Head of Administration and Finance, Abuja at ECOWAS Commission 375 views5 applications


Head of Admin and Finance (word)

JOB PROFILE

Job Title : Head of Administration and Finance

Grade : P5Annual Salary: USD 52,273 – USD 59,100

Status : PermanentReports to : Executive Director – RCSDC

Location : Abuja, Nigeria

Reference : ECW/WAHO-CDC/3SummaryThe incumbent is responsible for planning, co-coordinating and directing the organization’s work in Administration, Human Resources, Finance and Support such as travel, procurement, inventory, vehicles and drivers, printing and mail, facilities management, safety and security and visa, language and protocol services.

Duties and Responsibilities

  1. Ensure compliance with financial procedures of the various financing agreements of the Centre and the manual of procedures;
  2. Undertake the financial planning of the Centre;
  3. Operate and keep the special accounts up-to-date: create a recording and filing system of financial documents of the Centre;
  4. Create and implement a management control system;
  5. Supervise the bookkeeping and cash management of the Centre;
  6. Prepare and provide assistance to external audit missions;
  7. Participate in drafting the mid-term and annual reports on the activities of the Centre;
  8. Prepare and monitor the implementation of the Centre’s budgets and analyse implementation variations;
  9. Co-sign with the Executive Director of the Centre all financial documents, including the envisaged payment modes (transfers, cheques, cash);
  10. Prepare and present monthly financial statements, especially quarterly management and financial reports for donor reviews;
  11. Ensure the preparation of periodic reports on the status of the accounts and bank reconciliations;
  12. Ensure the management of special accounts and follow up the direct payments;
  13. Follow up the invoices of the suppliers and prepare for payments;
  14. Administration and human resource management: keep personal files, subscribe to health insurance contracts, pay pension contributions, monitor staff retirement, performance appraisals, training, recruitment, salaries and other benefits, staff welfare, etc…
  15. Organize and direct staff in varied administrative functions ensuring adherence to the organization’s policies and procedures and the effective and efficient delivery of administrative, technical and support services throughout the organization;
  16. Ensure  the induction of new recruits;
  17. Manage staff travels and missions;

Qualifications/Experience/Skills

  1. A Bachelor’s Degree or equivalent in Finance, Accounting, Management or Administration;
  2. Chartered membership in Accounting or Management, Administration would be an advantage;
  3. At least 10 years of effective professional experience, including two (2) years at a supervisory level, in Financial Management, Accounting for projects financed by international donors and a strong knowledge of administration and human resources management,
  4. Possession of higher degree would reduce the required professional experience to eight (8) years;
  5. Previous experience  as Administrative Manager (administration and human resources and assets) and Finance Officer or any relevant experience;
  6. Good knowledge of some financial and accountancy software for the monitoring of  donors resources ( European Union, World Bank, AFD, AfDB or KFW);
  7. Good knowledge of the disbursement procedures for donors ( European Union, World Bank, AFD, AfDB or KFW);
  8. Good understanding of all Human resource instruments and techniques and the social legislation, etc. would be an advantage;
  9. Professional experience in the establishment  of procedures and manuals of procedures;
  10. Ability to identify the requirements and adapt them to the relevant solutions;
  11. Good analytical and deductive skills, sense of organisation and ability to work in a team;
  12. Have sense of judgment and initiative;
  13. Ability to establish and maintain good working relations with colleagues and other members of staff of different nationalities and cultures.

Age

Candidate must not be more than 50 (fifty) years of age at the point of recruitment and must be an ECOWAS citizen.

Language

Must be fluent in one of the official languages of the Community; English, French and Portuguese. A working knowledge of another would be an advantage.

More Information

  • Job City Abuja
  • This job has expired!
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Before the creation of ECOWAS, the collective territory known as West Africa, from a regional point of view, was made up of an aggregation of states that had emerged from different colonial experiences and administrations which largely defined the boundaries of the 15 states domiciled in the area.

 Even though member states of the community, today make use of three different imported official languages (English, French and Portuguese), there are well over a thousand existing local languages including cross-border native tongues such as Ewe, Fulfulde, Hausa, Mandingo, Wolof, Yoruba, Ibo, Ga, etc. that constitute its over 300 million people tucked in a vast land of about 5.1 million square kilometres.

 Prior to colonialism, the area played host to many proud empires and kingdoms that spanned centuries some of which included Ghana, Mali Songhai, Wolof, Oyo, Benin and Kanem Bornu.

 The region’s cultural, linguistic and ecological diversity presents both opportunities and challenges for the integration process. The longing to combine forces politically and economically has always been recognised as a step forward in the desire to engender co-prosperity in the area.

 In this regard, the first effort at integration dates back to 1945 with the creation of CFA franc that brought the francophone countries of the region into a single currency union. Then in 1964, Liberian president William Tubman proposed an economic union for West Africa leading to an agreement which was signed in 1965 by the four states of Cote d’Ivore, Guinea, Liberia and Sierra Leone.

 However, nothing concrete emanated from these until 1972 when Nigerian head of state Gen Yakubu Gowon and his Togolese counterpart Gnassingbe Eyadema toured the region in support of the integration Idea. Thanks to the drafts that emanated from their efforts as they formed the basis for the emergence of the treaty of Lagos in 1975 which birthed ECOWAS. The treaty of Lagos was initially limited to economic policies but emerging political events led to its revision and therewith the expansion of scope and powers in 1993.

 ECOWAS is meant to foster interstate economic and political cooperation. History is on its side in this regard. Dating back to pre-colonial times, West Africans have been among the world’s most mobile populations although much of the migration had been intra-regional. About 7.5 million West African migrants (3 percent of the regional population) are living in ECOWAS countries other than their own. The 1.2 million other migrants are dispersed mainly in North America and Europe. Estimated at about 149 million in 2013, women constitute over 50 percent of the region’s population. The cross-border migration of women as traders and business persons places them as potential champions for promoting integration, even though this is a reality that is yet to be fully exploited.

 Over the last few years, West Africa’s population witnessed strong growth, increasing from 70 million to nearly 300 million inhabitants between 1950 and 2010. By the end of 2014, it represents nearly 40% of the population of sub-Saharan Africa. According to the projections of the United Nations, the population of West Africa should reach between 550 and 600 million by 2050. It is the youngest region of the world. Also, with about 5 percent of the world’s population, with an area covering over 40 percent of sub-Saharan Africa, West Africa is the most densely populated on the continent.

 The diverse socio-cultural dimension of development should be a necessary building block for establishing peace and security in the region. Drawing strength from its past, leaders of the community have been making sacrifices to keep the shape of the political structure of the region. In 1976, Cape Verde, one of the two Lusophone countries in the region joined ECOWAS, and in December 2000 Mauritania withdrew its membership, having a

At all times, ECOWAS chief executive officers presiding either as Executive Secretaries or Presidents, deferred to the supreme organ of the community-the Authority of the Heads of State of Government for guidance. This body is usually headed by a Chairman. There have been 28 such Chairmen between 1978 to 2015.

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0 USD Abuja CF 3201 Abc road Full Time , 40 hours per week Economic Community of West African States (ECOWAS)

Head of Admin and Finance (word)

JOB PROFILE

Job Title : Head of Administration and Finance

Grade : P5Annual Salary: USD 52,273 – USD 59,100

Status : PermanentReports to : Executive Director – RCSDC

Location : Abuja, Nigeria

Reference : ECW/WAHO-CDC/3SummaryThe incumbent is responsible for planning, co-coordinating and directing the organization's work in Administration, Human Resources, Finance and Support such as travel, procurement, inventory, vehicles and drivers, printing and mail, facilities management, safety and security and visa, language and protocol services.

Duties and Responsibilities

  1. Ensure compliance with financial procedures of the various financing agreements of the Centre and the manual of procedures;
  2. Undertake the financial planning of the Centre;
  3. Operate and keep the special accounts up-to-date: create a recording and filing system of financial documents of the Centre;
  4. Create and implement a management control system;
  5. Supervise the bookkeeping and cash management of the Centre;
  6. Prepare and provide assistance to external audit missions;
  7. Participate in drafting the mid-term and annual reports on the activities of the Centre;
  8. Prepare and monitor the implementation of the Centre's budgets and analyse implementation variations;
  9. Co-sign with the Executive Director of the Centre all financial documents, including the envisaged payment modes (transfers, cheques, cash);
  10. Prepare and present monthly financial statements, especially quarterly management and financial reports for donor reviews;
  11. Ensure the preparation of periodic reports on the status of the accounts and bank reconciliations;
  12. Ensure the management of special accounts and follow up the direct payments;
  13. Follow up the invoices of the suppliers and prepare for payments;
  14. Administration and human resource management: keep personal files, subscribe to health insurance contracts, pay pension contributions, monitor staff retirement, performance appraisals, training, recruitment, salaries and other benefits, staff welfare, etc…
  15. Organize and direct staff in varied administrative functions ensuring adherence to the organization's policies and procedures and the effective and efficient delivery of administrative, technical and support services throughout the organization;
  16. Ensure  the induction of new recruits;
  17. Manage staff travels and missions;

Qualifications/Experience/Skills

  1. A Bachelor's Degree or equivalent in Finance, Accounting, Management or Administration;
  2. Chartered membership in Accounting or Management, Administration would be an advantage;
  3. At least 10 years of effective professional experience, including two (2) years at a supervisory level, in Financial Management, Accounting for projects financed by international donors and a strong knowledge of administration and human resources management,
  4. Possession of higher degree would reduce the required professional experience to eight (8) years;
  5. Previous experience  as Administrative Manager (administration and human resources and assets) and Finance Officer or any relevant experience;
  6. Good knowledge of some financial and accountancy software for the monitoring of  donors resources ( European Union, World Bank, AFD, AfDB or KFW);
  7. Good knowledge of the disbursement procedures for donors ( European Union, World Bank, AFD, AfDB or KFW);
  8. Good understanding of all Human resource instruments and techniques and the social legislation, etc. would be an advantage;
  9. Professional experience in the establishment  of procedures and manuals of procedures;
  10. Ability to identify the requirements and adapt them to the relevant solutions;
  11. Good analytical and deductive skills, sense of organisation and ability to work in a team;
  12. Have sense of judgment and initiative;
  13. Ability to establish and maintain good working relations with colleagues and other members of staff of different nationalities and cultures.

Age

Candidate must not be more than 50 (fifty) years of age at the point of recruitment and must be an ECOWAS citizen.

Language

Must be fluent in one of the official languages of the Community; English, French and Portuguese. A working knowledge of another would be an advantage.

2017-04-03

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