Procurement Analyst (Codes, Standards & Procedures) 583 views6 applications


The Economic Community of West African States (ECOWAS) is a regional group of fifteen West African countries. Founded on 28 May 1975, with the signing of the Treaty of Lagos, its mission is to promote economic integration across the region.

We are recruiting to fill the position below:

Job Title: Procurement Analyst (Codes, Standards & Procedures)

Location: Abuja, Nigeria
Grade: P3 / P4
Status: Permanent
Division: Procurement
Line Supervisor: PPO Procurement
Institution: ECOWAS Commission
Directorate: Administration and General Services
Department: General Administration and Conference

Role Overview

  • Under the supervision of the Head of the procurement Division, this position has the responsibility for the management of the daily procurement activities in the division by ensuring that procurement procedures (including for Grants) conducted within the Commission are in conformity with its laws and regulations, donors’ requirements and those of other stakeholders.

Role and Responsibilities

  • Provide day-to-day active technical support and advice as related to procurement and contract management, at all stages of the procurement cycle in line with the ECOWAS Standard Procurement Procedures;
  • Maintain application of relevant Donor’s Guidelines for project related procurement of construction works, goods and services and Intellectual services;
  • Prepare Procurement and Monitoring Plans for ECOWAS Commission procurement activities;
  • Formulate strategies and design innovative solutions if necessary to resolve issues/conflicts related to the implementation of the Procurement Procedures;
  • Support in the preparation and finalization of a variety of procurement-related documents (Standard biding documents, Standard evaluation reports, standard contracts, Standard Procurement reports Templates);
  • Support in the finalization of the revised Procurement Manual and the preparation of the Grant Manual;
  • Monitor progress of contracts implementation to ensure that it abides by the stipulated standards procedures and planned procurement timetable;
  • Identify any delays/issues relating to the implementation of the Procurement Procedures within the Institutions;
  • Take care of any other official mission assigned to him by his Superiors.

Academic Qualifications and Experience

  • Bachelor’s degree (or equivalent) in Business Administration, Public Administration, Commerce, Supply Chain, Law or a related field from a recognized university;
  • 5 years of progressively responsible experience in Procurement and /or Supply chain Management for a Public Institution, International Organization, NGO or Multilateral Aid Agencies;
  • Knowledge of procurement policies, processes and procedures of Development Partners such as World Bank, African Development Bank, European Union;
  • Knowledge of an Enterprise Resource Planning system or other procurement related management system;
  •  Relevant training in Procurement or Supply chain Management will be an advantage.

ECOWAS Key Competencies

  • Ability to persuade / influence others to consider a certain point of view, adopt a new idea or implement new methods and practices;
  • Ability to lead a team of trainees / junior staff and instill a spirit of teamwork to engage employees and achieve a well-defined set of activities;
  • Ability to respect chain of command in an appropriate manner;
  • Ability to resolve challenges that occur with minimal direction and/or to recommend and explain solutions or alternatives for approval;
  • Ability to utilize the  Code of Ethics to manage self, others, information and resources;
  • Ability to mentor others and create feedback loops with supervisors, colleagues and the subordinates to build strong working relationships and improve performance.
  • Contribute to maintaining organizational unit’s performance goals and standards.
  • Interpersonal skills with ability to keep a client informed of progress or setbacks in projects of relevance to timeline, quality and quantity;
  • Ability to establish and sustain professional credibility with clients/stakeholders in a manner that anticipates their need, mitigates issues and that carefully balances professional obligations with the need to be sensitive and responsive to their needs;
  • Ability to counsel, advise, consult and guide others on matters pertaining to assigned client service responsibilities and established  client service standards;
  • Demonstrate respect for cultural differences, fairness and ability to relate well with people from varied backgrounds, nationality, gender, ethnicity, race and religion;
  • Understanding of diverse cultural views especially within West Africa, with sensitivity to group differences; ability to challenge bias and to practice tolerance and empathy;
  • Ability to listen actively, consider people’s concerns and apply  judgement, tact and diplomacy;
  • Ability to work in a diverse and inclusive interactive environment that benefits from diverse strengths;
  • Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
  • Ability to encourage, empower, and advocate for people in an unbias and transparent manner.
  • Knowledge of ECOWAS institutions, sectors, programmes and policies;
  • Knowledge of rules and procedures of ECOWAS associated assigned responsibilities and ability to explain these clearly to others;
  • Ability to study data/information from a variety of sources, identify anomalies, trends and issues, present findings, and make  recommendations;
  • Ability to break down problems or processes into key parts to identify and solve gaps in service, quality assurance, compliance and performance targets;
  • Ability to convey information clearly and concisely in a succinct and organized manner through both writing and verbal means, ;
  • Exhibit interpersonal skills, make presentations, express opinions and debate ideas with others in a constructive manner;
  • Proficiency in  information communication technologies(ICT);
  • Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
  • Ability to develop,  implement an individual action plan for achieving specific work  goals;
  • Identify ,organize and monitor tasks throughout to facilitate execution;
  • Ability to contribute and / or lead on projects as per accepted project management standards and techniques, to co-ordinate contributions by others  to set and meet deadlines;
  • Ability to organize work, set priorities, and work within timelines, giving attention to details, stakeholders, indicators and risks;

Age Limit:

  • Be below 50 years old. This provision does not apply to internal candidates.

Annual Salary

  • UA49,106.81, USD77,480.72 (P3)
  • UA56,591.37, USD89,289.87 (P4)

Application Closing Date
22nd April, 2020.

How to Apply
Interested and qualified candidates should download the Application Form below, fill it out correctly; attach a Curriculum Vitae (CV) and a Motivation Letter and send to: [email protected] using the “Job title” as subject of the email.

Click here to download Application Form (Ms Word)

Click here for more Information

More Information

  • Job City Abuja, Nigeria
  • This job has expired!
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Before the creation of ECOWAS, the collective territory known as West Africa, from a regional point of view, was made up of an aggregation of states that had emerged from different colonial experiences and administrations which largely defined the boundaries of the 15 states domiciled in the area.

 Even though member states of the community, today make use of three different imported official languages (English, French and Portuguese), there are well over a thousand existing local languages including cross-border native tongues such as Ewe, Fulfulde, Hausa, Mandingo, Wolof, Yoruba, Ibo, Ga, etc. that constitute its over 300 million people tucked in a vast land of about 5.1 million square kilometres.

 Prior to colonialism, the area played host to many proud empires and kingdoms that spanned centuries some of which included Ghana, Mali Songhai, Wolof, Oyo, Benin and Kanem Bornu.

 The region’s cultural, linguistic and ecological diversity presents both opportunities and challenges for the integration process. The longing to combine forces politically and economically has always been recognised as a step forward in the desire to engender co-prosperity in the area.

 In this regard, the first effort at integration dates back to 1945 with the creation of CFA franc that brought the francophone countries of the region into a single currency union. Then in 1964, Liberian president William Tubman proposed an economic union for West Africa leading to an agreement which was signed in 1965 by the four states of Cote d’Ivore, Guinea, Liberia and Sierra Leone.

 However, nothing concrete emanated from these until 1972 when Nigerian head of state Gen Yakubu Gowon and his Togolese counterpart Gnassingbe Eyadema toured the region in support of the integration Idea. Thanks to the drafts that emanated from their efforts as they formed the basis for the emergence of the treaty of Lagos in 1975 which birthed ECOWAS. The treaty of Lagos was initially limited to economic policies but emerging political events led to its revision and therewith the expansion of scope and powers in 1993.

 ECOWAS is meant to foster interstate economic and political cooperation. History is on its side in this regard. Dating back to pre-colonial times, West Africans have been among the world’s most mobile populations although much of the migration had been intra-regional. About 7.5 million West African migrants (3 percent of the regional population) are living in ECOWAS countries other than their own. The 1.2 million other migrants are dispersed mainly in North America and Europe. Estimated at about 149 million in 2013, women constitute over 50 percent of the region’s population. The cross-border migration of women as traders and business persons places them as potential champions for promoting integration, even though this is a reality that is yet to be fully exploited.

 Over the last few years, West Africa’s population witnessed strong growth, increasing from 70 million to nearly 300 million inhabitants between 1950 and 2010. By the end of 2014, it represents nearly 40% of the population of sub-Saharan Africa. According to the projections of the United Nations, the population of West Africa should reach between 550 and 600 million by 2050. It is the youngest region of the world. Also, with about 5 percent of the world’s population, with an area covering over 40 percent of sub-Saharan Africa, West Africa is the most densely populated on the continent.

 The diverse socio-cultural dimension of development should be a necessary building block for establishing peace and security in the region. Drawing strength from its past, leaders of the community have been making sacrifices to keep the shape of the political structure of the region. In 1976, Cape Verde, one of the two Lusophone countries in the region joined ECOWAS, and in December 2000 Mauritania withdrew its membership, having a

At all times, ECOWAS chief executive officers presiding either as Executive Secretaries or Presidents, deferred to the supreme organ of the community-the Authority of the Heads of State of Government for guidance. This body is usually headed by a Chairman. There have been 28 such Chairmen between 1978 to 2015.

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0 USD Abuja, Nigeria CF 3201 Abc road Fixed Term , 40 hours per week Economic Community of West African States (ECOWAS)

The Economic Community of West African States (ECOWAS) is a regional group of fifteen West African countries. Founded on 28 May 1975, with the signing of the Treaty of Lagos, its mission is to promote economic integration across the region.

We are recruiting to fill the position below:

Job Title: Procurement Analyst (Codes, Standards & Procedures)

Location: Abuja, Nigeria Grade: P3 / P4 Status: Permanent Division: Procurement Line Supervisor: PPO Procurement Institution: ECOWAS Commission Directorate: Administration and General Services Department: General Administration and Conference

Role Overview

  • Under the supervision of the Head of the procurement Division, this position has the responsibility for the management of the daily procurement activities in the division by ensuring that procurement procedures (including for Grants) conducted within the Commission are in conformity with its laws and regulations, donors’ requirements and those of other stakeholders.

Role and Responsibilities

  • Provide day-to-day active technical support and advice as related to procurement and contract management, at all stages of the procurement cycle in line with the ECOWAS Standard Procurement Procedures;
  • Maintain application of relevant Donor’s Guidelines for project related procurement of construction works, goods and services and Intellectual services;
  • Prepare Procurement and Monitoring Plans for ECOWAS Commission procurement activities;
  • Formulate strategies and design innovative solutions if necessary to resolve issues/conflicts related to the implementation of the Procurement Procedures;
  • Support in the preparation and finalization of a variety of procurement-related documents (Standard biding documents, Standard evaluation reports, standard contracts, Standard Procurement reports Templates);
  • Support in the finalization of the revised Procurement Manual and the preparation of the Grant Manual;
  • Monitor progress of contracts implementation to ensure that it abides by the stipulated standards procedures and planned procurement timetable;
  • Identify any delays/issues relating to the implementation of the Procurement Procedures within the Institutions;
  • Take care of any other official mission assigned to him by his Superiors.

Academic Qualifications and Experience

  • Bachelor’s degree (or equivalent) in Business Administration, Public Administration, Commerce, Supply Chain, Law or a related field from a recognized university;
  • 5 years of progressively responsible experience in Procurement and /or Supply chain Management for a Public Institution, International Organization, NGO or Multilateral Aid Agencies;
  • Knowledge of procurement policies, processes and procedures of Development Partners such as World Bank, African Development Bank, European Union;
  • Knowledge of an Enterprise Resource Planning system or other procurement related management system;
  •  Relevant training in Procurement or Supply chain Management will be an advantage.

ECOWAS Key Competencies

  • Ability to persuade / influence others to consider a certain point of view, adopt a new idea or implement new methods and practices;
  • Ability to lead a team of trainees / junior staff and instill a spirit of teamwork to engage employees and achieve a well-defined set of activities;
  • Ability to respect chain of command in an appropriate manner;
  • Ability to resolve challenges that occur with minimal direction and/or to recommend and explain solutions or alternatives for approval;
  • Ability to utilize the  Code of Ethics to manage self, others, information and resources;
  • Ability to mentor others and create feedback loops with supervisors, colleagues and the subordinates to build strong working relationships and improve performance.
  • Contribute to maintaining organizational unit’s performance goals and standards.
  • Interpersonal skills with ability to keep a client informed of progress or setbacks in projects of relevance to timeline, quality and quantity;
  • Ability to establish and sustain professional credibility with clients/stakeholders in a manner that anticipates their need, mitigates issues and that carefully balances professional obligations with the need to be sensitive and responsive to their needs;
  • Ability to counsel, advise, consult and guide others on matters pertaining to assigned client service responsibilities and established  client service standards;
  • Demonstrate respect for cultural differences, fairness and ability to relate well with people from varied backgrounds, nationality, gender, ethnicity, race and religion;
  • Understanding of diverse cultural views especially within West Africa, with sensitivity to group differences; ability to challenge bias and to practice tolerance and empathy;
  • Ability to listen actively, consider people’s concerns and apply  judgement, tact and diplomacy;
  • Ability to work in a diverse and inclusive interactive environment that benefits from diverse strengths;
  • Ability and responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
  • Ability to encourage, empower, and advocate for people in an unbias and transparent manner.
  • Knowledge of ECOWAS institutions, sectors, programmes and policies;
  • Knowledge of rules and procedures of ECOWAS associated assigned responsibilities and ability to explain these clearly to others;
  • Ability to study data/information from a variety of sources, identify anomalies, trends and issues, present findings, and make  recommendations;
  • Ability to break down problems or processes into key parts to identify and solve gaps in service, quality assurance, compliance and performance targets;
  • Ability to convey information clearly and concisely in a succinct and organized manner through both writing and verbal means, ;
  • Exhibit interpersonal skills, make presentations, express opinions and debate ideas with others in a constructive manner;
  • Proficiency in  information communication technologies(ICT);
  • Fluency in oral and written expressions in one of the ECOWAS official languages of the Community (English, French & Portuguese). Knowledge of an additional one will be an added advantage.
  • Ability to develop,  implement an individual action plan for achieving specific work  goals;
  • Identify ,organize and monitor tasks throughout to facilitate execution;
  • Ability to contribute and / or lead on projects as per accepted project management standards and techniques, to co-ordinate contributions by others  to set and meet deadlines;
  • Ability to organize work, set priorities, and work within timelines, giving attention to details, stakeholders, indicators and risks;

Age Limit:

  • Be below 50 years old. This provision does not apply to internal candidates.

Annual Salary

  • UA49,106.81, USD77,480.72 (P3)
  • UA56,591.37, USD89,289.87 (P4)

Application Closing Date 22nd April, 2020.

How to Apply Interested and qualified candidates should download the Application Form below, fill it out correctly; attach a Curriculum Vitae (CV) and a Motivation Letter and send to: [email protected] using the "Job title" as subject of the email.Click here to download Application Form (Ms Word)Click here for more Information

2020-04-22

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