Overview:
Program Assistant needed to manage day-to-day office operations for an upcoming UNITAID project to expand access to preventive chemotherapy for pregnant women in Nigeria. This project aims to scale up an innovative, community-based approach to expand coverage of intermittent preventive treatment in pregnancy (IPTp), with quality assured sulfadoxine-pyrimithimine (SP), for pregnant women. The Program Assistant will organize schedules and provide key logistical support for project team members’ travel to project sites. S/he will facilitate distribution of project materials to project sites.
This position is contingent upon award from UNITAID. Nigerian nationals are strongly encouraged to apply.
Responsibilities:
- Manage day-to-day operations of project office in Nigeria.
- Organize schedules for project site visits.
- Arrange travel/hotel reservations and track related travel expenses.
- Provide administrative support to operation of project activities.
- Work within established Jhpiego systems and in accordance with local regulations.
- Draft correspondence to UNITAID, NGOs, MOH and other agencies as requested.
- Coordinate the procurement of office supplies, organize proper storage, maintain stock reports and monitor usage.
- Organize transport and distribution of project materials to project sites and maintain accurate stock reports.
- Report issues to the Malaria Technical Officer and troubleshoot as needed.
- Schedule and coordinate internal and external meetings, including invitations, meeting space, logistics, and refreshments. Coordinate technological needs with IT Officer. Draft meeting notes and share with meeting participants.
- Maintain files and support the dissemination of project information among the project team.
- Schedule and support project visitors, including travel, visas, logistics, office space and meetings.
- Assist with drafting, editing and proofreading of technical materials and program reports, including progress reports, activity charts, and annual reports as requested.
- Work collaboratively with project and headquarters finance staff to prepare and track the progress of project and activity budgets.
- Ensure compliance with UNITAID operational policies and regulations.
- Work collaboratively with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently.
- Other duties as assigned
Required Qualifications:
- Bachelors’ Degree in international public health, business administration or related field or equivalent experienc
- Experience in coordinating international donor financed projects
- Familiarity with international donor policies and administrative procedures
- 5+ years’ of experience in administrative support of international health projects
- Ability to track expenses, keep accurate financial records and work within donor budgets.
- Proficiency in writing and editing letters, reports, and documents
- Strong decision making and results oriented approach
- Ability to interact skillfully and diplomatically with numerous counterparts such as networks of senior level international health professionals, donors, universities and other partners
- Familiarity with Nigeria government regulations including immigration, importation, and customs.
- Experience and understanding of malaria prevention, care and treatment
- Ability to work in a complex environment with multiple projects/tasks, short deadlines, competing deadlines and intense pressure to perform
- Appreciation for socio-cultural differences in countries, preferably having lived and worked in one or more low resource settings
- Ability to develop productive working relationships with counterparts in other agencies and organizations worldwide
- Ability to work effectively with diverse international teams
- Proficiency in word processing and Microsoft Office
- Fluent in written in English preferred
- Excellent facilitation, oral and written communications skills
- Ability to travel nationally
Jhpiego offers competitive salaries and a comprehensive employee benefits package including: medical and dental plans; paid vacation, holidays and sick leave; personal accident insurance; 403(b) retirement plan; life and disability insurance; travel insurance; education assistance plan and more.
Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.
More Information
- Job City Nigeria