and able to work with minimum supervision
- Able to multitask
- Able to work under pressure and meet deadlines
- Excellent computer skills in Microsoft Excel, Word, PowerPoint
Education level
- College / University, Bachelor’s degree
Personal qualities
- Planning and delivering results
- Coping with change
- Empowering and building trust
- Handling insecure environments
Language
- English
We offer
- Duty station: Nairobi
- Contract period: 12 Months renewable
- Salary/benefits: According to NRC’s general directions, The candidate will observe NRC’s code of conduct and working hours for the NRC Office in Nairobi.
More Information
- Job City Nairobi
