Finance & Administration Officer – Afya Timiza at Options 98 views0 applications


The Finance and Administration Officer will be responsible for all day-to-day accounting and financial operations and administration functions of the office. They will participate in project discussion and planning and work closely with the Options Finance Manager to ensure smooth running of the finance system and compliance with all Options Kenya internal policies and USAID policies.

Responsibilities:

Finance

  • Manage all cash transactions including: issue, track and clear operational and travel advances, daily payments of approved transactions
  • Review expense reports (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved before payment
  • Input data into the accounting system, ensuring accuracy in coding and description
  • Maintain financial databases and ensure timely payments
  • Ensure compliance with USAID and Options Kenya regulations and policies on all financial, administrative, and procurement activities
  • Undertake weekly/monthly cash counts and reconciliations and monthly bank reconciliations
  • Undertake processing and payments of project activities through the M-Pesa platform
  • Prepare and submit monthly cash forecast and funds requests
  • Produce monthly financial, Budget versus Actual and variance analysis reports
  • Provide financial support to Options project team members (i.e. funds disbursement during trainings and budgeting for work planning)
  • Support all internal and external audit requirements in liaison with the senior staff
  • Support statutory returns filing on a monthly basis i.e. PAYE, NSSF, NHIF and Pension

Administration

  • Produce and maintain an Asset Register and ensure compliance by USAID regulations
  • Maintain a project Risk and Issue Register and share with the Options Programme Manager
  • Ensure accuracy, completeness and timely submission of Options staff time sheets
  • Set-up and maintain personnel files for all Options staff using the Options Kenya Human Recourses Handbook
  • Support Options staff with all administration tasks
  • Support proper orientation, on-boarding and supervision of staff members as required

Logistics

  • Assist with preparation and logistical support for workshops, meetings and seminars
  • Support Options staff and consultants with all travel arrangements
  • Comply with AMREF, Options Kenya and USAID safety procedures at all times, and contribute to building a strong culture of staff safety

Person specification:

  • The candidate will hold at minimum CPA 2(Section 4) qualification in accounting and a bachelor’s degree in finance and/or accounting
  • The candidate will have demonstrable experience of working with a NGO and/or donor funds
  • The candidate will have demonstrated strong finance and accounting skills, including experience with QuickBooks. The candidate will have good experience and knowledge of USAID-funded projects
  • The candidate will have strong multi-tasking, inter-personal, and Microsoft Office suite skills (advanced in Excel)
  • The candidate will be fluent in English and Swahili.
  • A practical knowledge of the Samburu context would be an added advantage

Benefits:

Options offers a comprehensive benefits package including generous annual leave allowance and provision for medical insurance cover

Application process:

  • To apply, please send your CV with a summary note of your skills and experience to Marion Pobo [email protected]. Candidates should state the role in the subject header
  • Closing date for applications is Sunday 29 January 2017. However, applications will be reviewed on a rolling basis and recruitment may be closed early if the right candidate is found, therefore early applications is advised
  • Only shortlisted applicants will be contacted for interview.

Other information:

Options is an equal opportunities employer
Candidates are required to have the right to live in Kenya

More Information

  • Job City Nairobi
  • This job has expired!
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Options Consultancy Services was established in 1992 as a wholly owned subsidiary of the international social business, Marie Stopes International. Our initial work centred around providing technical expertise, programme design monitoring and evaluation support to DFID as the Resource Centre in Population and Reproductive Health. Improving access to reproductive and maternal health services remains a core area of our work.

The Millennium Development Goals placed a strong emphasis on maternal and child health, and improving the health of women and girls has remained central to Options’ mission. Our work has grown to encompass expertise across the health sector in order to build effective and equitable health systems.Since 1992, Options has worked in more than 50 countries, and has been responsible for launching a number of high profile programmes, most recently the Girl Generation and MamaYe! programmes. We lead and manage  numerous health sector programmes on behalf of international donors, in particular UK Aid (DFID), KfW, the World Bank and foundations.StructureOur programmes operate through programme offices including in India, Tanzania, Sierra Leone, Nepal, Malawi, Bangladesh, Nigeria, Mozambique and Kenya. Our head office is in St Katharine Docks in central London.Options UK was launched in 2006, conducting high quality public health research, insight and analysis for health and social care organisations across the UK.In 2015 we set up a non-profit subsidiary, Options for International Health, to pursue new avenues for our work to transform the health of women and children.GovernanceOptions is a private limited company, wholly owned by Marie Stopes International (MSI). Our surpluses are given as Gift Aid to MSI and make a significant contribution to MSI’s mission of children by choice, not chance.Options' Board of Directors sets the objectives and strategic direction of the company. Simon Cooke, CEO of MSI is chair of the Board. Other Board members are Phillip D Harvey, Timothy W Rutter and Jo Elms.
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0 USD Nairobi CF 3201 Abc road Full Time , 40 hours per week Options Consultancy Services

The Finance and Administration Officer will be responsible for all day-to-day accounting and financial operations and administration functions of the office. They will participate in project discussion and planning and work closely with the Options Finance Manager to ensure smooth running of the finance system and compliance with all Options Kenya internal policies and USAID policies.

Responsibilities:

Finance

  • Manage all cash transactions including: issue, track and clear operational and travel advances, daily payments of approved transactions
  • Review expense reports (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved before payment
  • Input data into the accounting system, ensuring accuracy in coding and description
  • Maintain financial databases and ensure timely payments
  • Ensure compliance with USAID and Options Kenya regulations and policies on all financial, administrative, and procurement activities
  • Undertake weekly/monthly cash counts and reconciliations and monthly bank reconciliations
  • Undertake processing and payments of project activities through the M-Pesa platform
  • Prepare and submit monthly cash forecast and funds requests
  • Produce monthly financial, Budget versus Actual and variance analysis reports
  • Provide financial support to Options project team members (i.e. funds disbursement during trainings and budgeting for work planning)
  • Support all internal and external audit requirements in liaison with the senior staff
  • Support statutory returns filing on a monthly basis i.e. PAYE, NSSF, NHIF and Pension

Administration

  • Produce and maintain an Asset Register and ensure compliance by USAID regulations
  • Maintain a project Risk and Issue Register and share with the Options Programme Manager
  • Ensure accuracy, completeness and timely submission of Options staff time sheets
  • Set-up and maintain personnel files for all Options staff using the Options Kenya Human Recourses Handbook
  • Support Options staff with all administration tasks
  • Support proper orientation, on-boarding and supervision of staff members as required

Logistics

  • Assist with preparation and logistical support for workshops, meetings and seminars
  • Support Options staff and consultants with all travel arrangements
  • Comply with AMREF, Options Kenya and USAID safety procedures at all times, and contribute to building a strong culture of staff safety

Person specification:

  • The candidate will hold at minimum CPA 2(Section 4) qualification in accounting and a bachelor’s degree in finance and/or accounting
  • The candidate will have demonstrable experience of working with a NGO and/or donor funds
  • The candidate will have demonstrated strong finance and accounting skills, including experience with QuickBooks. The candidate will have good experience and knowledge of USAID-funded projects
  • The candidate will have strong multi-tasking, inter-personal, and Microsoft Office suite skills (advanced in Excel)
  • The candidate will be fluent in English and Swahili.
  • A practical knowledge of the Samburu context would be an added advantage

Benefits:

Options offers a comprehensive benefits package including generous annual leave allowance and provision for medical insurance cover

Application process:

  • To apply, please send your CV with a summary note of your skills and experience to Marion Pobo [email protected]. Candidates should state the role in the subject header
  • Closing date for applications is Sunday 29 January 2017. However, applications will be reviewed on a rolling basis and recruitment may be closed early if the right candidate is found, therefore early applications is advised
  • Only shortlisted applicants will be contacted for interview.

Other information:

Options is an equal opportunities employer Candidates are required to have the right to live in Kenya

2017-01-29

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