Country Administration Manager at International NGO Safety Organisation (INSO) 281 views3 applications


Founded in 2011, the International NGO Safety Organisation (INSO) is a British charity that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety related data and mapping, crisis management support, staff orientations and training.

Job Summary

The role of the Administration Manager will be to oversee and regulate the financial, administrative and logistical functioning of INSO Kenya. S/he will ensure compliance with relevant mandatory controls arising from Donors, Government of Kenya (GOK) and INSO. As a senior post, the Administration Manager will report directly to the INSO Director Kenya and will be subject to training and supervision by INSO Chief Administrative Officer. S/he will supervise one cashier, four regional assistants and two drivers. The post will require some travel to the provinces some of which are hardship areas.

Major Responsibilities:

  • Implement, enforce and monitor the admin and finance policies/procedures in compliance with INSO SOPs, Kenyan law and donor requirements
  • Follow the finance schedules in order to meet the financial reporting requirement to the Chief Administration Officer and donors
  • Implement, enforce and monitor logistics/procurement policies in compliance of INSO SOPs and donor requirements
  • Develop and implement a proper internal control in order to protect the country’s assets (cash and equipment’s) with the Country Director
  • Ensure the programme is in accordance with local laws, in term of financial reporting requirements, labour laws and taxation
  • Oversee the administrative and logistics department of the country programme and, when required, be involved in local staff recruitment of the administrative, finance, HR and logistics department; develop and deliver a training program for that team
  • Oversee technical support to the Country Director and Safety Advisors in all administration, finance and logistics matters

Mandatory requirements:

  • Bachelor Degree in either Business Administration or accounting,
  • 5+ years’ work experience with an NGO
  • Staff management and security experience
  • Knowledge of administrative and logistical processes
  • Experience in liaising with other organisations and government officials
  • Fluent in spoken and written English and Kiswahili
  • Computer literate, with good report writing and budget/financial management skills

Preferred characteristics:

  • Experience with logistics
  • Experience in Human Resources Management
  • Experience in staff training and capacity building

Key Personal Competencies

  • A good listener
  • An effective communicator
  • Excellent analyst
  • Team player
  • Excellent interpersonal skills
  • A people manager
  • Experience working in a diverse cultural setting

Terms & Conditions: Local terms, annual renewable contract with expected start date of 1st April 2017, competitive remuneration, 24 days’ annual leave per year, health and life insurance cover.

Method of Application

Interested persons are requested to send the following to [email protected] and ensure to reference ‘INSO CAM KENYA” in the subject line of your email. Only shortlisted candidates will be contacted after the closing date.

  • Cover letter specifying how you meet the mandatory requirements, your motivation in applying and what you hope to bring to INSO (1-page maximum).
  • Up to date CV (3-page maximum).

Please do not send any additional information (certificates, other writing samples, etc.) and keep the total size of your application under 2MB if possible.

More Information

  • Job City Nairobi
  • This job has expired!
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The International NGO Safety Organisation (INSO) is a British charity that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts.INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety related data and mapping, crisis management support, staff orientations and training.INSO services help NGOs with their day-to-day risk management responsibilities and improve their overall situational awareness to support evidence-based humanitarian access decisions.ContextContemporary armed conflict poses unprecedented challenges to humanitarian organisations in delivering aid to vulnerable populations.Whereas in the context of international armed conflicts aid workers are attributed formally recognised protection under international humanitarian law; today the changing nature of conflicts and the proliferation of non-state armed groups often mean that this assurance is no longer guaranteed.Across the globe, aid workers are subject to violent attacks with 2 - 4 deaths per week worldwide.While many NGOs take individual measures to mitigate the risks, coordinated action between agencies - seen by many as the more important requirement -  has lagged behind with no common system at field level prior to 2011.INSO was designed to fill this gap and today provides the humanitarian sector with a globally standardised mechanism for establishing and operating such platforms wherever they are needed.Humanitarian AccessHumanitarian access is the ability of NGOs to reach populations in need as well as the ability of those populations to reach the aid and protection they need. It is a complex and ever changing dynamic involving a host of considerations and challenges.INSO works to support the first side of this equation - NGOs accessing populations in need - by improving situational awareness and enabling humanitarians to make more evidence-based access decisions.Of course, situational awareness alone does not create humanitarian access - and can do the opposite - but where NGOs are seeking to expand access high quality, relevant and up to date safety information has been shown to play a vital role in the process.AccountabilityAny co-operation mechanism is only as good as the participation it enjoys from its members, which is why all INSO platforms are started and monitored by the humanitarian communities they serve through a voluntary Advisory Board.Each Advisory Board represents the NGO community towards INSO in that country and holds concrete powers to set the services and monitor INSO's performance in delivering them.This simple yet highly effective mechanism guarantees transparency, participation and accountability even as the context changes.Internally, INSO ensures the confidential management of information and registration processes and provides a comprehensive internal policy environment that guarantees accountability and protects against risk.ImpactSince 2011, INSO has revolutionized the humanitarian safety coordination sector by introducing a robust and high quality field safety platform model that has been deployed in some of the world’s most high-risk settings.The strong focus on humanitarian principles and exclusive NGO-only membership criteria have caused INSO to become generally accepted as a standard component of modern humanitarian response offering independent frontline reporting and coordination services that save lives, strengthen operational practice and enable humanitarian access.

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0 USD Nairobi CF 3201 Abc road Full Time , 40 hours per week International NGO Safety Organisation – INSO

Founded in 2011, the International NGO Safety Organisation (INSO) is a British charity that supports the safety of aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services including real-time incident tracking, analytical reports, safety related data and mapping, crisis management support, staff orientations and training.

Job Summary

The role of the Administration Manager will be to oversee and regulate the financial, administrative and logistical functioning of INSO Kenya. S/he will ensure compliance with relevant mandatory controls arising from Donors, Government of Kenya (GOK) and INSO. As a senior post, the Administration Manager will report directly to the INSO Director Kenya and will be subject to training and supervision by INSO Chief Administrative Officer. S/he will supervise one cashier, four regional assistants and two drivers. The post will require some travel to the provinces some of which are hardship areas.

Major Responsibilities:

  • Implement, enforce and monitor the admin and finance policies/procedures in compliance with INSO SOPs, Kenyan law and donor requirements
  • Follow the finance schedules in order to meet the financial reporting requirement to the Chief Administration Officer and donors
  • Implement, enforce and monitor logistics/procurement policies in compliance of INSO SOPs and donor requirements
  • Develop and implement a proper internal control in order to protect the country’s assets (cash and equipment’s) with the Country Director
  • Ensure the programme is in accordance with local laws, in term of financial reporting requirements, labour laws and taxation
  • Oversee the administrative and logistics department of the country programme and, when required, be involved in local staff recruitment of the administrative, finance, HR and logistics department; develop and deliver a training program for that team
  • Oversee technical support to the Country Director and Safety Advisors in all administration, finance and logistics matters

Mandatory requirements:

  • Bachelor Degree in either Business Administration or accounting,
  • 5+ years’ work experience with an NGO
  • Staff management and security experience
  • Knowledge of administrative and logistical processes
  • Experience in liaising with other organisations and government officials
  • Fluent in spoken and written English and Kiswahili
  • Computer literate, with good report writing and budget/financial management skills

Preferred characteristics:

  • Experience with logistics
  • Experience in Human Resources Management
  • Experience in staff training and capacity building

Key Personal Competencies

  • A good listener
  • An effective communicator
  • Excellent analyst
  • Team player
  • Excellent interpersonal skills
  • A people manager
  • Experience working in a diverse cultural setting

Terms & Conditions: Local terms, annual renewable contract with expected start date of 1st April 2017, competitive remuneration, 24 days’ annual leave per year, health and life insurance cover.

Method of Application

Interested persons are requested to send the following to [email protected] and ensure to reference ‘INSO CAM KENYA" in the subject line of your email. Only shortlisted candidates will be contacted after the closing date.

  • Cover letter specifying how you meet the mandatory requirements, your motivation in applying and what you hope to bring to INSO (1-page maximum).
  • Up to date CV (3-page maximum).

Please do not send any additional information (certificates, other writing samples, etc.) and keep the total size of your application under 2MB if possible.

2017-02-28

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