Why join IntraHealth?
At IntraHealth, we are a global team of creative, committed humanitarians on a mission. We are advocates, technologists, health workers, and communicators. Program officers, finance experts, and technical leaders. We are passionate and diverse. And we’re united in our belief that everyone everywhere should have the health care they need to thrive. That’s why we work every day to improve the performance of health workers around the world and strengthen the systems in which they work.
For almost 40 years in over 100 countries, IntraHealth has partnered with local communities to make sure health workers are present where they’re needed most, ready to do the job, connected to the technology they need, and safe to do their very best work.
Our programs are designed with a deep understanding of and appreciation for the context of human rights, gender equality and discrimination, economic empowerment, and changing populations. And the longstanding relationships we’ve built with government agencies, private-sector partners, and members of civil society make our efforts stronger and more effective.
Join us and together we can make lasting changes in global health—for all of us.
Roles and Responsibilities:
Job Purpose: The Infrastructure Manager is responsible for coordinating all works and activities pertaining to Infrastructure Assessment, provision of administrative support for the bid solicitation process for contracts, including coordination with facility, District Engineers, MOH, engineering consultants, and RHITES E program team to develop bills of quantity/design schemes and document the solicitation and competitive bidding process.
Specific Responsibilities:
Infrastructure Assessment
In liaison with a renovations consultant;
- Conduct a physical infrastructure assessment of the suggested facilities with a view of refurbishing them to provide the required services, focusing on laboratory, counseling rooms and OPD, HIV clinics and ANC/maternity units.
- Conduct an inventory of the available equipment and furniture in the Maternity, labs and ART clinics and OPD and quantify the gaps in accordance with MoH standards.
- Prepare reasonable work plan and budget for implementing the whole activity.
- Draw a field plan in consultation with respective districts’ DHOs and D/Es, and RHITES-E management.
- Undertake quantitative analysis of the assessment findings and prepare a technical report for presentation to RHITES-E.
- Use the assessment report to develop scope of works needed per facility, draw plans, develop costed BOQs.
Contract Management:
- Develop/review drawings, plans & measurements for works to be contracted
- Review quotations and bids by potential Contractors to ensure that they are economical & that they meet the required standards.
- Supervise/oversee works carried out by Contractors to ensure that they meet the desired quality and are carried out within the time limits.
- Support administration of facility renovation contracts, both construction and monitoring, including; preparation of required documentation for finalization of purchase orders and subcontracts and any required modifications, maintenance of files for contractor agreements, and coordination with the Grants and Contracts Manager, Director HSS, HQ contracts and program support team.
- Maintain a facility renovations tracker, updating contract, payment, technical, and construction management information, in collaboration with the finance and program management teams.
- Prepare payment documentation for the finance team in accordance with the purchase order and subcontract agreements – including certification of monitoring by the construction management firm, pertinent reports, and purchase order documentation.
- Maintain both electronic and hard copy files of contract, renovation activities and payment documentation
Site Monitoring:
- Organize site monitoring visits for renovations consultant and District Engineers, scheduling logistics and coordinating with the program management team to determine when RHITES E presence is required.
- Formally communicate feedback from the renovations consultant and District Engineers to the contractors and the program management team, identifying and tracking issues requiring follow-up and/or modification.
- Prepare payment documentation for the finance team, in accordance with the purchase order and subcontract agreements – including certification by the renovations consultant and District Engineers, pertinent reports, and purchase order documentation
- Consult/work with Architects, Engineers & Contractors to meet RHITES-E renovation requirements
- Take up any other duties as may be assigned
Minimum Qualifications:
Required Experience & Qualifications
- Bachelor’s degree in Civil Engineering, Construction Management or related discipline.
- A minimum of 5 years’ experience in the administration of office and document processing for a construction contract.
- Advanced knowledge of all Microsoft Suites specifically Word, Excel, Access and Outlook.
- Working knowledge of PMWEB, Primavera (P6), and Welcom Cobra.
More Information
- Job City MBALE
