Head of Office at The International Organization for Migration 51 views0 applications

Position Title : Head of Office

Duty Station : Lilongwe, Malawi

Classification : Professional Staff, Grade P2

Type of Appointment : Special short-term graded, Six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 27 June 2017

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading

UN agency in the field of migration, works closely with governmental, intergovernmental and

non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates
2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mauritania, Maldives, Namibia, Nauru,

Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa

Context:

Under the direct supervision of the Regional Director (RD) for Southern Africa in Pretoria, the successful candidate will be responsible for coordinating and implementing IOM programmes/projects in Malawi, and for maintaining effective work relationships with the Government of Malawi (GoM) and other partners and stakeholders.

Core Functions / Responsibilities:

1. Maintain contact with governmental authorities, donors, international organizations, nongovernmental organizations and other partners as well as the media, in order to expedite and coordinate project implementation, meet targets and advance IOM activities.
2. Support the RD and Regional Programme Coordinators in the implementation and coordination of projects as well as other operational activities in cooperation with national and international authorities. Monitor programme implementation, identify problems and propose corrective action to expedite delivery. Inform project participants about logistical arrangements and internal procedures for monitoring and reporting in terms of the immediate objectives of specific projects.
3. Ensure compliance of the Office with IOM administrative and financial regulations and established procedures. Control and manage administrative and budgetary matters and the financial resources of activities in Malawi. Monitor the situation of resources as compared to planned and budgeted activities and recommend remedial action if necessary. Draft project revisions and project budget adjustments on the basis of changed work plans. Supervise support staff in the Office.
4. Participate in various meetings, conferences and seminars led by GoM and relevant UN working and coordination groups.
5. In collaboration with relevant authorities, identify, propose and participate in the development of new projects. Draft sections of project documents and proposals. Contribute to fund raising efforts following established and corresponding strategies and plans.
6. Ensure the application of monitoring mechanisms particularly with respect to impact and progress of projects in the country.
7. Liaise regularly with the Regional Office, as well as relevant IOM HQ Departments and Divisions there under, for progress updates and exchange of information.
8. Supervise and provide guidance to assigned and delegated project staff during project implementation and initiate the recruitment of additional staff members as required.
9. Prepare regular progress and status reports and updates, briefings and background information requested by the Regional Office and HQs, the Government of Malawi, and other entities. Draft comments on aspects of project progress as an input to programme monitoring.
10. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Social or Political Science, International Relations, Development Studies, Law or a related field from an accredited academic institution with two years of relevant professional experience; or
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in project management and project development;
• Experience in facilitation of events and liaison with governments, UN agencies and international cooperating partners;
• Knowledge of migration issues and context within Malawi and in Southern Africa desirable;
• Knowledge of the IOM Project Development and Implementation procedures is a plus;
• Previous working experience in Africa is an advantage.

Languages

Fluency in English is required.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with client and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others;
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism – displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
• Technological Awareness – displays awareness of relevant technological solutions;
• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.