Special Notice
This position is funded for an initial period of one year and may be subject to extension. Appointment against this post is on a local basis. External candidates will be considered only when no suitable candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. 1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. 2. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira ‘Need Help?’ link.
Organizational Setting and Reporting
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. The Regional Office for Africa (ROA) helps to implement UNEP’s Regional programs in Africa by initiating, coordinating and catalyzing regional and sub-regional cooperation and action in response to environmental, challenges, opportunities and emergencies. This position is located in the UNEP’s Regional Office for Africa at the Nairobi Duty Station. Under the direct supervision of the Director, ROA, the incumbent will perform the following duties;
Responsibilities
1.Assist in the administration of the Secretariat
- provide support to multiple and diverse activities and work processes; support in presentations to governments; intergovernmental bodies and other meetings;
- Organize official meetings, receptions, service major meetings, workshops and liaise with host country for the preparation;
- Handle a wide range of administrative duties/processes travel arrangements, visa applications, equipment and conference room bookings;
- Review travel claims and supporting documentation for completeness, accuracy and validity;
- Ensure preliminary logistic arrangements are made for the efficient conduct of meetings/conferences;
- Supervise staff assigned to meeting room; Compile and analyze basic data;
- Programme Support
- Provide assistance in planning and implementation of activities relating to climate change, ecosystem management and environmental governance;
- Support the programme officers in implementing activities aimed at strengthening partnerships with government and expert institutions for carrying out specific activities related to the implementation of the UNEP work programme:
- support the programme in coordinating the development, publishing and launch of other technical reports including establishing contracts with partner centres to help carry out the work.
- Assist in the monitoring and evaluation of programmes/projects;
- categorize, update, track and analyze data related to programmes/projects,
- General Office Administration
- Implement administrative procedures and systems;
- Support the quality control function for outgoing documents; proofread and edit texts;
- Manage emails coming through the section;
- Manage, update and further develop internal databases; Provide support to the President of African Ministerial Conference on Environment (AMCEN) and other dignitaries during meetings and liaise with him/her on finalization of draft correspondence for signature;
- Prepare, maintain and update files and internal databases;
- Archive documentation;
- Classify reports and forward them to be uploaded to the website;
- Manage the section appointments;
- Make arrangement for section meetings, take and distribute meeting minutes;
- participate actively in the meetings and flag issues of concern;
- Set up teleconferences with partners and other offices.
- Perform any other duties as may be assigned.
Competencies
- Professionalism: Good understanding of the functions and organization of the Office. Good knowledge of administrative policies, processes and procedures, in particular, those related to programme management. Ability to identify and resolve a wide range of issues/problems; ability to work under pressure, ability to extract, interpret, analyse and format data; ability to research and gather information from a wide variety of standard and non-standard sources; demonstrated ability to apply good judgement in the context of assignments given.
- Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.
- Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions; Uses time efficiently;
Education
Completion of secondary school is required. Supplementary training in administration/ programme/project management is desirable. Must have passed the United Nations Administrative Support Assessment Test (ASAT) or the Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices away from Headquarters.
Work Experience
A minimum of seven years of progressively responsible work experience in administration/ programme/ project management. Experience in reporting and report drafting is required
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised fluency in oral and written English is required. Good knowledge of French in oral and writing is highly desirable.
Assessment
Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on ‘The Application Process’ and the Instructional Manual for the Applicants, which can be accessed by clicking on ‘Manuals’ hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.
Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations.
Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
More Information
- Job City Nairobi
