Administrative Officer at Samasource 157 views0 applications

Samasource was founded in 2008 in order to lift people out of poverty by connecting them to dignified digital work. Since then, we’ve employed more than 8,000 people in Kenya, Uganda, India, and Haiti. Samasource was born out of the belief that talent is equally distributed, but opportunity is not. We help unlock opportunity for low-income people by sourcing data projects from some of the world’s largest companies. Our industry-leading services help our clients achieve their business goals, while radically altering the life trajectory of our workers, who earn a living wage and lift themselves out of poverty.

Administrative Officer  

Job Description

Reporting to the Administration Coordinator, the incumbent will assist in the day to day running of the Administration Department.

Responsibilities

Duties will include but not limited to the following:

• Ensuring all administrative services are running smoothly and escalating problem areas on time.
• Ensuring that staff transport scheduling is done in a precise and timely manner.
• Assisting with planning and booking of transport and accommodation for staff travel, both local and international.
• Receiving communication from external parties and ensuring it gets directed to the concerned department and where required, provide feedback.
• Ensuring reconciliation of meal deductions is done on time and any errors are rectified before close of payroll.
• Managing the facility maintenance schedule and handling maintenance escalations by ensuring the appropriate vendor is notified on time.
• Verifying all admin related vendor invoices and deliveries and liaising with the finance department for payment.
• Facilitating logistics for all company events, including sitting on planning committees where required.
• Working closely with all other departments to ensure facilities meet requirements, and ensuring that the admin department provides a clean, safe and friendly working environment to all staff at all times.
• Working with the IT department to create and manage a meeting room scheduler, including managing access to restricted areas.
• Creating and providing periodic and ad hoc reports.
• Performing any other duties as may be assigned from time to time

Skills And Qualifications

The successful candidate will posses;

• Degree in Business Administration or equivalent.
• Experience with MS Office applications with strong proficiency in MS Word and MS Excel.
• Solid knowledge of office procedures.
• Minimum of 3 years’ practical experience in a reputable organization.

Personal Characteristics

The ideal candidate will;

• Posses strong communication skills, both verbal and written with good interpersonal skills.
• Have the ability to prioritize work requests and deliver on time with minimal errors.
• Be flexible to work various shifts.
• Demonstrate good analytical and problem solving skills.