Human Resources Assistant at United Nations 284 views4 applications


The United Nations Office at Nairobi (UNON) is the United Nations headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-HABITAT) globally, as well as other United Nations offices in Kenya, by providing administrative, conference and information services (www.unon.org). The advertised posts are located in the United Nations Office at Nairobi (UNON), Human Resources and Management Service (HRMS), of which one position belongs to the Talent Management Centre (TMC) with an emphasis on recruitment and placement, and the second position is situated in Staff Pay and Benefits Section, focusing on administration of entitlements.

Human Resources Assistant – 2 positions

Responsibilities

Recruitment and Placement

  • Participates in the selection of candidates for secretarial, clerical and related categories positions; including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates.
  • Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
  • Assists in organizing and coordinating competitive recruitment examinations.
  • Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.
  • Reviews and processes personnel actions through Umoja.
  • Advises staff on visa matters.

Administration of Entitlements

  • Reviews and processes requests for entitlements, allowances and benefits in line with staff rules, policies and regulations;
  • Process education grant advances and claims in line with staff rules in timely manner;
  • Provide efficient and timely on-boarding and off-boarding services;
  • Process Service Requests received and provide quality and timely feedback to clients;
  • Provide efficient and timely induction to new comers and briefing on separation formalities for staff leaving the organization;

Staff Development and Career Support Training

  • Assists in the organization and conducts of training courses and workshops;
  • Provides logistics and administrative support to trainers.

Classification

  • Assists in reviewing and processing requests for classification.
  • Provides advice and answers general queries on classification procedures and processes.

General

  • Conducts exit interviews for separating staff and assists him/her in final arrangements.
  • Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.
  • Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
  • Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; performs budget preparation input monitoring and implementation in Umoja, etc.; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
  • Prepares written response to queries concerning HR related matters.
  • Trains and provides supervision to new and lower-level staff in the unit.
  • Performs other duties as required.

Competencies

  • PROFESSIONALISM: Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
  • COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
  • TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

  • High school diploma or equivalent. Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Headquarters, the Global General Service Test (GGST) or an equivalent locally-administered test at Offices Away.

More Information

  • Job City Nairobi
  • This job has expired!
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The world looks to the United Nations for solutions to complex problems everywhere; from ending conflict and alleviating poverty, to combating climate change and defending human rights. The issues on our agenda are manifold and diverse as are the careers we offer. Among our ranks you will find staff members who monitor elections, disarm child soldiers, coordinate relief in humanitarian crises and provide administrative as well as logistical support to carry out our complex mandates. These are just a few examples amongst our many other equally critical and necessary functions.

The wide array of jobs means that you may change functions, departments, geographic locations, and even organizations or fields of work throughout your career in the Organization.

The diversity of our people, some 41,000 staff from our 193 Member States, means that you will find yourself working in multi-cultural teams with people from all backgrounds and cultures who have wide perspectives, experiences, expectations as well as approaches.

What we do

The United Nations is an international organization founded in 1945 and committed to maintaining international peace and security; developing friendly relations among nations; promoting social progress, better living standards and human rights.

Due to its unique international character, and the powers vested in its founding Charter, the Organization takes action on a wide range of issues, and provides a forum for its 193 Member States to express their views, through the General Assembly, the Security Council, the Economic and Social Council and other bodies and committees.

The work of the United Nations touches every corner of the globe and focuses on a broad range of fundamental issues, like sustainable development, protection of the environment and refugees, disaster relief and mitigation, counter terrorism, as well as disarmament and non-proliferation.

In September 2015, world leaders gathered at the United Nations Headquarters in New York and unanimously adopted the 2030 Agenda for Sustainable Development, a new universal standard for development that will ensure no one is left behind.

17 Sustainable Development Goals (SDGs) represent the cornerstone of the historic, transformational Agenda. Building on the success of the Millennium Development Goals (MDGs), the SDGs aim to go further to end all forms of poverty. Universal and indivisible, the SDGs call for action by all countries—developed, developing and middle-income—to promote prosperity while protecting the planet over the next fifteen years.

The SDGs officially came into force on 1 January 2016. Governments, businesses and civil society have started mobilizing efforts to achieve the goals, by aligning their priorities with the SDGs and adopting plans to achieve them.

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0 USD Nairobi CF 3201 Abc road Contract , 40 hours per week United Nations

The United Nations Office at Nairobi (UNON) is the United Nations headquarters in Africa and the representative office of the Secretary-General. We support programme implementation of the United Nations Environment Programme (UNEP) and the United Nations Human Settlements Programme (UN-HABITAT) globally, as well as other United Nations offices in Kenya, by providing administrative, conference and information services (www.unon.org). The advertised posts are located in the United Nations Office at Nairobi (UNON), Human Resources and Management Service (HRMS), of which one position belongs to the Talent Management Centre (TMC) with an emphasis on recruitment and placement, and the second position is situated in Staff Pay and Benefits Section, focusing on administration of entitlements.

Human Resources Assistant - 2 positions

Responsibilities

Recruitment and Placement

  • Participates in the selection of candidates for secretarial, clerical and related categories positions; including evaluating and screening applications of such candidates, preparing profiles of candidates, and conducting preliminary interviews, and conducting roster searches for vacancies and identifying short-lists of candidates.
  • Assists in the filling of posts for all categories, including initiating and following-up on reference checks and academic verifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments.
  • Assists in organizing and coordinating competitive recruitment examinations.
  • Oversees the maintenance of vacancy announcement files and tracking status of vacancy announcements.
  • Reviews and processes personnel actions through Umoja.
  • Advises staff on visa matters.

Administration of Entitlements

  • Reviews and processes requests for entitlements, allowances and benefits in line with staff rules, policies and regulations;
  • Process education grant advances and claims in line with staff rules in timely manner;
  • Provide efficient and timely on-boarding and off-boarding services;
  • Process Service Requests received and provide quality and timely feedback to clients;
  • Provide efficient and timely induction to new comers and briefing on separation formalities for staff leaving the organization;

Staff Development and Career Support Training

  • Assists in the organization and conducts of training courses and workshops;
  • Provides logistics and administrative support to trainers.

Classification

  • Assists in reviewing and processing requests for classification.
  • Provides advice and answers general queries on classification procedures and processes.

General

  • Conducts exit interviews for separating staff and assists him/her in final arrangements.
  • Maintains HR related automated systems and applications including automated databases containing HR related statistics and prepares periodic reports.
  • Undertakes research on a range of HR related issues and assists in the preparation of notes/reports.
  • Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; performs budget preparation input monitoring and implementation in Umoja, etc.; sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines, etc.
  • Prepares written response to queries concerning HR related matters.
  • Trains and provides supervision to new and lower-level staff in the unit.
  • Performs other duties as required.

Competencies

  • PROFESSIONALISM: Knowledge of human resources policies, procedures and practices and ability to interpret and apply them in an organizational setting. Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
  • COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
  • TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

  • High school diploma or equivalent. Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Headquarters, the Global General Service Test (GGST) or an equivalent locally-administered test at Offices Away.
2017-03-25

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