Finance & Grants Officer at The Save the Children 194 views2 applications


The Save the Children Fund, commonly known as Save the Children, is an international non-governmental organization that promotes children’s rights, provides relief and helps support children in developing countries

Finance & Grants Officer  

ROLE PURPOSE:

The Finance Officer will support in delivering the Finance teams’ objectives in a timely and accurate manner. Support the Finance Coordinator and ensure that processing and reporting deadlines are fully met; financial controls and procedures are strictly adhered to by all field office staff.

SCOPE OF ROLE:

Reports to: Finance Coordinator

Country Dimensions: Dimensions:

Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programs delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programs of SC UK, SC Canada and SC Finland to create a single operation in Kenya. In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programs with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country. In 2016, Save the Children established a new project office in Madagascar whose operations are managed by the Kenya CO. In total, we employ around 250 staff in both countries and had an operating annual budget in 2016 of approximately US$17.5million.

Staff directly reporting to this post: To be confirmed

  • Assist the finance coordinator in maintaining a robust and adequate financial internal control systems and cash management in line with SCI’s Finance Manual, Awards management and good accounting practices.
  • Checking accuracy of data entry and data quality.
  • Check cash documents before they are paid out by the Finance Assistant.
  • Maintains financial security by following internal controls.
  • Assist the Finance coordinator to ensure monthly financial diaries are strictly adhered to meet deadlines.
  • Prepare recharge journals for posting and ensure that GLACOS for recharges are reviewed by Finance Coordinator before sending to Nairobi. Also ensure that the number of errors is minimised so as to avoid recharge journals.
  • Monthly Review and verification of financial transactions/activities/documentation for accuracy, appropriateness and completeness and ensure full compliance of financial services and transactions with SCI rules, regulations, policies and recording and reporting systems.
  • Ensuring compliance with taxation legislation.
  • Prepare all suppliers payment on time and prepare cheques or input in the banking online system, Review and verify financial transactions/activities/documentation for accuracy, appropriateness and completeness and ensure full compliance of financial services and transactions with SCI rules, regulations, policies and recording and reporting systems.
  • Ensure weekly and monthly cash counts are made by an independent senior manager.
  • Ensure proper files are maintained and well secured in the Finance Department to enable a complete audit trail from the Agresso FMS accounts records to supporting documentation and vice versa.
  • Ensure that grant closure is being dealt with correctly and that no charges are made to closed grants.
  • Perform other related duties as required.
  • Skills and Behaviours (our Values in Practice)

Accountability:

  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically

Collaboration:

  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to

Creativity:

  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks

Integrity:

  • Honest, encourages openness and transparency

Qualifications and Experience;

  • Bachelor of Commerce or Business Studies degree or equivalent certification and experience.
  • Professional qualifications in Accounting (CPA II section finalist)
  • Recommended a minimum of 3 years’ experience in a in budget setting and grants management in INGOs, Accounting & financial management.
  • Familiar with major donor reporting including EU,UNHCR,DFID, BPRM etc
  • Strong working computer skills especially in accounting packages.
  • Highly developed interpersonal and communication skills including influencing, negotiation and coaching
  • Highly developed cultural awareness and ability to work well in an environment with people from diverse backgrounds and cultures
  • Strong results orientation, with the ability to challenge existing mindsets
  • Fluency in English, both verbal and written, preferred
  • Commitment to Save the Children values

More Information

  • Job City Nairobi
  • This job has expired!
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Save the Children believes every child deserves a future. Around the world, we give children a healthy start in life, the opportunity to learn and protection from harm.

We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

The Save the Children Fund, commonly known as Save the Children, is an international non-governmental organization that promotes children's rights, provides relief and helps support children in developing countries.

It was established in the United Kingdom in 1919 in order to improve the lives of children through better education, health care, and economic opportunities, as well as providing emergency aid in natural disasters, war, and other conflicts.

In addition to the UK organisation, there are 29 other national Save the Children organisations who are members of Save the Children International, a global network of nonprofit organisations supporting local partners in over 120 countries around the world.

In 2015, we reached over 62 million children directly through our and our partners' work.

Save the Children has led global action on children’s rights for more than 90 years.

1919 Eglantyne Jebb established the Save the Children Fund to feed children facing starvation after the First World War

1924 the League of Nations adopted Eglantyne’s charter on children’s rights

1939–1945 During the Second World War, we worked to safeguard children directly affected by the war. We continue to do this in conflict-affected regions

1977 A number of Save the Children organisations formed an alliance to coordinate campaigning work to improve outcomes for the world’s children, sowing the seeds for Save the Children as a single global movement for children

1989 The United Nations General Assembly adopted the Convention on the Rights of the Child.

194 countries have signed up to this legally binding convention

2004–2009 Save the Children’s largest humanitarian operation, in response to the Indian Ocean tsunami. Our tsunami response programme received funding of US$272 million, largely through generous donations

2009 Save the Children launched EVERY ONE, our largest ever global campaign, to prevent millions of mothers and young children from dying

2012 Our work once again touched the lives of over 125 million children worldwide and directly reached 45 million children.

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0 USD Nairobi CF 3201 Abc road Contract , 40 hours per week Save the Children

The Save the Children Fund, commonly known as Save the Children, is an international non-governmental organization that promotes children's rights, provides relief and helps support children in developing countries

Finance & Grants Officer  

ROLE PURPOSE:

The Finance Officer will support in delivering the Finance teams’ objectives in a timely and accurate manner. Support the Finance Coordinator and ensure that processing and reporting deadlines are fully met; financial controls and procedures are strictly adhered to by all field office staff.

SCOPE OF ROLE:

Reports to: Finance Coordinator

Country Dimensions: Dimensions:

Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programs delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programs of SC UK, SC Canada and SC Finland to create a single operation in Kenya. In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programs with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country. In 2016, Save the Children established a new project office in Madagascar whose operations are managed by the Kenya CO. In total, we employ around 250 staff in both countries and had an operating annual budget in 2016 of approximately US$17.5million.

Staff directly reporting to this post: To be confirmed

  • Assist the finance coordinator in maintaining a robust and adequate financial internal control systems and cash management in line with SCI’s Finance Manual, Awards management and good accounting practices.
  • Checking accuracy of data entry and data quality.
  • Check cash documents before they are paid out by the Finance Assistant.
  • Maintains financial security by following internal controls.
  • Assist the Finance coordinator to ensure monthly financial diaries are strictly adhered to meet deadlines.
  • Prepare recharge journals for posting and ensure that GLACOS for recharges are reviewed by Finance Coordinator before sending to Nairobi. Also ensure that the number of errors is minimised so as to avoid recharge journals.
  • Monthly Review and verification of financial transactions/activities/documentation for accuracy, appropriateness and completeness and ensure full compliance of financial services and transactions with SCI rules, regulations, policies and recording and reporting systems.
  • Ensuring compliance with taxation legislation.
  • Prepare all suppliers payment on time and prepare cheques or input in the banking online system, Review and verify financial transactions/activities/documentation for accuracy, appropriateness and completeness and ensure full compliance of financial services and transactions with SCI rules, regulations, policies and recording and reporting systems.
  • Ensure weekly and monthly cash counts are made by an independent senior manager.
  • Ensure proper files are maintained and well secured in the Finance Department to enable a complete audit trail from the Agresso FMS accounts records to supporting documentation and vice versa.
  • Ensure that grant closure is being dealt with correctly and that no charges are made to closed grants.
  • Perform other related duties as required.
  • Skills and Behaviours (our Values in Practice)

Accountability:

  • Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

  • Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically

Collaboration:

  • Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
  • Values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to

Creativity:

  • Develops and encourages new and innovative solutions
  • Willing to take disciplined risks

Integrity:

  • Honest, encourages openness and transparency

Qualifications and Experience;

  • Bachelor of Commerce or Business Studies degree or equivalent certification and experience.
  • Professional qualifications in Accounting (CPA II section finalist)
  • Recommended a minimum of 3 years’ experience in a in budget setting and grants management in INGOs, Accounting & financial management.
  • Familiar with major donor reporting including EU,UNHCR,DFID, BPRM etc
  • Strong working computer skills especially in accounting packages.
  • Highly developed interpersonal and communication skills including influencing, negotiation and coaching
  • Highly developed cultural awareness and ability to work well in an environment with people from diverse backgrounds and cultures
  • Strong results orientation, with the ability to challenge existing mindsets
  • Fluency in English, both verbal and written, preferred
  • Commitment to Save the Children values
2017-05-19

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