Finance And Administration Officer 28 views2 applications

Objective: The finance and administration officer is expected to drive best practices in financial management and administrative management within the clusters assigned to him/her. He/She is accountable for ensuring that accurate partner accounts, statistic and financial information are completed to set deadlines and that costs are controlled to within budget allocation. He/she assists the Finance and Administration Manager in producing and presenting cluster forecasts and budgets, working with CBM accounting systems and to further assist him with partners’ financial reports.

The position reports directly to the finance and administration manager

TASKS:

Accounting / financial records

1. Manage the cash-flow position of cluster project.
2. Develop / disseminate guidelines on efficient use of organisational resources and procedures for purchasing, payment of bills, and other financial transactions.
3. Prepare monthly bank reconciliation statements.
4. Support completion of CBM-supported project audits in a timely manner.
5. Ensure compliance and consistency with in-country, CBM internal, and donor/MA policies, procedures, as well as donors contracts
6. Analyze and present financial reports, budget to actual expenditure information, annual financial statements, request for funds in an accurate and timely manner,
7. Maintain financial records and accounts of daily transactions, ensuring accuracy and completeness of files and supporting documentation to serve as evidence of transactions,
8. Promote a cost consciousness culture and practice and advises partners on best financial practices.
9. Support program staff and partners in project budget preparation, as needed,
10. Participate in Financial monitoring of implementing partners’ projects

Administration and human resource management

1. Ensures compliance with relevant local regulations, with internal policies, donors’ requirements,
2. Manages all matters related to project operations and administration,
3. Maintaining proper filling and documentation
4. Arranging travel logistics for the state office staff, Preparing Weekly/Monthly travel Plan, making hotel reservations, arranging for hotel pick-ups and arranging of Halls, Meals for all training
5. Maintain the storage of office supplies, sourcing of vendors, obtaining quotations for required service and arranging for repairs of office equipment.
6. Maintain the Asset Inventory list in the office
7. Participate in Partner capacity assessments

Other duties

1. Other relevant duties as assigned

PERFORMANCE CRITERIA

1. Contribute to the development of individual annual key performance objectives
2. Develop individual annual work plan
3. Monthly report of activities to the line manager
4. Participate in individual annual appraisal

MINIMUM REQUIRMENTS:

1. B.Sc/HND Accounting, Finance, and Business Administration, management or any other related fields
2. 2-5 years’ experience in a similar role with an INGO/NGO, private or public organisation
3. Good working knowledge of accounting administration, financial analysis, budgeting procedures and cash/bank reconciliation
4. Excellent and demonstrable skills in the use of standard accounting packages and Microsoft Office programmes
5. Knowledge of social inclusion, and Navision or any related programme management software is an added advantage
6. Basic knowledge of advocacy
7. Ability to use SUN Accounting package
8. Development programme experience in (I)NGO
9. Knowledge and experience of project cycle management in development context for 5 years
10. Knowledge and experiences of project monitoring of minimum of 3 years
11. Experience in narrative and financial reporting on complex projects to international donors
12. Cooperation with civil society/government/donors and private sector knowledge and/or experiences
13. Working experience in insecure environments

How to apply:

SELECTION PROCESS:

1. It is essential that the candidate address the required qualifications above in the application. All applicants MUST produce specific and comprehensive information supporting each one of the following criteria, or the application will not be considered.
2. Only successful applicants who meet the minimum requirements will be notified of their access to the next step of the selection process which consists of:
3. An oral interview, checking the original certificates submitted in copy during the initial application, and testing professional and personal capacities, which, if successful, grants access to:
4. A written test on computer skills
5. All candidates orally interviewed will receive feedback of the result of their application

Languages

Fluency in spoken and written English, including public speaking. Fluency in spoken and written French will be an added advantage.

Nationality

The position is open only to Nigeria nationals

The future job holder adheres to CBM values and commits to CBM’s Child Safeguarding Policy.

CBM is an equal opportunities employer and particularly welcomes applications from persons with disabilities.

Candidates with the required profile and proven experiences, who meet these qualifications, are invited to submit, in English via email, a meaningful letter of motivation, a CV, copies of diplomas, three professional referees and salary expectations quoted in Nigerian Naira to Human Resource Unit at [email protected]

Application deadline: 16 December 2016