Finance Manager at Danish Refugee Council 53 views1 applications


We are looking for a highly-qualified Finance Manager for Maghreb. Position based in Tunis with frequent travel to Southeast Tunisia, Libya and Algeria.

Who are we?

Danish refugee council has been operating in Libya and Tunisia since 2011 and in Algeria since 2016. DRC/DDG works with vulnerable people who are displaced / affected by conflict, instability. DRC/DDG has offices in Tripoli and Sabha in Libya, Tunis and Zarzis in Tunisia. DRC started its operation in Algeria in April 2016 working in the Sahrawi Refugee camps in Tindouf.

About the job

The Finance Manager, in coordination and cooperation with the program and support team members, and supervised by the Head of Finance and Administration, is expected to substantially contribute to ensure that DRC Maghreb (Algeria, Libya and Tunisia) is compliant with DRC Operations Handbook with regards to financial procedures, and ensure that DRC Maghreb is compliant with applicable National and Donor regulations including taxation, social security etc.

Position’s Specific Objectives:

Furthermore, the Finance Manager, in coordination and cooperation with program and support team members, is expected to pursue the following objectives in his/her daily work:

  1. Ensure all transactions for payment and receipts are processed in a smooth and compliant manner.
  2. Ensure all related financial documentation is collected, filed and maintained.
  3. Ensure management of Finance team members, their capacity development, learning, and trainings are monitored and followed up.
  4. Contribute to finance team workflows, procedures and compliance improvement.

Duties and Responsibilities

To achieve the overall and specific position’s objectives the Finance Manager will perform the following tasks and undertake the following responsibilities:

Cash and Bank Management

  1. Review expense reports for accuracy and completeness and ensure expense reports are approved before payment.
  2. Supervise Maghreb cash flow management, including receipt of monthly cash flow projections from field offices and perform necessary requests to HQ and transfers to field offices to ensure cash and bank accounts are replenished on timely basis.

Transactions & Vouchers

  1. Ensure that all transactions are properly coded to respective grants and budget lines are accurate.
  2. Preparation of legal and tax documents for submission to government department.

Bookkeeping and Data Entry

  1. Participating in cash count to ensure balance as per cashbook match with physical cash.
  2. Upload Cashbooks in Navision per schedule.
  3. Perform re-bookings.

Finance and Accounting

  1. Maintain pre-payments and accrual file and ensure they are amortized to donors on a monthly basis.
  2. Ensure vouchers for Maghreb program are recorded, reviewed and uploaded to cashbooks.
  3. Receive payroll and ensure all staff timesheets are attached to payroll and properly coded to donors
  4. Prepare rebooking sheet for HQ to over and underspent on donors.
  5. Maintenance of guarantee cheques from vendors and contractor.
  6. Maintenance of security and advance deposits paid to land lords and vendors.
  7. Prepare the Operation Budget and regularly update it with new funding and identify gaps.

Grants Management

  1. Maintain grant file for each project and ensure all documents including signed contract, budget, amendments and other correspondence with donors is updated.
  2. Informing staff about exchange rates.
  3. Update Grants Management System online.
  4. Prepare donor financial reports for review of HoFA.
  5. Keep track of donor reporting on a monthly basis and inform program managers as to when reports are due to which donor.
  6. Keep track of budget lines and ensure lines are not overspent during or after grant period.
  7. Communicate with HQ regarding budget coding and budget revisions coding.
  8. Follow up with donors for instalments.

Sub-Grants Management

  1. Ensure sub-grants instalments and expenditures are properly accounted for on time.

Team Management

  1. Ensure, with support of HoFA, finance team members jobs and responsibilities are clearly defined. 25. Administrative management of finance team on a day-to-day basis.

Audits

  1. Be the focal point for auditors to receive communication and provide necessary information.
  2. Participate in final audit meetings and discussions on audit report and management letters.
  3. Ensure final audit report is received, and distributed to all concerned managers, regional office and HQ.
  4. Ensure that HQ closes the grant in the system after the audit report is submitted.
  5. Provide regular updates about the audit to HOFA.

About you

To be successful in this role you must have:

  • University degree in Accounting, Finance, Business or a related area
  • Have at least 3 years of experience working as a senior Financial Manager in a humanitarian context.

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You act in line with our vision and values.

Moreover, we also expect the following:

  • Experience from working in complex and volatile contexts
  • Documented results related to the position’s responsibilities
  • Knowledge about own leadership skills/profile
  • Ability to manage resources to optimize results
  • Ability to handle insecure environments
  • Very strong computer based financial analysis skills
  • Excellent interpersonal, written and verbal communication skills
  • Fluency in French and English, both written and verbal

Ideally, you will also have:

  • Ability to Empowering and building trust
  • Strong cultural awareness and sensitivity
  • Ability to work under pressure and meet deadlines

We offer

DRC will offer the successful applicant a 12 months’ contract, renewable dependent on both funding and performance. You must be available to start work by end of May 2017 and be willing and able to work in Tunis with frequent travel within Maghreb.

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National Staff and Expatriate Staff. This position will be placed at level F, 5 for National staff and under A,15 for Expatriate Staff.

How to apply:

Interested? Then apply for this position by clicking on the following URL:

https://candidate.hr-manager.net/ApplicationForm/SinglePageApplicationFo…

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.

If you have questions or are facing problems with the online application process, please contact [email protected]

Applications close 07/05/2017. The interviews are expected to take place between 10th and 20th of May 2017.

Need further information?

For more details on this position please contact Reuben Ambicha at [email protected]

Please note that applications sent directly to Reuben Ambicha will not be considered.

The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organi

 

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  • Job City Tunis
  • This job has expired!
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The Danish Refugee Council is currently implementing a broad range of activities relevant to conflict affected communities and persons. The activities are categorized in ten sectors:

Shelter and Non-food Items, Food Security, Protection, Income Generation, Coordination & Operational Services, Community Infrastructure & Services, Humanitarian Mine Action, Armed Violence Reduction (AVR), Water, Sanitation & Hygiene (WASH), and Education.

Here you can read some short exemplifications of what types of activities the respective sectors include:

Shelter and Non-food Items: Provision of emergency shelter, emergency cash grants, rehabilitation of housing, distribution of non-food items (NFIs) and provision of return and repatriation kits.

Food Security: Emergency food provision or food voucher programmes. Training and capacity development in agriculture, agricultural inputs (e.g. tools and seeds), agricultural grants.

Protection: Advocacy for the rights of displaced people in their context of displacement, child protection initiatives, individual protection assistance based on vulnerability, legal aid, land & property rights, sexual and gender-based violence prevention, registration services for the internally displaced and refugees, monitoring of rights and rights awareness-raising, facilitation of return and repatriation processes.

Income Generation: Business training and SME development, business grants, life-skills training, literacy and numeracy training, vocational training, micro-credit loans, savings groups, group enterprise development and facilitation.

Coordination & Operational Services: Coordination and management of refugee and IDP camps, active participation in UN cluster coordination, humanitarian surveys and studies, facilitation of NGO Networks focused on displacement solutions, capacity development, training and support to local NGOs, secondment of experts to UN emergency operations worldwide

Community Infrastructure & Services: Provision of physical infrastructure like roads, bridges, community centres, irrigation systems or other community structures, facilitation and training of infrastructure management groups at community level, facilitation and funding of community development plans, initiatives for disaster risk reduction at community level.

Humanitarian Mine Action: Manual or mechanical mine clearance, clearance of former battle areas, education for affected communities – with special focus on children on how to avoid harm from mines and UXO, surveys of expected and confirmed mined or UXO areas, explosive ordnance disposal and stockpile destruction, capacity building of national demining institutions.

Armed Violence Reduction (AVR): Education in procedures for safe storage and safe handling of small arms and light weapons (SALW), capacity building of institutions for safety, local and community level conflict management and mitigation.

Water, Sanitation & Hygiene (WASH): Emergency water supply, hygiene item distribution, hygiene information and education, construction of latrines, installation water points, wells and water storage. Water purification.

Education: Education grants and fee support, school feeding programmes, teacher training and support, school materials provision and construction or rehabilitation of school structures.

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0 USD Tunis CF 3201 Abc road Full Time , 40 hours per week Danish Refugee Council (DRC)

We are looking for a highly-qualified Finance Manager for Maghreb. Position based in Tunis with frequent travel to Southeast Tunisia, Libya and Algeria.

Who are we?

Danish refugee council has been operating in Libya and Tunisia since 2011 and in Algeria since 2016. DRC/DDG works with vulnerable people who are displaced / affected by conflict, instability. DRC/DDG has offices in Tripoli and Sabha in Libya, Tunis and Zarzis in Tunisia. DRC started its operation in Algeria in April 2016 working in the Sahrawi Refugee camps in Tindouf.

About the job

The Finance Manager, in coordination and cooperation with the program and support team members, and supervised by the Head of Finance and Administration, is expected to substantially contribute to ensure that DRC Maghreb (Algeria, Libya and Tunisia) is compliant with DRC Operations Handbook with regards to financial procedures, and ensure that DRC Maghreb is compliant with applicable National and Donor regulations including taxation, social security etc.

Position’s Specific Objectives:

Furthermore, the Finance Manager, in coordination and cooperation with program and support team members, is expected to pursue the following objectives in his/her daily work:

  1. Ensure all transactions for payment and receipts are processed in a smooth and compliant manner.
  2. Ensure all related financial documentation is collected, filed and maintained.
  3. Ensure management of Finance team members, their capacity development, learning, and trainings are monitored and followed up.
  4. Contribute to finance team workflows, procedures and compliance improvement.

Duties and Responsibilities

To achieve the overall and specific position’s objectives the Finance Manager will perform the following tasks and undertake the following responsibilities:

Cash and Bank Management

  1. Review expense reports for accuracy and completeness and ensure expense reports are approved before payment.
  2. Supervise Maghreb cash flow management, including receipt of monthly cash flow projections from field offices and perform necessary requests to HQ and transfers to field offices to ensure cash and bank accounts are replenished on timely basis.

Transactions & Vouchers

  1. Ensure that all transactions are properly coded to respective grants and budget lines are accurate.
  2. Preparation of legal and tax documents for submission to government department.

Bookkeeping and Data Entry

  1. Participating in cash count to ensure balance as per cashbook match with physical cash.
  2. Upload Cashbooks in Navision per schedule.
  3. Perform re-bookings.

Finance and Accounting

  1. Maintain pre-payments and accrual file and ensure they are amortized to donors on a monthly basis.
  2. Ensure vouchers for Maghreb program are recorded, reviewed and uploaded to cashbooks.
  3. Receive payroll and ensure all staff timesheets are attached to payroll and properly coded to donors
  4. Prepare rebooking sheet for HQ to over and underspent on donors.
  5. Maintenance of guarantee cheques from vendors and contractor.
  6. Maintenance of security and advance deposits paid to land lords and vendors.
  7. Prepare the Operation Budget and regularly update it with new funding and identify gaps.

Grants Management

  1. Maintain grant file for each project and ensure all documents including signed contract, budget, amendments and other correspondence with donors is updated.
  2. Informing staff about exchange rates.
  3. Update Grants Management System online.
  4. Prepare donor financial reports for review of HoFA.
  5. Keep track of donor reporting on a monthly basis and inform program managers as to when reports are due to which donor.
  6. Keep track of budget lines and ensure lines are not overspent during or after grant period.
  7. Communicate with HQ regarding budget coding and budget revisions coding.
  8. Follow up with donors for instalments.

Sub-Grants Management

  1. Ensure sub-grants instalments and expenditures are properly accounted for on time.

Team Management

  1. Ensure, with support of HoFA, finance team members jobs and responsibilities are clearly defined. 25. Administrative management of finance team on a day-to-day basis.

Audits

  1. Be the focal point for auditors to receive communication and provide necessary information.
  2. Participate in final audit meetings and discussions on audit report and management letters.
  3. Ensure final audit report is received, and distributed to all concerned managers, regional office and HQ.
  4. Ensure that HQ closes the grant in the system after the audit report is submitted.
  5. Provide regular updates about the audit to HOFA.

About you

To be successful in this role you must have:

  • University degree in Accounting, Finance, Business or a related area
  • Have at least 3 years of experience working as a senior Financial Manager in a humanitarian context.

In this position, you are expected to demonstrate DRC’ five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You act in line with our vision and values.

Moreover, we also expect the following:

  • Experience from working in complex and volatile contexts
  • Documented results related to the position’s responsibilities
  • Knowledge about own leadership skills/profile
  • Ability to manage resources to optimize results
  • Ability to handle insecure environments
  • Very strong computer based financial analysis skills
  • Excellent interpersonal, written and verbal communication skills
  • Fluency in French and English, both written and verbal

Ideally, you will also have:

  • Ability to Empowering and building trust
  • Strong cultural awareness and sensitivity
  • Ability to work under pressure and meet deadlines

We offer

DRC will offer the successful applicant a 12 months’ contract, renewable dependent on both funding and performance. You must be available to start work by end of May 2017 and be willing and able to work in Tunis with frequent travel within Maghreb.

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National Staff and Expatriate Staff. This position will be placed at level F, 5 for National staff and under A,15 for Expatriate Staff.

How to apply:

Interested? Then apply for this position by clicking on the following URL:

https://candidate.hr-manager.net/ApplicationForm/SinglePageApplicationFo...

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.

If you have questions or are facing problems with the online application process, please contact [email protected]

Applications close 07/05/2017. The interviews are expected to take place between 10th and 20th of May 2017.

Need further information?

For more details on this position please contact Reuben Ambicha at [email protected]

Please note that applications sent directly to Reuben Ambicha will not be considered.

The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organi

 
2017-05-07

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