Office Manager at Action Against Hunger 110 views2 applications


Action Against Hunger | ACF-International works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

Duty Station:     Dutse, Jigawa State
Position Overview:
The Office Manager will be responsible for ensuring that the necessary support is provided to the programs in terms of HR, Log and Admin / HR, and ICT in an effective and efficient manner as per Action Against Hunger (AAH) policies. He/she will support the Field Coordinator to ensure the safety and security of all AAH staff, locations, and assets. As determined by the Field Co, the Office Manager may need to represent AAH, its Mandate and activities to external actors and participate in humanitarian and development actors and governmental fora as appropriate. The Office Manager will ensure that AAH staff, and operations in all covered areas, apply the AAH Mandate, Charter and Code of Conduct, as well as operational and internal policies and regulations including AAH’s Risks Management Policies.

Specific Objectives:
Objective 1: Overall Management of the Support to Programs:
Facilitate the good coordination between the various departments in order to support the project objectives.
Preside over weekly support team meetings (with Log, HR and Finance staff).
Compile weekly report for support team (Log, HR and finance) and assist in drafting a consolidated Weekly report for the Base.

Objective 2: Ensure proper base Administration & Finance
Ensure all staff, especially Base Finance Officer, correctly understands and enforces AAH Finance / administration procedures and protocols.
Provide periodic sessions to clarify and enforce administration procedures and policies and act as the focal point in the Base for the roll out of any changes.
Facilitate training/capacity building of all staff on administrative processes where identified as necessary.

Objective 3: Ensure proper Human Resources management
Ensure all staff, especially the Base HR Officer and/or HR team, correctly understands and enforce AAH HR procedures and protocols.
Provide periodic sessions to clarify and enforce HR procedures and policies and act as the focal point in the base for the roll out of any changes.
Ensure that all recruitment on the base is transparent, fair, and takes place according to AAH procedures.

Objective 4: Ensure proper base Logistics
Ensure that AAH Logistics procedures are followed, in consultation with Log Coordinator and Field Coordinator at all times.

Ensure supply chain management on Base (PR, PFU dissemination, timeliness and clarity) is organized and monitored, with delegation where possible.
Ensure AAH procedures and donor guidelines for procurement and equipment/asset management are enforced, and understood by all relevant staff.

Objective 5: Give appropriate line management and support to the Support staff:
Line Management of senior Logistics, HR and Administration department staff on Base.
Identify gaps, and plan and initiate recruitment for HR, log and Finance staff.
Ensure support and daily management for all support departments including setting objectives and weekly work plans.

Objective 6: Assist the Field co to insure safety/security of AAH personnel and assets:
Assist Field Coordinator in analysis, identification, quantification and, mitigation of assessed risks through line management.
Ensure good implementation of security rules (security plan, SOP) in the base and program areas.
Contribute to the security plan, SOP writing and send incident reports to Field coordinator.

Qualifications:
Bachelor level degree in management, finance, or related field; MBA or similar higher degree a plus

Essential Skills and Experience:

  •  3+ years of experience in an INGO in positions of progressively more responsibility and scope, in one or more of the following areas: Administration, HR, Finance, Logistics.
  • Experience with donor-funded programs.
  • Proven experience in contexts with volatile security and safety issues.
  • Experience supervising others.
  • Exceptional organization and planning skills.
  • Highly developed interpersonal, communication and leadership skills, able to negotiate, influence, give effective feedback, foster teamwork, promote cohesion, bring diverse teams, staff and peer-level .colleagues into alignment around work plans and organizational objectives.
  • Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs.
  • Champion of AAH Charter values – professionalism, transparency, neutrality, access to victims, non-discrimination.

Preferred Skills and Experience:

  • Excellent drafting and written skills.
  • Previous management experience, including management of multiple teams/departments.
  • Previous AAH experience.

Applicants should submit their application by email to [email protected]
To be considered, applications must include a CV and letter of interest, and indicate the full position title and location in the email subject line, or on the application envelope. For example, “Office Manager – JIGAWA”. Also note that applications will be processed on FIRST COME FIRST SERVED basis and any application received without these specifications will not be considered.  Only shortlisted candidate will be contacted.
Qualified women and men are encouraged to apply.

More Information

  • Job City Jigawa
  • This job has expired!
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Action Against Hunger works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

Action Against Hunger saves lives while building long-term strategies for self-sufficiency:

  • Lifesaving impact in 45+ countries
  • 6,500+ field staff assisting more than 14.9 million people in 2015
  • 35+ years of expertise in contexts of conflict, disasters and food crises

Our global efforts save hundreds of thousands of lives each year, but millions of malnourished children remain in need of lifesaving treatment.

Why Our Work Matters

Deadly malnutrition claims the lives of 1 million children each year, even though it’s:

  1. PREDICTABLE: We know where and when to expect acute malnutrition
  2. PREVENTABLE: We know how to help children stay healthy
  3. TREATABLE: Therapeutic ready-to-use foods can help save millions
  4. AFFORDABLE: Just $45 can provide a child with lifesaving treatment

You can trust Action Against Hunger. Here’s why:

  • Highest four-star rating from Charity Navigator, ten years in a row
  • Listed as an “A”-rated organization by CharityWatch
  • We're accountable, meeting all 20 Better Business Bureau standards
  • Earned Guidestar's Gold Participant Seal for our commitment to transparency
  • Awarded the “Best in America” seal by the Independent Charities of America

What Others Are Saying

Don’t take it from us: here’s what others have to say of our work:

“Action Against Hunger is a NGO that is action oriented. I can truthfully say that they deliver services to those in need and are very present on the ground. They make lasting positive change in the lives of people. I worked for them in four countries and have a good understanding of how they work.”

– Holimata, Great Nonprofits Review

“Action Against Hunger is in war-torn countries that many fear to tread. They are technical people… that forgo the comforts of modern life to assist local populations and refugees at the most fundamental level in the most dangerous locales. They provide nutrition, healthcare, sanitation, and food sustainability. They train populations to be self-sufficient. Although these dedicated men and women want to eliminate the need for their services, humanity is not willing and forces them to witness the most heinous actions.”

– President Nelson Mandela, Recipient, Action Against Hunger Humanitarian Prize 2004

“As a field worker and a partner... I recommend Action Against Hunger as an effective and important organization. Through their integrated approach and expertise in nutrition, food security and water, sanitation and hygiene they are saving lives and improving them for years to come in some of the poorest parts of the planet.”

– Water Advocate, Great Nonprofits Review, Dec. 8, 2011

“Action Against Hunger—the title speaks for itself. This is a remarkable organization with a staff of energetic, enthusiastic and deeply committed people who are determined to make a difference to the lives of thousands of people. There are millions who do not have access to clean water, food, health services or education. They are condemned to a grinding life of poverty with no choices. Action Against Hunger is changing this. Their training programs are improving the quality of life and health and, above all, bringing hope to thousands in underdeveloped countries. I commend them for their outstanding work and welcome the opportunity to express my support.”

– Desmond Tutu, Archbishop Emeritus, Recipient, Action Against Hunger Humanitarian Prize 2006

“I’ve been covering humanitarian crises since the early 1990s and have often been impressed by the work of Action Against Hunger. They are among the first to respond when tragedies unfold, and they work to ensure that communities have a fighting chance to get back on their feet... The nightly news can often seem overwhelming, but it’s important to remember there are effective ways to fight hunger and overcome poverty, and along with groups like Action Against Hunger, you can become part of the solution.”

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0 USD Jigawa CF 3201 Abc road Full Time , 40 hours per week Action Against Hunger

Action Against Hunger | ACF-International works to save lives by combating hunger and diseases that threaten the lives of vulnerable communities, through nutrition, food security, water and sanitation, health and advocacy.

Duty Station:     Dutse, Jigawa State Position Overview: The Office Manager will be responsible for ensuring that the necessary support is provided to the programs in terms of HR, Log and Admin / HR, and ICT in an effective and efficient manner as per Action Against Hunger (AAH) policies. He/she will support the Field Coordinator to ensure the safety and security of all AAH staff, locations, and assets. As determined by the Field Co, the Office Manager may need to represent AAH, its Mandate and activities to external actors and participate in humanitarian and development actors and governmental fora as appropriate. The Office Manager will ensure that AAH staff, and operations in all covered areas, apply the AAH Mandate, Charter and Code of Conduct, as well as operational and internal policies and regulations including AAH’s Risks Management Policies.Specific Objectives: Objective 1: Overall Management of the Support to Programs: Facilitate the good coordination between the various departments in order to support the project objectives. Preside over weekly support team meetings (with Log, HR and Finance staff). Compile weekly report for support team (Log, HR and finance) and assist in drafting a consolidated Weekly report for the Base.Objective 2: Ensure proper base Administration & Finance Ensure all staff, especially Base Finance Officer, correctly understands and enforces AAH Finance / administration procedures and protocols. Provide periodic sessions to clarify and enforce administration procedures and policies and act as the focal point in the Base for the roll out of any changes. Facilitate training/capacity building of all staff on administrative processes where identified as necessary.Objective 3: Ensure proper Human Resources management Ensure all staff, especially the Base HR Officer and/or HR team, correctly understands and enforce AAH HR procedures and protocols. Provide periodic sessions to clarify and enforce HR procedures and policies and act as the focal point in the base for the roll out of any changes. Ensure that all recruitment on the base is transparent, fair, and takes place according to AAH procedures.Objective 4: Ensure proper base Logistics Ensure that AAH Logistics procedures are followed, in consultation with Log Coordinator and Field Coordinator at all times.Ensure supply chain management on Base (PR, PFU dissemination, timeliness and clarity) is organized and monitored, with delegation where possible. Ensure AAH procedures and donor guidelines for procurement and equipment/asset management are enforced, and understood by all relevant staff.Objective 5: Give appropriate line management and support to the Support staff: Line Management of senior Logistics, HR and Administration department staff on Base. Identify gaps, and plan and initiate recruitment for HR, log and Finance staff. Ensure support and daily management for all support departments including setting objectives and weekly work plans.Objective 6: Assist the Field co to insure safety/security of AAH personnel and assets: Assist Field Coordinator in analysis, identification, quantification and, mitigation of assessed risks through line management. Ensure good implementation of security rules (security plan, SOP) in the base and program areas. Contribute to the security plan, SOP writing and send incident reports to Field coordinator.Qualifications: Bachelor level degree in management, finance, or related field; MBA or similar higher degree a plusEssential Skills and Experience:

  •  3+ years of experience in an INGO in positions of progressively more responsibility and scope, in one or more of the following areas: Administration, HR, Finance, Logistics.
  • Experience with donor-funded programs.
  • Proven experience in contexts with volatile security and safety issues.
  • Experience supervising others.
  • Exceptional organization and planning skills.
  • Highly developed interpersonal, communication and leadership skills, able to negotiate, influence, give effective feedback, foster teamwork, promote cohesion, bring diverse teams, staff and peer-level .colleagues into alignment around work plans and organizational objectives.
  • Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs.
  • Champion of AAH Charter values – professionalism, transparency, neutrality, access to victims, non-discrimination.

Preferred Skills and Experience:

  • Excellent drafting and written skills.
  • Previous management experience, including management of multiple teams/departments.
  • Previous AAH experience.

Applicants should submit their application by email to [email protected] To be considered, applications must include a CV and letter of interest, and indicate the full position title and location in the email subject line, or on the application envelope. For example, “Office Manager - JIGAWA”. Also note that applications will be processed on FIRST COME FIRST SERVED basis and any application received without these specifications will not be considered.  Only shortlisted candidate will be contacted. Qualified women and men are encouraged to apply.

2017-01-31

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