Beacon Of Hope– is a registered Faith based and community non-governmental Organisation
Administration Assistant
The position is to provide administrative and office secretarial and logistics support to the assigned department and create a welcoming atmosphere for all the visitors and support staff accordingly.
Duties for the Administration Assistant Job
Reception
- Keep the reception area clean, neat and tidy and give a warm welcome to clients and visitors.
- Screen all visitors to determine the purpose of their business within the premises and use discretion as to whether they can be granted access or whether they need an appointment
- Keep a daily record and including contacts of all visitors/parents.
- Assist the security team by keeping a lookout for any suspicious activities or any incidence or occurrences that require reporting to the head of security
- Dispatch any mail and deliveries sent to the academy to the relevant person
- Communicate any information to parents or guardians as required
- Direct Job applicants to leave their application at the administration block
- Handling both outside and inside callers with courtesy and respect.
- Note down any messages from clients to academy staff who may be out of office
- Assist in making emails/ calls to stakeholders during official functions when requested
Office Support - Monitor and control the use of the stationary ensuring there is prudent use of this stationary.
- Type and copy all the required office documents as requested by the college team
- Assist the Principal in ensuring that school policies and procedures are carried out at all times
- Have overall responsibility for the efficient administration in such matters as updating schemes of work, typing of examination papers and other reports.
- Keep an organised record and backup of all records of the department that may be required for future reference such as reports
- Ensure the working environment is pleasant and safe for pupils, and staff and recommend any improvements to the Principal and Head of Education and training.
- Monitor and record attendance of parents or guardians at parents’ meetings and arrange alternative meetings where necessary
- Assist the Principal and other college staff in procedure of ordering items for the section such as furniture, other equipment, and stationery
- Liaise with the administration department in repair or replacement of any damaged tools and equipmentother similar duties;
Record Keeping:
- Enter data for the department into the Data system for purposes of reporting and generating reports for internal use and to send to partners.
- Develop an internal comprehensive filing systems for all documents on hard and softcopy.
Financial record keeping:
- Ensure that all the financial records regarding student payments are updated daily and prepare summary reports as requested from time to time for the College or Finance department use.
- Inform all parents and guardians of the proper procedure to make payments
Other duties
- Participate in the daily devotion with other staff members.Perform other duties as assigned.
Administration Assistant Job Qualifications
- Diploma in secretarial studies
- Good communication and writing skills.
- Proficiency in computer packages such as MS word, power-point and spreadsheets.
- Must have knowledge of desktop publishing.
- Strong organizational, office and time management skills and a good planner
- Strong interpersonal and inter-cultural skills.
- Dynamic, proactive and creative.
- Strong sense of initiative and self-drive.
- Ability to work with minimal supervision.
- Good interpersonal, public relation and customer care skills
- Must have good typing skills
- Good spoken and written English and Kiswahili.
- Possess basic bookkeeping or accounting skills.
- Ability to multitask.
- At least 3 years’ experience in a similar position
Special Working Conditions
The job may demand long hours of work and at times work under pressure. The nature of work requires that strict deadlines must always be met.
Catering & Accommodation Instructor
The position is responsible for the catering and Accommodation department in the BOH vocational Training College.
The successful candidate will be able to manage students in the accommodation unit and Support subjects course upholding BOH values and standard’s for optimum development of students.
Catering & Accommodation Instructor Job Responsibilities
- Assist the VTC principal in outlining tools and other requirements for effective teaching and carry out needs assessment.
- Provide technical assistance to all college students in maintance of Hygiene and housekeeping management.
- Plan and implement instructional activities for the students as per the syllabus to ensure active and meaningful learning experience
- Preparing and maintain teacher professional records not limited to schemes of work, lesson plans, lesson notes, record of work covered and other records
- Maintain current students’ attendance records and make them readily available to the supervisor
- Preparing and using learning aids to deliver the prescribed curriculum.
- Assess and evaluate students continuously as per the training program requirements and maintain students’ progress records.
- Provide feedback to Principal on pupil’s progress during education forums and report forms
- Responsible for the Registration and conduction of National Examinations for his Learners.
- Set assignments regularly and mark them promptly, and follow –up with students suggestions for further appropriate improvements in learning.
- Observe and evaluate individual student’s performance and behavior.
- Supervise and control use of material and resources.
- Ensure that students understand and follow the college rules and regulations in order to maintain high level of discipline.
- Provide guidance and counseling to students to nurture development including spiritual care and make referrals where considered necessary.
- Carry out any other duties and tasks assigned by the management from time to time.
- Undertake any other assignment as may be directed by the senior management.
Requirements for the Catering & Accommodation Instructor Job
- A Higher National Diploma in catering and Accommodation Management or a related field from a Technical recognised institution.
- Very good analytical and financial skills
- Strong leadership capabilities and a strong team spirit
- Excellent customer service skills
- Strong analytical, communication, dynamic thinking skills and result oriented.
- Must have good interpersonal relation and team orientation.
- Must have initiative and be able to work with minimal supervision.
- At least five (2) years’ relevant work experience in a technical college/university
Assistant Teacher – Kindergarten
The position is responsible for supporting the class teachers in ensuring children are kept clean and safe at all times.
Roles for the Assistant Teacher Job
- Assist in receiving children in the morning and releasing them in the evening to the parents/guardians
- Assist in serving of children during meal times and take them to sleep thereafter
- Assist in ensuring learning facility and environment is clean, hygienic and safe for learning
- Assist in taking care of children to make sure they are safe, secure, and kept comfortable while in school.
- Take all necessary and reasonable precautions to protect children from any harm and injury that might be caused by equipment, materials, and facilities.
- Assist the Class Teacher in preparation of instructional and teaching materials.
- Assist the Class Teacher in creating a friendly and conducive learning environment for children.
- Alert the Class Teacher to special needs of individual pupils.
- Help the Class Teacher in maintaining order in the classroom.
- Provide escort and assistance to children as necessary especially on going to the toilet, keeping them clean and providing them with necessary training.
- Assist in implementing positive discipline when required
- Assist in providing various experiences and activities for children including songs, games and story telling
- Participate in community activities that promote wellbeing of children
- Ensure equipment and the facility are clean, well maintained and safe at all times
- Provide emergency procedures and first aid when required
- Perform other duties and responsibilities that may be assigned from time to time by the management.
Assistant Teacher Job Requirements
- KCSE
- Diploma in Early Childhood Development.
- Certificate in First Aid
- Effective verbal and listening skills
- Excellent communication skills
- Must be compassionate and understanding
- Must be passionate about children
- Prior experience not required but limited experience working with children is an added advantage.
Communications /PR Officer
To manage the communication and public relations programs, activities and efforts for Beacon of Hope, raise awareness and increase visibility of the organization with key stakeholders and the general public, ensure dissemination of appropriate messages to relevant audiences (both internally and externally), and promote documentation of the organization’s program work as well as information sharing and learning.
Roles for the Communications /PR Officer Job
Management of Communication Initiatives and Processes:
- Ensure that Beacon of Hope maintains effective communications and public relations policies, strategies and plans.
- Manage continuous profiling of Beacon of Hope to build and maintain positive image with its audiences.
- Enhance communication with key stakeholders and facilitate use of appropriate media to support communication with external audiences.
- Manage the publication and distribution of Beacon of Hope’s newsletters and magazines.
- Support external communication with Beacon of Hope’s partners and collaborating agencies.
- Establish and maintain effective mechanisms for internal communications.
Production and Dissemination of Corporate Materials:
- Liaise with staff to ensure finalization of the writing, proofreading, editing, and compilation of all communications, correspondence and publications.
- Coordinate the production of online monthly newsletter and other general updates according to the communication and advocacy objectives.
- Take and edit pictures, audio and video recording for documentation purposes and for information dissemination to Beacon of Hope’s key stakeholders.
- Maintain an updated database of key stakeholders including partners, donors and collaborating agencies.
- Facilitate the production of Beacon of Hope’s annual reports.
- Produce publicity materials such as brochures and videos.
Management of Beacon of Hope’s Website:
- Ensure that Beacon of Hope maintains a user-friendly website.
- Ensure that the content of Beacon of Hope’s website is appropriate and up to date.
- Prepare and disseminate blogs, updates, photos features, and interesting and impact stories.
Support Beacon of Hope’s Public Relations:
- Ensure that Beacon of Hope maintains effective communication and share relevant information with its key public audiences.
- Manage appropriate responses to requests for information and enquiries about Beacon of Hope, its programs and activities.
- Represent Beacon of Hope at relevant meetings and events.
Manage Media Relationships:
- Establish and maintain strong working relationships with key media houses to promote Beacon of Hope’s profile.
- Provide communications advice including development of relevant messages and use of the right media channels when need arises.
- Develop press materials including press statements and releases, and information kits/fact sheets when need arises. Identify and facilitate opportunities for Beacon of Hope to feature in the media.
- Manage and provide appropriate responses to media inquiries.
- Coordinate and manage placement of advertisements in the media.
- Prepare periodic updates to Senior Management Team on media coverage and its implications to Beacon of Hope.
Facilitate Documentation, Sharing and Learning:
- Manage Beacon of Hope’s documentation and publication work processes.
- Collect and compile updates from Beacon of Hope’s activities and disseminate to relevant audiences through appropriate channels.
- Facilitate documentation of Beacon of Hope’s learning experiences, best practices and case studies from its work and engagements.
- Develop and maintain a system to capture positive reports on Beacon of Hope’s work that appear in the media and other publications.
- Train, coach and mentor staff and affiliates on communication, information sharing and learning, and documentation.
Provide Support on Resource Mobilization:
- Identify and support the Executive Director in development of institutional relationships for resource mobilization/fundraising.
- Identify and disseminate information on donors’ application processes and deadlines.
- Provide support in writing concept papers and proposals to respond to specific solicited and unsolicited funding opportunities that are within the mandate and values of the organization.
- Establish contacts and networks with other likeminded organizations and back donors.
- Research and analyse donor calls for funding applications, expression of interest and request for proposals.
- Prepare an update including information on donors’ thematic areas of focus on a regular basis.
- Develop information material to be used in contact with back donors.
- Proactively scout for new funding avenues; help in preparing and submitting proposals in liaison with appropriate units.
Other Duties and Responsibilities:
- Support the organization of Beacon of Hope’s initiatives, activities and events.
- Support marketing initiatives, tools and materials.
- Carry out any other duties and responsibilities which may be assigned by the Executive Director and Senior Management Team from time to time.
Communications /PR Officer Job Requirements
- A Bachelor’s degree in communication or any related field.
- Post graduate training in public relations.
- Excellent oral and written communication skills.
- Excellent computer skills.Excellent interpersonal and public relations skills.
- Ability to work under pressure and with minimum supervision.
- Strong team orientation. Excellent leadership and coaching skills
- At least three (3) years’ experience in a similar position.
Method of Application
All interested applicants to please send their cvs to [email protected] .The position is opened until filled.
More Information
- Job City Nairobi
