Program Assistant,Mozambique at Jhpiego, April 2024

Program Assistant needed to manage day-to-day office operations for an upcoming UNITAID project to expand access to preventive chemotherapy for pregnant women in Mozambique. This project aims to scale up an innovative, community-based approach to expand coverage of intermittent preventive treatment in pregnancy (IPTp), with quality assured sulfadoxine-pyrimithimine (SP), for pregnant women. The Program Assistant will organize schedules and provide key logistical support for project team members’ travel to project sites. S/he will facilitate distribution of project materials to project sites.

This position is contingent upon award from UNITAID. Mozambique nationals are strongly encouraged to apply.

Ou Assistente de Programa é necessitado para gerenciar as operações diárias para um futuro projeto UNITAID para expandir o acesso à quimioterapia preventiva para gestantes em Moçambique. Este projeto visa escalar até uma abordagem inovadora, baseada na Comunidade para expandir a cobertura do tratamento intermitente preventivo na gravidez (IPTp), com qualidade assegurada sulfadoxine-pyrimithimine (SP), para mulheres grávidas. O assistente do programa organizara horários e fornecera apoio logístico chave para viagens dos membros da equipe de projeto para sites de projeto. Ele ou ela facilitara distribuição de materiais do projeto para sites projeto.

Esta posição está subordinada pela concessão da UNITAID. Nacionais do Moçambique são fortemente encorajados a aplicar.

Responsibilities:

Manage day-to-day operations of project office in Mozambique.
Organize schedules for project site visits.
Arrange travel/hotel reservations and track related travel expenses.
Provide administrative support to operation of project activities.
Work within established Jhpiego systems and in accordance with local regulations.
Draft correspondence to UNITAID, NGOs, MOH and other agencies as requested.
Coordinate the procurement of office supplies, organize proper storage, maintain stock reports and monitor usage.
Organize transport and distribution of project materials to project sites and maintain accurate stock reports.
Report issues to the Malaria Technical Officer and troubleshoot as needed.
Schedule and coordinate internal and external meetings, including invitations, meeting space, logistics, and refreshments. Coordinate technological needs with IT Officer. Draft meeting notes and share with meeting participants.
Maintain files and support the dissemination of project information among the project team.
Schedule and support project visitors, including travel, visas, logistics, office space and meetings.
Assist with drafting, editing and proofreading of technical materials and program reports, including progress reports, activity charts, and annual reports as requested.
Work collaboratively with project and headquarters finance staff to prepare and track the progress of project and activity budgets.
Ensure compliance with UNITAID operational policies and regulations.
Work collaboratively with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently.
Other duties as assigned

Gerenciar as operações diárias de escritório de projetos em Moçambique.
Organizar horários para visitas do projeto.
Organizar viagens/reservas e controlar as despesas relacionadas de viagem.
Fornecer apoio administrativo ao funcionamento das atividades do projeto.
Trabalhar dentro de sistemas de Jhpiego estabelecidos e em conformidade com os regulamentos locais.
Escrever correspondência para UNITAID, ONGs, Ministério da saúde e outras agências conforme solicitado.
Coordenar a aquisição de materiais de escritório, organizar o armazenamento adequado, manter relatórios de estoque e monitorar o uso.
Organizar o transporte e distribuição de materiais do projeto para sites de projeto e manter relatórios exatos de estoque.
Reportar problemas ao técnico responsável pela malária e solucionar problemas conforme necessárias.
Agendar e coordenar reuniões internas e externas, incluindo convites, espaço de reunião, logística e refrescos. Coordenar as necessidades tecnológicas com IT oficial. Escrever anotações de reunião e compartilhar com os participantes da reunião.
Manter arquivos e apoiar a difusão de informações sobre o projeto entre a equipe de projeto.
Agendar e apoiar os visitantes do projeto, incluindo viagens, vistos, logística, escritórios e reuniões.
Ajudar com a elaboração, edição e revisão de materiais técnicos e programar relatórios, incluindo relatórios de progresso, atividade gráficos e relatórios anuais, conforme solicitado.
Trabalhar colaborativamente com projeto e sede pessoal de Finanças para preparar e acompanhar o andamento do projeto e atividade de orçamentos.
Garantir a conformidade com regulamentos e políticas operacionais UNITAID.
Trabalhar colaborativamente com outros membros da equipe de projeto para garantir planejamento necessário para o projeto, função de atividades de disponibilidade e de gerenciamento de recurso lisamente e eficientemente.
Outras funções quando sejam atribuídas.

Required Qualifications:

Manage day-to-day operations of project office in Mozambique.
Organize schedules for project site visits.
Arrange travel/hotel reservations and track related travel expenses.
Provide administrative support to operation of project activities.
Work within established Jhpiego systems and in accordance with local regulations.
Draft correspondence to UNITAID, NGOs, MOH and other agencies as requested.
Coordinate the procurement of office supplies, organize proper storage, maintain stock reports and monitor usage.
Organize transport and distribution of project materials to project sites and maintain accurate stock reports.
Report issues to the Malaria Technical Officer and troubleshoot as needed.
Schedule and coordinate internal and external meetings, including invitations, meeting space, logistics, and refreshments. Coordinate technological needs with IT Officer. Draft meeting notes and share with meeting participants.
Maintain files and support the dissemination of project information among the project team.
Schedule and support project visitors, including travel, visas, logistics, office space and meetings.
Assist with drafting, editing and proofreading of technical materials and program reports, including progress reports, activity charts, and annual reports as requested.
Work collaboratively with project and headquarters finance staff to prepare and track the progress of project and activity budgets.
Ensure compliance with UNITAID operational policies and regulations.
Work collaboratively with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently.
Other duties as assigned

Licenciatura em saúde pública internacional, administração de empresas ou áreas afins, ou experiência equivalente.
Experiência em coordenação de doadores internacionais de projetos financiados.
Familiaridade com doadores internacionais, políticas e procedimentos administrativos.
5+ anos de experiência em suporte administrativo de projetos internacionais de saúde
Capacidade de controlar as despesas, manter registros financeiros precisos e trabalhar dentro dos orçamentos de doador.
Proficiência na escrita e edição de cartas, relatórios e documentos.
Ter tomada de decisões fortes e resultados orientados a abordagem.
Capacidade de interagir diplomaticamente com contrapartes numerosos tais como redes de profissionais de saúde internacional de nível sênior, doadores, universidades e outros parceiros.
Familiaridade com regulamentos do governo do Moçambique incluindo imigração, alfândega e importação.
Experiência e compreensão do tratamento, cuidados e prevenção de malária.
Capacidade de trabalhar em um ambiente complexo com vários projetos/tarefas, prazos curtos, prazos concorrentes e intensa pressão para executar.
Apreço pelas diferenças socioculturais de países, de preferência tendo vivido e trabalhado em uma ou mais definições de recursos baixos.
Capacidade de estabelecer relações produtivas com contrapartes em outras agências e organizações em todo o mundo.
Capacidade de trabalhar eficazmente com diversas equipes internacionais.
Proficiência em processamento de texto e Microsoft Office.
Fluente em língua portuguesa escrita e falada; Fluência em inglês preferida.
Facilitação de excelentes habilidades de comunicação orais e escritas.
Capacidade de viajar nacionalmente.

Jhpiego offers competitive salaries and a comprehensive employee benefits package including: medical and dental plans; paid vacation, holidays and sick leave; personal accident insurance; 403(b) retirement plan; life and disability insurance; travel insurance; education assistance plan and more.

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

More Information

Job City Mozambique

Jhpiego

Our History

Responding to the Changing Needs of Women and Families Worldwide

Since its founding in 1974, Jhpiego has been innovating to save the lives of women and families worldwide. From the first day, Jhpiego has been asking the question: How can we make lifesaving services available and accessible to the people who need them—all over the world?

Dr. Theodore M. King, an early innovator and champion for women’s health, was the moving force behind the founding of Jhpiego, an affiliate of Johns Hopkins University. In the early 1970s, King recognized the need to make physicians, nurses and administrators from developing countries aware of reproductive health breakthroughs, such as laparoscopy (a procedure used to inspect internal reproductive organs for infertility or to provide contraception by closing off the fallopian tubes) and modern contraceptives. Originally known as the Johns Hopkins Program for International Education in Gynecology and Obstetrics, the organization was funded through the United States Agency for International Development (USAID). Under King’s leadership, as a founder, trustee and later president of Jhpiego for 14 years, the organization conducted a steady stream of programs throughout the developing world.

How Did We Get from There to Here?

Early on, Jhpiego established itself as a leader in reproductive health training. Beginning in 1974, Jhpiego held training sessions on family planning/reproductive health for doctors and nurses in the USA In 1979, Jhpiego started its first in-country training programs in Tunisia, Brazil, Kenya, Nigeria, Thailand and the Philippines. From 1987 through 2004, Jhpiego conducted three global Training in Reproductive Health Projects, funded by USAID. Beginning in 1993, Jhpiego published learning materials on long-acting family planning methods.

Over the years—to respond more effectively to the needs of individual countries—Jhpiego became increasingly field-based and established its first field office in Kenya in 1993. Today, Jhpiego has field offices in more than 30 countries worldwide. Similarly, Jhpiego’s programming areas have expanded to meet changing needs in the field. In addition to family planning and reproductive health, Jhpiego now has expertise in maternal and child health, infection prevention and control, HIV/AIDS and infectious diseases.

Jhpiego’s work has also expanded to address reproductive health policy and guidelines and to support health systems strengthening. For example, in 1996 in Brazil, Jhpiego launched a performance and quality improvement approach, now known as Standards-Based Management and Recognition (SBM-R), which has since been implemented in 30 countries. SBM-R empowers health workers and facilities to improve the performance and quality of their services by providing them with the tools and methods they need to make decisions, solve problems and innovate at the local level.

Innovations in Training Methods and Technologies

In 1986, Jhpiego pioneered a competency-based training (CBT) approach that emphasizes learning by doing. CBT focuses on how the participant performs and promotes the trainer’s ability to encourage learning. Jhpiego also introduced the use of anatomic models for “humanistic training.” To minimize risk to clients, learners first practice on models until they achieve competency. In 1995, a clinical training skills manual—the cornerstone of Jhpiego’s training approach—was published. Using a systematic “training of trainers” approach, Jhpiego has created a global network of qualified physician, nurse and midwife trainers.

As early as 1984, Jhpiego collaborated with the University of the West Indies to deliver reproductive health courses, via satellite, to six islands in the Caribbean. In 1987, Jhpiego sponsored a global meeting on reproductive health education and technology with the World Health Organization (WHO) and introduced computer-assisted instruction to simulate clinical situations in several of its US-based courses. In 1995, ReproLine, an online source for reproductive health information, was launched. Today, Jhpiego continues to explore new learning technologies: mobile phones in Afghanistan, a computer-based learning management system in Ethiopia, computer-based training in Ghana, a distance learning program in Zambia.

Practical Solutions for Low-Resource Settings

Since the 1992 publication of its international reference standard Infection Prevention for Family Planning Service Programs, Jhpiego has been at the forefront in promoting evidence-based practices that can protect health care professionals, staff and clients from potentially life-threatening infections. To this end, Jhpiego has tested and introduced practical, low-cost infection prevention procedures that can be implemented effectively in settings with limited resources.

In developing countries, cervical cancer remains the leading cause of cancer deaths among women. In 1995, Jhpiego began research with the University of Zimbabwe to find a low-cost alternative to the Pap test that could make cervical cancer prevention a reality in low-resource settings. Based on the results of this research, Jhpiego helped form the Alliance for Cervical Cancer Prevention in 1999 and received funding from the Bill & Melinda Gates Foundation to expand its cervical cancer program. Since that time, Jhpiego has developed and piloted the single visit approach in which women are screened and treated during the same visit.

In 1995, Jhpiego began addressing HIV/AIDS and its integration with family planning services. Six years later, Jhpiego began work in HIV voluntary counseling and testing with a USAID-funded project in Jamaica. In 2002, Jhpiego received its first funding from the U.S. Centers for Disease Control and Prevention (CDC) for work in HIV/AIDS and, the following year, developed a global learning package on prevention of mother-to-child transmission of HIV—with CDC, WHO and university partners—to enable global scale-up. Also in 2003, Jhpiego began work on male circumcision for HIV prevention in Zambia. In 2008, Jhpiego developed a global learning package on male circumcision for HIV prevention with WHO and UNAIDS.

More jobs from Jhpiego

Infection Prevention and Control Temporary Staff

0 USD Mozambique CF 3201 Abc road Full Time , 40 hours per week Jhpiego

This position is contingent upon award from UNITAID. Mozambique nationals are strongly encouraged to apply.

Esta posição está subordinada pela concessão da UNITAID. Nacionais do Moçambique são fortemente encorajados a aplicar.

Responsibilities:

Manage day-to-day operations of project office in Mozambique.
Organize schedules for project site visits.
Arrange travel/hotel reservations and track related travel expenses.
Provide administrative support to operation of project activities.
Work within established Jhpiego systems and in accordance with local regulations.
Draft correspondence to UNITAID, NGOs, MOH and other agencies as requested.
Coordinate the procurement of office supplies, organize proper storage, maintain stock reports and monitor usage.
Organize transport and distribution of project materials to project sites and maintain accurate stock reports.
Report issues to the Malaria Technical Officer and troubleshoot as needed.
Schedule and coordinate internal and external meetings, including invitations, meeting space, logistics, and refreshments. Coordinate technological needs with IT Officer. Draft meeting notes and share with meeting participants.
Maintain files and support the dissemination of project information among the project team.
Schedule and support project visitors, including travel, visas, logistics, office space and meetings.
Assist with drafting, editing and proofreading of technical materials and program reports, including progress reports, activity charts, and annual reports as requested.
Work collaboratively with project and headquarters finance staff to prepare and track the progress of project and activity budgets.
Ensure compliance with UNITAID operational policies and regulations.
Work collaboratively with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently.
Other duties as assigned

Gerenciar as operações diárias de escritório de projetos em Moçambique.
Organizar horários para visitas do projeto.
Organizar viagens/reservas e controlar as despesas relacionadas de viagem.
Fornecer apoio administrativo ao funcionamento das atividades do projeto.
Trabalhar dentro de sistemas de Jhpiego estabelecidos e em conformidade com os regulamentos locais.
Escrever correspondência para UNITAID, ONGs, Ministério da saúde e outras agências conforme solicitado.
Coordenar a aquisição de materiais de escritório, organizar o armazenamento adequado, manter relatórios de estoque e monitorar o uso.
Organizar o transporte e distribuição de materiais do projeto para sites de projeto e manter relatórios exatos de estoque.
Reportar problemas ao técnico responsável pela malária e solucionar problemas conforme necessárias.
Agendar e coordenar reuniões internas e externas, incluindo convites, espaço de reunião, logística e refrescos. Coordenar as necessidades tecnológicas com IT oficial. Escrever anotações de reunião e compartilhar com os participantes da reunião.
Manter arquivos e apoiar a difusão de informações sobre o projeto entre a equipe de projeto.
Agendar e apoiar os visitantes do projeto, incluindo viagens, vistos, logística, escritórios e reuniões.
Ajudar com a elaboração, edição e revisão de materiais técnicos e programar relatórios, incluindo relatórios de progresso, atividade gráficos e relatórios anuais, conforme solicitado.
Trabalhar colaborativamente com projeto e sede pessoal de Finanças para preparar e acompanhar o andamento do projeto e atividade de orçamentos.
Garantir a conformidade com regulamentos e políticas operacionais UNITAID.
Trabalhar colaborativamente com outros membros da equipe de projeto para garantir planejamento necessário para o projeto, função de atividades de disponibilidade e de gerenciamento de recurso lisamente e eficientemente.
Outras funções quando sejam atribuídas.

Required Qualifications:

Manage day-to-day operations of project office in Mozambique.
Organize schedules for project site visits.
Arrange travel/hotel reservations and track related travel expenses.
Provide administrative support to operation of project activities.
Work within established Jhpiego systems and in accordance with local regulations.
Draft correspondence to UNITAID, NGOs, MOH and other agencies as requested.
Coordinate the procurement of office supplies, organize proper storage, maintain stock reports and monitor usage.
Organize transport and distribution of project materials to project sites and maintain accurate stock reports.
Report issues to the Malaria Technical Officer and troubleshoot as needed.
Schedule and coordinate internal and external meetings, including invitations, meeting space, logistics, and refreshments. Coordinate technological needs with IT Officer. Draft meeting notes and share with meeting participants.
Maintain files and support the dissemination of project information among the project team.
Schedule and support project visitors, including travel, visas, logistics, office space and meetings.
Assist with drafting, editing and proofreading of technical materials and program reports, including progress reports, activity charts, and annual reports as requested.
Work collaboratively with project and headquarters finance staff to prepare and track the progress of project and activity budgets.
Ensure compliance with UNITAID operational policies and regulations.
Work collaboratively with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently.
Other duties as assigned

Licenciatura em saúde pública internacional, administração de empresas ou áreas afins, ou experiência equivalente.
Experiência em coordenação de doadores internacionais de projetos financiados.
Familiaridade com doadores internacionais, políticas e procedimentos administrativos.
5+ anos de experiência em suporte administrativo de projetos internacionais de saúde
Capacidade de controlar as despesas, manter registros financeiros precisos e trabalhar dentro dos orçamentos de doador.
Proficiência na escrita e edição de cartas, relatórios e documentos.
Ter tomada de decisões fortes e resultados orientados a abordagem.
Capacidade de interagir diplomaticamente com contrapartes numerosos tais como redes de profissionais de saúde internacional de nível sênior, doadores, universidades e outros parceiros.
Familiaridade com regulamentos do governo do Moçambique incluindo imigração, alfândega e importação.
Experiência e compreensão do tratamento, cuidados e prevenção de malária.
Capacidade de trabalhar em um ambiente complexo com vários projetos/tarefas, prazos curtos, prazos concorrentes e intensa pressão para executar.
Apreço pelas diferenças socioculturais de países, de preferência tendo vivido e trabalhado em uma ou mais definições de recursos baixos.
Capacidade de estabelecer relações produtivas com contrapartes em outras agências e organizações em todo o mundo.
Capacidade de trabalhar eficazmente com diversas equipes internacionais.
Proficiência em processamento de texto e Microsoft Office.
Fluente em língua portuguesa escrita e falada; Fluência em inglês preferida.
Facilitação de excelentes habilidades de comunicação orais e escritas.
Capacidade de viajar nacionalmente.

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Program Assistant,Mozambique at Jhpiego 45 views0 applications

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