Overview
The Administrative Assistant contributes to the efficient and smooth running of the MSH Angola office and provides administrative assistance to all staff and consultants.
Specific Responsibilities
- Petty Cash Custodian
- Make small purchases
- Purchase of flight tickets and hotel bookings for all staff
- Maintain the MSH Angola Property List
- Maintain and control the office supplies warehouse
- Receives all goods purchased for MSH Angola
- Monitoring of stationery levels ensuring regularly used items are kept in stock while at the same time ensuring stationery levels are economically low.
- Collecting and filing stationery request forms from staff members prior to issuing of stationery.
- Ensure that equipment such as copiers, fax machine and others, are in good working order at all times
- Replenish copy paper of all printers on a daily basis. Replenish printer cartridge when needed
- Supports the Office Manager to control the office in terms of lightning, drinking water, water pump, air conditions, and vehicles fuel
- Receive and send all documents via courier services and maintain appropriate registers.
- Accept and log all deliveries, check auto notification and verify that contact was notified and package was picked up.
- Assist in planning and provide support for meetings and other special events
- Booking of staff meetings and any other meetings
- Managing the MSH Office Reception according to required standards
- Maintain and distribute the MSH internal telephone list and staffs addresses Lists as needed.
- Provides a general office support function by performing various office duties when requested, e.g. filling, stock taking, arranging transport
- Any other duties as assigned by supervisor.
- Perform all tasks in an ethical manner and according to MSH policy and donor requirements.
Qualifications and Experience
- A three year Diploma in Administration or a minimum of two years relevant administrative experience in supporting work group.
- Fluency in Portuguese essential. Fluency in English is a plus.
- Strong administrative, organizational, and written and verbal communication skills.
- Highly organized and able to work well under pressure.
- Ability to carry out independent work, to take initiative, and to use good judgment.
- Strong PC skills to include knowledge of Microsoft Word, Excel, PowerPoint, Outlook, internet research and database use.
- Familiarity with Microsoft Outlook desirable.
- Ability to interact with professionals at all levels located in different parts of the world
- Knowledge of USAID and other similar organizations.
- Preferably possess a valid Angolan drivers license
Background Information
Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health. Since its founding in 1971, MSH has worked in over 150 countries with policy makers, health professionals, and health care consumers to improve the quality, availability and affordability of health services. Working with governments, donors, non governmental organizations, the private sector, and health agencies, MSH responds to priority health problems such as HIV & AIDS; tuberculosis; malaria; maternal, newborn and child health; family planning and reproductive health; and chronic non-communicable diseases such as cancer, diabetes, and lung and heart disease. Through strengthening capacity, investing in health systems innovation, building the evidence base, and advocating for sound public health policy, MSH is committed to making a lasting difference in global health.
EEO Statement
Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or veteran status.
Reports To
COMU Manager
More Information
- Job City Luanda
