Background
Under the guidance and supervision of the DSA and direct supervision of the HR Analyst, the HR Associate ensures execution of transparent and efficient HR services in CO. The HR Associate promotes a collaborative, client-oriented approach and supports to the maintenance of high staff morale.
He/she works in close collaboration with the UNDSS staff in the CO and UNDP HQs staff for resolving complex HR-related issues and information exchange.
Duties and Responsibilities Summary of Key Functions
- Administration and implementation of HR strategies and policies;
- Provision of HR services;
- Staff performance management and career development
- Conduct of UN-related surveys
- Facilitation of knowledge building and knowledge sharing
Ensures administration and implementation of HR strategies and policies focusing on achievement of the following results
- Full compliance of records and reports with UN rules, regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework;
- CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management, control of workloads of the supervised staff;
- Provision of information to the management and staff on strategies, rules and regulations.
Provides HR services focusing on achievement of the following results
- Implementation of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels;
- Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (Fixed-term, ICs, SCs) and recurring POs in Atlas. Timely follow up with Finance staff on Global payroll issues;
- Input and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas;
- Maintenance of the UNDSS CO staffing table;
- Preparation of submissions to the Compliance Review Board;
- Provision of information on benefits/entitlements to the International Staff and Experts;
- Maintenance of the rosters including e-rosters;
- Validation of cost-recovery charges in Atlas for HR services provided to UNDSS.
Ensures proper staff performance management and career development focusing on achievement of the following results
- Provision of background information and maintenance of the related data acting as Secretary of CRP;
- Participation in preparation of Whole Office Learning plan and individual learning plans in consultation with the Senior Management, HR Analyst and Learning Manager.
Ensures conduct of UN-related surveys focusing on achievement of the following results
- Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys.
- Participation in the work of LSSC.
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results
- Organization of trainings for the operations/ projects staff on HR issues.
- Synthesis of lessons learnt and best practices in HR.
- Sound contributions to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the overall execution of the CO HR services and success in implementation of HR strategies and policies. Accurate analysis and presentation of financial information ensures proper HR services in the CO.
Competencies
Core Competencies
- Demonstrating/safeguarding ethics and integrity;
- Demonstrate corporate knowledge and sound judgment;
- Self-development, initiative-taking;
- Acting as a team player and facilitating team work;
- Facilitating and encouraging open communication in the team, communicating effectively;
- Creating synergies through self-control;
- Managing conflict;
- Learning and sharing knowledge and encourage the learning of others;
- Promoting learning and knowledge management/sharing is the responsibility of each staff member;
- Informed and transparent decision making
Functional Competencies
- Building Strategic Partnerships;
- Promoting Organizational Learning and Knowledge Sharing;
- Job Knowledge/Technical Expertise;
- Promoting Organizational Change and Development;
- Design and Implementation of Management Systems;
- Client Orientation;
- Promoting Accountability and Results-Based Management.
Required Skills and Experience Education
- Completion of Secondary Education with specialized certification in HR;
- University Degree in HR, Business or Public Administration would be desirable, but it is not a requirement.
Experience
- 6 years of progressively responsible HR and/or administrative experience is required at the national or international level;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc);
- Experience in handling of web based management systems.
Language Requirements
- Fluency in English.
Languages – Essential: English, Somali
Languages – Desirable:
More Information
- Job City Nairobi
