Office Manager at KNCV Tuberculosis Foundation 80 views0 applications

KNCV Tuberculosis Foundation is an International Non-Profit organization dedicated to the fight against Tuberculosis (TB), still the second most deadly infectious disease in the world. KNCV is an international center of expertise for TB control that promotes effective, efficient, innovative and
sustainable tuberculosis control strategies in a national and international context.
Over the past century we have built up a wealth of knowledge end expertise initially by successfully controlling TB in the Netherlands. Since the 1970s, we have also shared our knowledge and expertise with the rest of the world. We operate from a central Office in the Hague in the Netherlands, a regional office in Central Asia and country offices worldwide.

Office Manager
Location: Abuja
Reports to: The Deputy Director, Operations.
Purpose of the Job

• The Office Manager is responsible for the logistics of staff including travel arrangements, organizes meetings internally and externally, ensures that the office supplies are in place.
• S/he is responsible for attending the security meetings and informing senior management on the security issues and trends.
• The Office Manager supervises the drivers and janitor based in Abuja.

Duties and Responsibilities
Meetings: 

• Organize appointments and meetings in the big hall
• Maintain calendars and schedules
• Preparing and distributing correspondence
• Compilig and present special reports
• Organizing catering services.
• Manage travel arrangements (excluding the drivers at the regional offices)
• Writing minutes of the weekly internal meetings and distributes
• Arranging presentations

Office and Utilities Administration: 

• Ordering and maintaining office equipment, supplies and furniture;
• Organizing repairs and upgrades
• Follow through on maintenance agreements and supplier contracts
• Researching vendors for pricing and delivery options

Office File Management: 

• Designing filing systems
• Ensuring filing systems are maintained and up to date
• Anticipating needed supplies
• Verifying receipt of supplies before payment is requested.

Who are we looking for?
Education: 

• A Degree in any relevant field such as Business Administration, Business Management.

Knowledge and Experience: 

• Minimum of 5 years work experience in a similar position
• Profiency in M.S Office packages
• Must be a team worker
• Strong interpersonal
• Excellent written and oral communication skills in English language

Behavioral skills: 

• The ability to organize and prioritize with eye for details
• Multi-tasking and able to meet deadlines in time
• Strong interpersonal skills
• The ability to operate in a problem solving way

What does KNCV Tuberculosis Foundation offer?

• KNCV offers you a contract according to the US fiscal year (30th September 2017) with possible extension depending on performance and available funding;
• An informal work atmosphere where initiative is appreciated;
• The salary is dependent upon education and relevant working experience;
• KNCV Tuberculosis Foundation has its own Employment Conditions Scheme.
• A highly-motivated team of experienced, self-driven colleagues;