Finance & Administration Officer at Agency for Technical Cooperation and Development 193 views1 applications


Position: Finance & Administration Officer

Department: Finance & Administration

Direct hierarchy: Officer In Charge

Contract duration: Six Months (with possible extension)

Location: Mandera/Elwak, Kenya

Starting date: April 2017

Background on ACTED

ACTED (Agency for Technical Cooperation and Development) is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Their 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the below position in Mandera/Elwak Kenya. However this position is dependent on approval of funding.

Position Profile

This position will require the individual to perform transparent and efficient logistic, financial, administration and security management for ACTED programmes in Mandera and Elwak.

Duties and Responsibilities

  1. Finance/ Administration
  • Supervise and report on the financial flow (cash forecast) required in the office.
  • Ensure proper documentation for all payments.
  • Responsible for the handling of the petty cash, daily cash book and ensure efficient reporting of the balances to the Nairobi office.
  • Follow-up the implementation of ACTED HR procedures at the base level and ensure that memo are well communicated to all employees of the bases.
  • Ensure that all contracts are signed by new employee and all documentation is sent to the Nairobi offices.
  • Ensure valid contracts of staff at the base level are kept up to date
  • Maintain a control and check system of the attendance all staff at the base level and ensure updated Leave Follow Up and the attendance sheets are sent to the Nairobi office.
  • Ensure to send the entire leave request forms for the staff at base level to Nairobi HR.
  • Organize staff induction, management of appraisals with the line managers at the base level.
  • Control and supervise the filing of staff personal folders.
  1. Logistics
  • Responsible of the fleet management at the base level.
  • Responsible of the base improvement (comfort, security,…) through rehabilitation work, furniture and equipment set up.
  • Ensure that the computer and all communication equipment are functional and properly used.
  • Responsible to make sure that contracts of services or procurement are relevant according to ACTED and donors procedures.
  • Responsible for the assets and stock materials in the base, including monthly asset and stock inventory.
  • Check field invoices to ensure ACTED procedures are followed (GFP, signatures…)
  1. Security
  • Monitoring, reporting, advising on security context; attend security meeting and use both formal and informal means of communication to understand and anticipate potentially dangerous scenarios;
  • In close collaboration with the Area Coordinator, the security manager and the Country Logistics Manager, support both at program and operational level the future establishment of a full team and an ACTED office in Mandera that meets ACTED’s SOPs
  • Prepare daily updates and monthly reports on the security situation and any other reports requested by Security Manager;
  • Work with the Project Officer on team’s weekly movement plans
  • Will be the focal point for the security who provides the office security personnel
  1. Reporting
  • Submit logistic, administrative and financial inputs to the Project Manager/Officer for the weekly meeting.
  • Send all logistics monthly TITANIC (park statement, asset list, inventories, fleet management, …)
  • Send the cash flow needs cashbook & cashbox and reconciliation on a monthly basis to Nairobi.

Qualifications/Skills Required

  • Bachelor degree in Accounting, Business Administration, Human Resource or a related field.
  • A minimum of three years relevant experience, preferably in a similar position in an NGO.
  • Deep and clear understanding of humanitarian principles and activities.
  • Sound understanding/experience in financial processing and management
  • Excellent skills in Microsoft Word, Outlook, and Excel.
  • Strong organizational skills and meticulous attention to detail.
  • Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
  • Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
  • High level of integrity and honesty.
  • Fluency in Somali language is an added advantage

How to apply:

Application Procedure:

Qualified persons with the required skills and qualifications are invited to submit their detailed curriculum vitae and cover letter to [email protected] and received on or before 28th March 2017. Applications sent after the deadline will not be considered.

ACTED is an Equal Opportunity Employer. Please note that only the shortlisted candidates will be contacted.

Please note that only the shortlisted candidates will be contacted.

ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments. If you receive any email/calls in relation to ACTED’s recruitment and you are unsure about its validity or origin, please contact us on [email protected]

ACTED is an Equal Opportunity Employer.

More Information

  • Job City Mandera , Elwak
  • This job has expired!
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ACTED (French: Agence d'Aide à la Coopération Technique Et au Développement), formerly 'Agency for Technical Cooperation and Development', is a French humaniarian NGO set up in 1993. It is a non-governmental, non-political and non-profit organization committed to supporting vulnerable populations across the world. ACTED’s teams take action in 35 countries, responding to emergency situations, supporting rehabilitation projects and accompanying the dynamics of development. ACTED develops more than 450 projects a year towards 8 million people, with a €160 million budget. The organization employs more than 400 international staff and over 4300 national staff. It is the second largest French NGO. The headquarters are based in Paris, France.

Approach and commitment

ACTED teams are devoted to supporting vulnerable communities throughout the world and accompanying them in building a better future by providing a response adapted to specific needs. By ensuring the link between Emergency, Rehabilitation and Development, ACTED’s teams guarantee that interventions made in a situation of crisis are useful and sustainable, because only long term support – by remaining in the area post emergency and involving communities – can end the poverty cycle and accompany populations on the road to development.

ACTED’s teams on the field are implementing more than 450 projects in those fields: responding to emergencies and building disaster resilience, food security, health promotion, education and training, promoting inclusive and sustainable growth, economic development, microfinance, institutional support and regional dialogue, cultural promotion.

With its experience working closely with vulnerable communities at the heart of situations that they live in throughout the world, ACTED contributes to reaching the Sustainable development goals (SDGs) and is engaged in the definition of the sustainable development goals, advocating for an integrated approach, co-construction and global partnership.

In association with several French, European and International partners, ACTED is committed to promoting and developing innovative approaches and initiatives, humanitarian principles, new forms of solidarity and convergences between private and public actors and NGOs from the North and the South covering themes such as aid efficiency and transparency, evaluation, information and coordination of humanitarian emergencies, promotion of local governance and civil society strengthening, sustainable access to income and microfinance, prevention and reduction of catastrophes, the link between development aid, sustainable development and social business, food security, etc.

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0 USD Mandera , Elwak CF 3201 Abc road Contract , 40 hours per week Agency for Technical Cooperation and Development (ACTED)

Position: Finance & Administration Officer

Department: Finance & Administration

Direct hierarchy: Officer In Charge

Contract duration: Six Months (with possible extension)

Location: Mandera/Elwak, Kenya

Starting date: April 2017

Background on ACTED

ACTED (Agency for Technical Cooperation and Development) is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Their 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the below position in Mandera/Elwak Kenya. However this position is dependent on approval of funding.

Position Profile

This position will require the individual to perform transparent and efficient logistic, financial, administration and security management for ACTED programmes in Mandera and Elwak.

Duties and Responsibilities

  1. Finance/ Administration
  • Supervise and report on the financial flow (cash forecast) required in the office.
  • Ensure proper documentation for all payments.
  • Responsible for the handling of the petty cash, daily cash book and ensure efficient reporting of the balances to the Nairobi office.
  • Follow-up the implementation of ACTED HR procedures at the base level and ensure that memo are well communicated to all employees of the bases.
  • Ensure that all contracts are signed by new employee and all documentation is sent to the Nairobi offices.
  • Ensure valid contracts of staff at the base level are kept up to date
  • Maintain a control and check system of the attendance all staff at the base level and ensure updated Leave Follow Up and the attendance sheets are sent to the Nairobi office.
  • Ensure to send the entire leave request forms for the staff at base level to Nairobi HR.
  • Organize staff induction, management of appraisals with the line managers at the base level.
  • Control and supervise the filing of staff personal folders.
  1. Logistics
  • Responsible of the fleet management at the base level.
  • Responsible of the base improvement (comfort, security,…) through rehabilitation work, furniture and equipment set up.
  • Ensure that the computer and all communication equipment are functional and properly used.
  • Responsible to make sure that contracts of services or procurement are relevant according to ACTED and donors procedures.
  • Responsible for the assets and stock materials in the base, including monthly asset and stock inventory.
  • Check field invoices to ensure ACTED procedures are followed (GFP, signatures…)
  1. Security
  • Monitoring, reporting, advising on security context; attend security meeting and use both formal and informal means of communication to understand and anticipate potentially dangerous scenarios;
  • In close collaboration with the Area Coordinator, the security manager and the Country Logistics Manager, support both at program and operational level the future establishment of a full team and an ACTED office in Mandera that meets ACTED’s SOPs
  • Prepare daily updates and monthly reports on the security situation and any other reports requested by Security Manager;
  • Work with the Project Officer on team’s weekly movement plans
  • Will be the focal point for the security who provides the office security personnel
  1. Reporting
  • Submit logistic, administrative and financial inputs to the Project Manager/Officer for the weekly meeting.
  • Send all logistics monthly TITANIC (park statement, asset list, inventories, fleet management, …)
  • Send the cash flow needs cashbook & cashbox and reconciliation on a monthly basis to Nairobi.

Qualifications/Skills Required

  • Bachelor degree in Accounting, Business Administration, Human Resource or a related field.
  • A minimum of three years relevant experience, preferably in a similar position in an NGO.
  • Deep and clear understanding of humanitarian principles and activities.
  • Sound understanding/experience in financial processing and management
  • Excellent skills in Microsoft Word, Outlook, and Excel.
  • Strong organizational skills and meticulous attention to detail.
  • Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels.
  • Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
  • High level of integrity and honesty.
  • Fluency in Somali language is an added advantage

How to apply:

Application Procedure:

Qualified persons with the required skills and qualifications are invited to submit their detailed curriculum vitae and cover letter to [email protected] and received on or before 28th March 2017. Applications sent after the deadline will not be considered.

ACTED is an Equal Opportunity Employer. Please note that only the shortlisted candidates will be contacted.

Please note that only the shortlisted candidates will be contacted.

ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments. If you receive any email/calls in relation to ACTED’s recruitment and you are unsure about its validity or origin, please contact us on [email protected]

ACTED is an Equal Opportunity Employer.

2017-03-28

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