Finance Manager at Elizabeth Glaser Pediatric AIDS Foundation 51 views6 applications


JOB TITLE: Finance Manager
DEPARTMENT: Operations
LOCATION: Yaoundé

Reporting Relationships:
The Finance Manager reports to the Associate Director of Operations and Country Director

Job Summary
The Finance Manager will establish and maintain accounting and finance procedures for EGPAF and ensure compliance with all regulatory (donor, foundational, and statutory) requirements. To provide direction to operational and programmatic teams and lead areas of accounting, finance and compliance for country programs. To provide guidance to accounting and finance junior personnel including reviewing deliverables including but not limited to accounting, auditing, budgeting, compliance, forecasting, procurement, and treasury management. To liaise with headquarters Finance and Accounting Country Support team on routine communication and deliverables. To strengthen and support accounting and finance operations in Yaoundé and regional sites (Bamenda, Douala, Limbe, Yaoundé, and others).

Key Duties and Responsibilities
1. Monthly Accounting Activity and Treasury Management
• Monthly review of accounting records and vouchers prepared by staff.
• Act as primary liaison with Washington, D.C. based finance team.
• Monitor cash flows and conduct random cash counts at least once every month.
• Maintain proper cash controls, contact with EcoBank representatives, and review all bank reconciliations.
• Support with the oversight of payments to vendors, reviewing procurement agreements (and liaising with HQ Finance and Awards and Compliance Teams), facilitate payment procedures, and implementation of best practices.
• Review monthly financial statements and packages before they are sent to EGPAF HQ on a timely basis.
• Support with the review of all expense payment and employee reimbursement requests to ensure that expenditures have been correctly charged, and that funds are available.
2. Budgeting and Financial Reporting
• Development of new business cost proposals and liaising with HQ FACS team as appropriate.
• Development of annual budgets under continuation awards.
• Development of a comprehensive country-wide budget to track funding and expenses.
• Coordinates the preparation and review of all periodic financial reporting.
• Liaise with and provide support to project managers and headquarters regarding project budgets, expenditures and financial reporting.
• Monitor budget implementation and advice on reallocation of funds when necessary.
3. Staff Management and Supervision
• To manage the activities of the country office’s accounting and finance staff to ensure completion of the deliverables to meeting both internal Foundational and external donor requirements.
• To review key deliverables completed by accounting and finance staff and to provide guidance as appropriate.
• Oversee the preparation and allocation of payroll and fringe benefits national staff.
• To conduct accounting and finance trainings to accounting and finance staff; and program staff on routine basis and as appropriate.
• To provide support to program teams and operations staff as appropriate on accounting and finance topics. Ensure routine visits to site offices for compliance and support supervision.
• To lead country finance operations with independence, integrity, and objectivity.
4. Audit and Compliance Review Support
• Conducting in-country internal audits on annual and ad hoc basis for the country office.
• Liaise with operations and program staff on strengthening voucher compliance procedures including the development of templates and tools to boost compliance.
• Ensure that records are adequately maintained for assets and oversee the reconciliation of assets to accounting records.
• Support EGPAF’s annual internal audit and Compliance Review functions and follow up of findings
5. Other Responsibilities
• Provide relevant input for reports to the ADO, Country Director and EGPAF HQ as necessary.
• Attend relevant inter-agency, donor coordination and other meetings and present on accounting and finance issues, where required.

  • Required Qualifications and Key Competencies:
    1. A Master’s degree in Finance, Accounting or other related field of study
    2. Minimum 3-4 years of experience directly supporting/managing Finance in an INGO environment with at least 2 years in a similar position.
    3. Solid knowledge of accounting and financial reporting
    4. Experience from working in complex contexts
    5. Solid knowledge of computer software and modern accounting systems; particularly Microsoft Excel.
    6. Fluency in French and English, both written and verbal
    7. Experience in setting up a Finance structure/team.
    8. Experience with start-up programs in complex environment
    9. Excellent knowledge of the Cameroon fiscal environment
    10. Working knowledge and understanding of US Government procurement policies and procedures relevant to procurement. Preference for experience with Centers for Disease Control (CDC).
    11. Ability to work with limited supervision
    12. Excellent analytical, oral and written communication skills in English and French
    13. Highly organized with ability to prioritize and multi-task while working as part of a team
    14. Possess strong accuracy, attention to detail and ability to follow through
    15. Computer literate, with strong knowledge of, and experience with Microsoft Office applications
    16. Honest, energetic, independent, self-motivated and administratively self-sufficient
    17. Ability to maintain confidentiality, exercise discretion and sound judgment.
    18. Willingness to travel.

Employee Status
• Full Time Employee

ETHICAL BEHAVIOR
As a core value to help achieve our mission, the Foundation embraces a culture of honesty, integrity, and ethical business practices and expects its business partners to do the same. Specifically, our procurement processes are fair and open and allow all vendors/consultants equal opportunity to win our business. We will not tolerate fraud or corruption, including kickbacks, bribes, undisclosed familial or close personal relationships between vendors and Foundation employees, or other unethical practices.

How to apply?
Email a cover letter and CV to [email protected]. The subject should read Finance Manager. Deadline for applications: May 5, 2017. PLEASE Kindly note that only shortlisted candidates will be contacted.

More Information

  • Job City Yaoundé
  • This job has expired!
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The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is a nonprofit organization dedicated to preventing pediatric HIV infection and eliminating pediatric AIDS through research, advocacy, and prevention, care, and treatment programs. Founded in 1988, EGPAF supports activities in 19 countries around the world.

Elizabeth Glaser contracted HIV in a blood transfusion in 1981 while giving birth to her daughter, Ariel. She and her husband, Paul, later learned that Elizabeth had unknowingly passed the virus on to Ariel through breast milk and that their son, Jake, had contracted the virus in utero. The Glasers discovered, in the course of trying to treat Ariel, that drug companies and health agencies had no idea that HIV was prevalent among children. The only drugs on the market were for adults; nothing had been tested or approved for children.

Ariel lost her battle with AIDS in 1988. Fearing that Jake's life was also in danger, Elizabeth rose to action. She approached her close friends, Susie Zeegen and Susan DeLaurentis, for help in creating a foundation that would raise money for pediatric HIV/AIDS research.

The Pediatric AIDS Foundation had one critical mission: to bring hope to children with HIV and AIDS. Elizabeth made her first trip to Washington in 1988, when she met with President and Mrs. Reagan, representatives at NIH, and members of Congress. In 1989, the Foundation held its first fundraiser and awarded its first grant for research on the immune dysfunctions in children living with HIV. Dozens more Washington trips and research grants followed.Elizabeth lost her own battle with AIDS in 1994, and to honor her legacy, the Pediatric AIDS Foundation was renamed the Elizabeth Glaser Pediatric AIDS Foundation (EGPAF). Under this name, EGPAF has become the leading global nonprofit organization dedicated to preventing pediatric HIV infection and eliminating pediatric AIDS through research, advocacy, and prevention and treatment programs.Elizabeth’s legacy lives on in her son, Jake, who is now a healthy young adult.

About the EGPAF Logo In 1988, Ariel Glaser painted how she envisioned the world — as a beautiful garden kept bright with sunshine and surrounded by love. Her inspiration serves as the EGPAF logo, representing hope for children everywhere.

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0 USD Yaoundé CF 3201 Abc road Full Time , 40 hours per week Elizabeth Glaser Pediatric AIDS Foundation

JOB TITLE: Finance Manager DEPARTMENT: Operations LOCATION: YaoundéReporting Relationships: The Finance Manager reports to the Associate Director of Operations and Country Director

Job Summary The Finance Manager will establish and maintain accounting and finance procedures for EGPAF and ensure compliance with all regulatory (donor, foundational, and statutory) requirements. To provide direction to operational and programmatic teams and lead areas of accounting, finance and compliance for country programs. To provide guidance to accounting and finance junior personnel including reviewing deliverables including but not limited to accounting, auditing, budgeting, compliance, forecasting, procurement, and treasury management. To liaise with headquarters Finance and Accounting Country Support team on routine communication and deliverables. To strengthen and support accounting and finance operations in Yaoundé and regional sites (Bamenda, Douala, Limbe, Yaoundé, and others).

Key Duties and Responsibilities 1. Monthly Accounting Activity and Treasury Management • Monthly review of accounting records and vouchers prepared by staff. • Act as primary liaison with Washington, D.C. based finance team. • Monitor cash flows and conduct random cash counts at least once every month. • Maintain proper cash controls, contact with EcoBank representatives, and review all bank reconciliations. • Support with the oversight of payments to vendors, reviewing procurement agreements (and liaising with HQ Finance and Awards and Compliance Teams), facilitate payment procedures, and implementation of best practices. • Review monthly financial statements and packages before they are sent to EGPAF HQ on a timely basis. • Support with the review of all expense payment and employee reimbursement requests to ensure that expenditures have been correctly charged, and that funds are available. 2. Budgeting and Financial Reporting • Development of new business cost proposals and liaising with HQ FACS team as appropriate. • Development of annual budgets under continuation awards. • Development of a comprehensive country-wide budget to track funding and expenses. • Coordinates the preparation and review of all periodic financial reporting. • Liaise with and provide support to project managers and headquarters regarding project budgets, expenditures and financial reporting. • Monitor budget implementation and advice on reallocation of funds when necessary. 3. Staff Management and Supervision • To manage the activities of the country office’s accounting and finance staff to ensure completion of the deliverables to meeting both internal Foundational and external donor requirements. • To review key deliverables completed by accounting and finance staff and to provide guidance as appropriate. • Oversee the preparation and allocation of payroll and fringe benefits national staff. • To conduct accounting and finance trainings to accounting and finance staff; and program staff on routine basis and as appropriate. • To provide support to program teams and operations staff as appropriate on accounting and finance topics. Ensure routine visits to site offices for compliance and support supervision. • To lead country finance operations with independence, integrity, and objectivity. 4. Audit and Compliance Review Support • Conducting in-country internal audits on annual and ad hoc basis for the country office. • Liaise with operations and program staff on strengthening voucher compliance procedures including the development of templates and tools to boost compliance. • Ensure that records are adequately maintained for assets and oversee the reconciliation of assets to accounting records. • Support EGPAF’s annual internal audit and Compliance Review functions and follow up of findings 5. Other Responsibilities • Provide relevant input for reports to the ADO, Country Director and EGPAF HQ as necessary. • Attend relevant inter-agency, donor coordination and other meetings and present on accounting and finance issues, where required.

  • Required Qualifications and Key Competencies: 1. A Master’s degree in Finance, Accounting or other related field of study 2. Minimum 3-4 years of experience directly supporting/managing Finance in an INGO environment with at least 2 years in a similar position. 3. Solid knowledge of accounting and financial reporting 4. Experience from working in complex contexts 5. Solid knowledge of computer software and modern accounting systems; particularly Microsoft Excel. 6. Fluency in French and English, both written and verbal 7. Experience in setting up a Finance structure/team. 8. Experience with start-up programs in complex environment 9. Excellent knowledge of the Cameroon fiscal environment 10. Working knowledge and understanding of US Government procurement policies and procedures relevant to procurement. Preference for experience with Centers for Disease Control (CDC). 11. Ability to work with limited supervision 12. Excellent analytical, oral and written communication skills in English and French 13. Highly organized with ability to prioritize and multi-task while working as part of a team 14. Possess strong accuracy, attention to detail and ability to follow through 15. Computer literate, with strong knowledge of, and experience with Microsoft Office applications 16. Honest, energetic, independent, self-motivated and administratively self-sufficient 17. Ability to maintain confidentiality, exercise discretion and sound judgment. 18. Willingness to travel.

Employee Status • Full Time Employee

ETHICAL BEHAVIOR As a core value to help achieve our mission, the Foundation embraces a culture of honesty, integrity, and ethical business practices and expects its business partners to do the same. Specifically, our procurement processes are fair and open and allow all vendors/consultants equal opportunity to win our business. We will not tolerate fraud or corruption, including kickbacks, bribes, undisclosed familial or close personal relationships between vendors and Foundation employees, or other unethical practices.

How to apply? Email a cover letter and CV to [email protected]. The subject should read Finance Manager. Deadline for applications: May 5, 2017. PLEASE Kindly note that only shortlisted candidates will be contacted.

2017-05-05

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