Finance & Support Manager, Yumbe, Uganda

We are looking for a Finance & Support Manager for our Humanitarian field office in Yumbe, Northeastern Uganda. DanChurchAid (DCA) is offering a job that will make a difference and improve the lives of South Sudanese refugees and Ugandan host communities.

The Finance & Support Manager is overall responsible for financial, budget, administrative and logistic management in the growning Yumbe field office, currently with a annual turnover of approx. USD 3 mill. He/she ensures efficient communication, coordination and planning across support teams and is responsible for capacity development of support staff. The support team currently has 13 staff. The Finance & Support Manager reports to the Humanitarian Team Leader.

Responsibilities:

Finance

• Ensure daily recording of expenditures in accordance with international standards
• Ensure that expenditures are in line with project budgets
• Establish/follow procedures for monitoring and reporting of expenditures to the donors, the Team Leader, and Kampala office
• Ensure timely submission of financial reports to the donors
• Read and understand donor contracts and donor requirements for financial management, eligibility of expenditures and reporting
• Responsible for preparation of overall office budget and donor budgets in cooperation with the Team Leader, Head of Finance and Country Director in Kampala
• Support development of budgets for new project proposals
• Implement financial policies and procedures, as per donor and DCA requirements
• Manage and monitor cash flow
• Ensure transparent day-to-day and cumulative budget monitoring
• Ensure that the finance unit effectively meets the needs of project staff to deliver high quality assistance to beneficiaries
• Cooperation with and support to DCA’s partners and consortium members

Logistics

• Ensure that procurement is done according to donor requirements and in compliance with DCA Procurement manual
• Ensure that equipment and cars used by the support unit are functional
• Supervise and oversee logistics department
• Supervise procurement in coordination with the Kampala Procurement/Logistic Officer
• Ensure that logistics manual is adhered to within the programme

Administration

• Management and development of the administrative support systems for the office
• Oversee administrative personnel procedures and maintain personnel files
• Ensure that staff disciplinary actions in the office are executed in accordance with DCA Staff Policies and the Labour Law.
• Assist and support recruitment and contracting of national staff as provided for in the project budgets
• Monitor that DCA policies, guidelines and Code of Conduct are implemented, and that DCA operates in compliance with local labour laws
• Ensure that new staff and visitors are assisted with travel planning and in obtaining necessary immigration documents
• Provide briefings and updates on administrative matters to the Team Leader and to the Kampala office

Personnel

• Supervise national financial, administrative and logistic staff
• Promote team building and good working environment
• Capacity and competence building of national financial, administrative and logistic staff

Applicants are expected to have the following qualifications and personal qualities:

• Relevant bachelor’s or master’s degree (i.e. finance, economics, business, management or other relevant subject)
• Fluency in spoken and written English
• At least 3 years working experience in a financial management capacity preferably with an international non-governmental organisation (INGO)
• Profound knowledge of accounting
• Proven skills in motivating, guiding and managing teams.
• Previous experience of working in developing countries, specifically in Africa, will be considered an advantage
• Experience from working with financial software systems
• Good understanding of and familiarity with the principles of international financial standards
• Proven ability to understand and adapt to local customs and cultural settings
• Diplomatic, patient and persistent personality
• Ability to handle a growing office and fast-moving work environment

DCA offers:

• A one year contract starting immediately
• Competitive salary and conditions in accordance with DCA’s staff handbook for non-family positions as well as housing
• 6 weeks annual leave plus Rest and Recuperation every 12 weeks
• Comprehensive Insurance
• An interesting and challenging experience addressing humanitarian needs

Qualified candidates irrespective of age, gender, race, religion or ethnic affiliation are encouraged to apply for the vacancy. Only short listed candidates will be contacted.

The closing date of application is 30 June 2017. First interview and finance test will take place Friday 7 July; second interview is expected to take place Monday 10 July 2017. Required attachments: CV, Motivation letter and proof of qualifications. CVs without application/motivation letter will not be considered.