Posting Title: Humanitarian Affairs Officer/ Pooled Fund Manager (TJO), P3 (Temporary Job Opening)
Job Code Title: HUMANITARIAN AFFAIRS OFFICER
Department/ Office: Office for the Coordination of Humanitarian Affairs
Duty Station: Maiduguri
Posting Period: 26 April 2017-9 May 2017
Job Opening number: 17-HRA-OCHA-76267-J-Maiduguri (X)
Staffing Exercise ID: N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
This temporary position is intended to fill the functions of short-term duration for six months, with the possibility of extension. The selected candidate is expected to start as soon as possible.
The duration of the appointment is subject to the availability of funds.
Candidates should have no expectation of any fixed-term appointment possibility after the end of this temporary assignment. If the selected candidate is an internal staff member of the UN Secretariat, the selection will be recorded as a temporary assignment.
Subsequent to the initial temporary appointment, new and successive temporary appointments may be granted for service in the same office or in a different office any number of times, for any duration, provided that the length of service does not exceed the period of 364 calendar days.
Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation.
This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.
A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position.
A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories.
For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further ‘stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…’ Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing conditions of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1.
A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.
The expression ‘Internal candidates’, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
For information on special post allowance, please refer to ST/AI/1999/17. The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the At-a-Glance on ‘The Application Process’ and the Instructional Manual for the Applicants, which can be accessed by clicking on ‘Manuals’ hyper-link on the upper right side of Inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.
Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on Inspira.
Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations.
Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted.
Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
Organizational Setting and Reporting
This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA) in Nigeria, Maiduguri. The Humanitarian Affairs Officer/Pooled Fund Manager reports to the Humanitarian Affairs Officer/ Pooled Fund Manager P-4.
The Nigeria Humanitarian Fund will channel resources to support humanitarian assistance and will aim to increase the effectiveness of the humanitarian response by ensuring a timely and needs-based allocation of available resources. OCHA manages the Fund and performs its secretariat function through the Humanitarian Financing Unit (HFU).
Responsibilities
Under the overall guidance of the Head of Office and the oversight of the United Nations Humanitarian Coordinator (HC) and within delegated authority, the Humanitarian Affairs Officer/ Pooled Fund Manager, will be responsible for the following duties
- Under the supervision of the Humanitarian Affairs Officer/Pooled Fund Manager P-4, support and advise the Humanitarian Coordinator on the overall management of the Nigerian Humanitarian Fund (NHF) in coherence with the humanitarian context (i.e. priorities and critical needs) and work on all aspects of programming, allocations and monitoring.
- Support the overall administration of the Fund and liaise as necessary with relevant OCHA HQ sections (i.e. OCHA Coordination and Response Division (CRD), OCHA Funding Coordination Section (FCS), OCHA Administrative Services Branch (ASB).
- Support and implement standardized policy in line with HQ guidance and decisions.
- Manage and supervise Fund-related support staff.
- Manage fund allocation processes ensuring necessary coordination with relevant counterparts in line with the Terms of Reference and/or allocation guidelines (i.e. Review and/or Advisory Boards, cluster or sector leads, humanitarian organizations, and OCHA).
- Liaise with NGOs, UN partners as well as clusters and OCHA field offices to follow-up on project progress and overall Fund progress.
- Conduct periodic field visits to promote the knowledge and support the appropriate use of the Fund in line with its Terms of Reference. Field visits should focus on key actors (i.e. OCHA field colleagues, recipient organizations, local governments, communities).
- Ensure proper communication and support during the allocation process to all stakeholders.
- Liaise with, and provide necessary support to recipient organizations of the Fund throughout the life-cycle of the projects, promoting coherence between humanitarian needs and response.
- Advise the HC, recipient organizations and stakeholders on measures to mitigate foreseeable operational risks.
- Ensure recipient organizations’ compliance with financial rules applicable to the Fund.
- Ensure coordination and information exchange with humanitarian donors aiming to promote coordinated and complementary use of funds.
- Monitoring, Reporting and Evaluation
- Ensure compliance with monitoring and reporting requirements in place for the Fund.
- Systematically provide information on project status to the HoO and the HC, donors and relevant governing bodies of the Fund.
- Ensure timely overall project reporting, including acting as the lead for the pooled fund annual report exercise.
- Assist in the preparation of evaluations or other research activities and studies in consultation with relevant HQ sections (FCS).
III. Analysis, Communications and Public Information
- Research, analyze and present humanitarian financing information, in particular funding trends and requirements, gathered from diverse sources.
- Assist in policy development, including the review and analysis of humanitarian issues and funding trends at the country level, ensuring proper coordination with FCS.
- In collaboration with other OCHA units and field offices, as well as with support from relevant OCHA HQ sections, document and disseminate results, best practices and results of the Fund across internal and broader audiences through information and communication products/pieces (i.e. bulletins, feature stories, photographs/videos, websites, etc.).
- Liaise with OCHA field offices and recipient organizations in order to disseminate full information on Fund activities.
- Perform other duties as assigned by the OCHA Head of Office.
Competencies
- PROFESSIONALISM: Sound knowledge of and exposure to a range of humanitarian assistance, emergency relief and related humanitarian issues to ensure that the Nigerian Humanitarian Fund (NHF) channels resources to support humanitarian assistance and increase the effectiveness of the humanitarian response for timely and needs-based allocation of available resources. Knowledge of institutional mandates, policies and guidelines pertaining to humanitarian assistance. Strong analytical capacity, in particular the ability to analyze and articulate the humanitarian and protection dimension of issues which require a coordinated UN response. Knowledge of the UN common system and humanitarian NGOs. Ability to identify issues and to use sound judgment in applying technical expertise to resolve a wide range of problems. Strong research skills, including ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights and protection situation in assigned country/area. Ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery). Ability to provide guidance to new/junior staff. Excellent drafting skills and strong computer literacy (MS Word and Excel). Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
- An advanced university degree (Master’s degree or equivalent degree) in political science, social science, international studies, public administration, economics, engineering, earth sciences or a related field, is required.
- A first-level university degree in combination with an additional two years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
- A minimum of five years of progressively responsible professional experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, project management, budget management, or related area, is required.
- Humanitarian experience in the field (actual setting where a mission and/or project is being implemented) in emergency situations (complex emergency or natural disaster) is required.
- Experience in direct project management, project supervision, monitoring and evaluation and administration is desirable.
Languages
- French and English are the working languages of the United Nations Secretariat.
- For the position advertised, fluency in English (both oral and written) is required.
- Knowledge of another UN official language is desirable.
Assessment
Evaluation of qualified candidates may include a desk review of the applications, an assessment exercise and/or a competency-based interview.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law.
Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
More Information
- Job City Borno State