Head of Systems and Operations - Zambia at People in Need, April 2024

Starting date: ASAP

Duration: 12 months (initial)

Exact Job Location: Lusaka (25%), District Offices (75%)

People in Need (PIN)is a Czech NGO that provides relief and development assistant in over 20 countries around the world. Formed in 1992, PIN has grown to be the biggest organisation of its kind in Central Europe, providing relief where it is needed, and empowering civil society in Czech Republic, Eastern Europe, Africa and Asia.

PIN‘s office in Zambia is to be established in April 2017 with a small scale WASH and nutrition response. In the longer term, PIN will be moving towards integrated sustainable programming with a scale up potential.

Job overview:

The Head of Systems & Operations (HoSO) is a member of the Country Management Team and shares responsibility for the effective and efficient delivery of PIN’s country programme. Specifically, the role of the Head of Systems & Operations is to manage and improve the support systems required to achieve this objective comprising of Finance management, Procurement, Logistics, Compliance and Human Resources. In performing this role, the Head of Systems & Operations will ensure an enabling environment for the implementation of the country programme, while maintain operations and systems that meet with the accountability requirements of PIN, local authorities and its donors. The line manager of HoSo is the Country Director.

Main responsibilities:

Finance & Administration

Responsible for administrative and financial procedures and ensure their roll-out, in particular focusing on the operationalization of all processes in the Country and Field offices;
Financial planning of the mission, cash flow, budget preparation
Supervision of the compliance of the processes and documentation with the local legal and administrative measures, with donors’ regulations and PIN internal rules
Working closely with Program Managers on budgets’ follow-up and other financial issues
Ensuring that PIN accounting practices, financial procedures and processes are in place
Ensuring compliance with donors’ requirements and local legal and administrative rules and regulations
Responsibility for the financial and project reporting to the donors and HQ
Team management and supervision
Supervising the mission accountancy and cash register
Participating on annual and project audits
Local team management and capacity building

Logistics

Oversee the operations of the logistics team in all aspects, including office management, fleet management, procurement, assets and administration at country office and in field offices;
Implement or strengthen systems of oversight and prevention of corruption;
Develop PIN’s in-country supplier database;
Oversee logistics budgets, improve needs planning, and contribute to planning needs for new projects with regards to security and logistics;
Supervise functioning of asset registry and inventory control;

Ensure implementation of relevant national and international staff policies and their implementation by the national HR Manager, including providing training for new staff, managing leaves, allowances and evaluations;
Ensures that all HR administration systems for PIN Zambia are operating properly, in particular overseeing the proper implementation of administrative issues related to HR;
Ensure compliance with government processes and Labour Code.

Requirements:

At least two years of relevant experience in finance and logistics
University degree preferably in Finance or related field
Experience with finance and logistics management
Experience with team management and supervision
Fluent English both spoken and written
Ability to organize and plan effectively
Ability to work in difficult conditions and under pressure
Responsible and systematic
Knowledge of double-entry accounting (at least theoretical)
Working experience with an accounting and economic software
Cultural sensitivity, experience with development projects/international work experience is strongly welcome
Sound communication skills
Strong ability and willingness to transfer knowledge
Critical analysis and problem solving skills

PIN offers:

Work experience with professional and flexible NGO, the largest in Central-Eastern Europe
Performance related bonuses paid half yearly based on standard evaluation process
Work in dynamic and motivated team
Accommodation and local transport costs covered
2 flights to home country covered per year
Costs of visas and vaccination covered
25 days of holiday per year
Medical helpdesk (in the Czech Republic, provided in English)
Travel insurance (covers the health care incl. the repatriation)
Introduction and training in Prague

How to apply:

Interested applicants for the position should send their CV and cover letter as soon as possible via green button “APPLY” on following link: https://inhiro.com/job/id/11203. As a subject please use “Head of systems and operations”.

Please note that only the short-listed candidates will be contacted. Thank you.

More Information

Job City Lusaka

People in Need

We are a non-governmental, non-profit organization based on the ideas of humanism, freedom, equality and solidarity. We consider human dignity and freedom to be the basic values. We believe that people anywhere in the world should have a right to make decisions about their lives and to share the rights expressed in the Universal Declaration of Human Rights. We strive for open, informed, engaged and responsible society that would be able to address problems at home as well as in the world. We want to actively participate in shaping a society where cultural, ethnic, racial and other differences are a source of enrichment rather than conflict.

We are an intrinsic part of the civil society. Our work is based not only on personal initiative and activity of hundreds of our employees and volunteers, both in the Czech Republic and in dozens of other countries, where we work, but also on trust and support we are endowed with by individuals, businesses, governments and international institutions.The scope of our activities, particular areas and priorities are determined independently with respect to the level of urgency and to our real capacity to change something. It is not so important to have the work done everywhere, however it is essential for us to make a real difference.

In troubled regions around the world, we provide humanitarian aid on the basis of specific needs in the spirit of the Code of Conduct for the International Red Cross. We help people alleviate their distress and support them in the recovery period to be able to get back on their feet.

We fight poverty, whose causes we see in the limitations given by poor access to education, natural resources, healthcare, unequal treatment and discrimination, or by bad governance. We assist people in lifting these restrictions and support them so that they can enhance the quality of their lives. We try to identify the causes of these problems and, together with the people concerned, help with eliminating them.

The recent historical experience of our country enables us to help in some dictatorial or authoritarian regimes, and also in countries in transition. In the same way as the democratic world supported the struggle for freedom in communist countries, we encourage people who are active in voicing criticism and opening a dialogue with the power, in claiming to respect fundamental human rights and freedoms, and also in seeking a more open society. We strengthen the civil society so that it is able to stand as one of the pillars of good governance in newly-developing societies and countries.We lend a helping hand to our fellow citizen living in social exclusion through social work based on respect and shared responsibility. We solve peoples’ problems in mutual cooperation. Above all, we encourage young people in pursuing education so that they enhance their chance to succeed in life. At the same time, we attempt to contribute towards the solution of serious structural problems, namely over-indebtedness, discriminatory practice of self-governments, situation on the labour market or segregation trends in education.In addition, our work involves fostering the development of free and responsible people, who are well-informed about contemporary world, are able to directly and critically assess information and opinions, and they are willing to make a difference in the community. We bring personal testimony of the people we work with as well as important global issues such as climate change, sustainable development, fight for freedom and rights of people in dozens of countries, inequality in society, and the status of minorities.We believe that after decades of oppression and denial of free access to information, so symptomatic of our society at that time, we were given freedom as well as joint responsibility. We believe that closing our eyes to what is happening in a seemingly distant world is as short-sighted as forgetting our own past. This is the reason why we have been shaping up People in Need for over twenty years while building on tangible work and motivating the public to join us.

0 USD Lusaka CF 3201 Abc road Contract , 40 hours per week People in Need

Starting date: ASAP

Duration: 12 months (initial)

Exact Job Location: Lusaka (25%), District Offices (75%)

Job overview:

Main responsibilities:

Finance & Administration

Responsible for administrative and financial procedures and ensure their roll-out, in particular focusing on the operationalization of all processes in the Country and Field offices;
Financial planning of the mission, cash flow, budget preparation
Supervision of the compliance of the processes and documentation with the local legal and administrative measures, with donors’ regulations and PIN internal rules
Working closely with Program Managers on budgets’ follow-up and other financial issues
Ensuring that PIN accounting practices, financial procedures and processes are in place
Ensuring compliance with donors’ requirements and local legal and administrative rules and regulations
Responsibility for the financial and project reporting to the donors and HQ
Team management and supervision
Supervising the mission accountancy and cash register
Participating on annual and project audits
Local team management and capacity building

Logistics

Oversee the operations of the logistics team in all aspects, including office management, fleet management, procurement, assets and administration at country office and in field offices;
Implement or strengthen systems of oversight and prevention of corruption;
Develop PIN’s in-country supplier database;
Oversee logistics budgets, improve needs planning, and contribute to planning needs for new projects with regards to security and logistics;
Supervise functioning of asset registry and inventory control;

Ensure implementation of relevant national and international staff policies and their implementation by the national HR Manager, including providing training for new staff, managing leaves, allowances and evaluations;
Ensures that all HR administration systems for PIN Zambia are operating properly, in particular overseeing the proper implementation of administrative issues related to HR;
Ensure compliance with government processes and Labour Code.

Requirements:

At least two years of relevant experience in finance and logistics
University degree preferably in Finance or related field
Experience with finance and logistics management
Experience with team management and supervision
Fluent English both spoken and written
Ability to organize and plan effectively
Ability to work in difficult conditions and under pressure
Responsible and systematic
Knowledge of double-entry accounting (at least theoretical)
Working experience with an accounting and economic software
Cultural sensitivity, experience with development projects/international work experience is strongly welcome
Sound communication skills
Strong ability and willingness to transfer knowledge
Critical analysis and problem solving skills

PIN offers:

Work experience with professional and flexible NGO, the largest in Central-Eastern Europe
Performance related bonuses paid half yearly based on standard evaluation process
Work in dynamic and motivated team
Accommodation and local transport costs covered
2 flights to home country covered per year
Costs of visas and vaccination covered
25 days of holiday per year
Medical helpdesk (in the Czech Republic, provided in English)
Travel insurance (covers the health care incl. the repatriation)
Introduction and training in Prague

How to apply:

Interested applicants for the position should send their CV and cover letter as soon as possible via green button "APPLY" on following link: https://inhiro.com/job/id/11203. As a subject please use "Head of systems and operations".

Please note that only the short-listed candidates will be contacted. Thank you.

2017-04-30

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Head of Systems and Operations – Zambia at People in Need 74 views0 applications

Main responsibilities:

Requirements:

PIN offers:

More Information

Main responsibilities:

Requirements:

PIN offers:

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