Finance Coordinator – Matatiele, Eastern Cape at Conservation South Africa 107 views1 applications

Conservation South Africa (CSA), as a local affiliate of Conservation International, is committed to helping societies adopt a more sustainable approach to development—one that considers and values nature at every turn and improves human well-being through the conservation of healthy ecosystems and the goods and services they provide.  Conservation South Africa currently has a vacancy for a Finance Coordinator based in their Matatiele Office.  This is a 12 month contract, renewable based on funding and performance.

The Key Performance Indicators of this position will be:

• To manage the full accounting function in the Eastern Cape landscape in accordance with International Accounting Standards and Conservation International (CI) and Conservation South Africa (CSA) Policies and Procedures.
• The Position will oversee timely submission and accuracy of financial documentation for the full Eastern Cape operation.

Key Responsibilities:

• The Finance Coordinator will be required to become familiar with the financial systems and controls utilized by CSA and to assist the Finance Manager with any information required for the accurate completion of donor/ financial reporting – submitted correctly and up to date before deadlines.
• Provide assistance to the Finance Department in Cape Town and Johannesburg  as and when required.
• Process payments in the organization global finance software system – Business World, according to the international organization schedules to ensure month end deadlines are met.
• Process Journals relating to petty cash, debtors, creditors and bank account.
• The Finance Coordinator will be required to prepare EFT’s for Eastern Cape office accounts (Office rental, Telkom and other fixed monthly expenses), check all paperwork relating to financial transactions from the Eastern Cape staff.
• A key function in this role provide feedback and guidance to the relevant managers and the CSA Operations Director on any compliance issues arising.
• Prepare EFT’s for workshops, and other event costs in time to ensure timely payment of services and facilities.
• Ensure that all approved EFT’s are loaded onto CATS banking for payment and processing on a weekly basis.
• Ensure proper documentation exists and complies with CSA procurement requirements before disbursements are made.
• Maintain Finance files to ensure that they are audit ready.
• To oversee the Petty Cash Float and ensure that the petty cash is kept and stored per policy and maintain the petty cash records daily. Ensure a recon and cash count is done weekly before sending to the Cape Town Office at the end of each week.
• Assist in monitoring & updating of information including asset registers, accounting questionnaires and Human Resources questionnaires.
• Maintain the Eastern Cape Asset Register – update and submit monthly to the Johannesburg office.
• Liaise with the Cape Town office relating to vehicle licensing and insurance queries.
• Liaise with the Operations Department around any insurance queries relating to vehicles stationed at the Matatiele Office.
• Be prepared to take on additional activities as they arise, due to the growing nature of projects.
• Note: Key Performance Indicators and specific annual deliverables may be amended and this position may require travelling from time to time.

Stake Holder Engagement:

• The position will report directly to the Junior Finance Manager in the Johannesburg office with regards to finance and compliance issues.
• Day to day supervision will take place between the Eastern Cape Landscape Manager and the Junior Finance Manager.

Essential minimum requirements for successful application: Do not submit and application if you do not comply with all  the items listed below:

• Tertiary Education with specialized certification in accounting/ finance or administration
• Experience with managing and reporting on donor budgets
• Ability to work with budgets and advise on financial decision making
• A minimum of 2 years relevant working experience
• Experience in MS Office programmes with advance Excel knowledge
• Ability to administer and execute financial processes and transactions
• Good administrative and interpersonal skills
• Ability to handle pressure and is dynamic to change
• Valid driver’s license

Salary:

• CSA is able to offer a basic salary of R15 500 per month (excluding benefits)
• This salary is not negotiable

Application Process and Disclaimer:

• Both male and female persons who meet the above-mentioned requirements are encouraged to apply.
• Please forward your Curriculum Vitae and cover letter to: [email protected]
• Applications close on 2 October 2017 and no applications received after this date will be considered.
• Shortlisted candidates will be contacted directly and should be available for interviews in Matatiele or remotely via skype or teleconference.  CSA will communicate with shortlisted candidates only.
• If you do not receive feedback from us within 14 days of the closing date, please consider your application unsuccessful.
• Conservation South Africa retains the right not to fill this position.