International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
JOB SUMMARY
The Regional Finance Administrative Director is responsible for the financial and administrative activities including human resources administration of the regional offices. This position shall monitor all administrative and financial activities and keep the country office management and HQ advised of all situations which have potentially a negative impact on internal controls and financial performance.
ESSENTIAL RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodations.
- Finance Management
- Ensure compliance with internal and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation
- Establish Finance and supporting function policies and corresponding procedures
- Direct the implementation of finance documentation for all country offices
- Provide leadership and director to the finance teams in the country offices
- Closely monitor the financial planning process for budgeting and pipelines
- Facilitate financial and administrative aspects of setting up new field operation
- Provide training and orientation to newly hired finance directors and managers in the region to ensure a proper transition to their role
- Secure uninterrupted cash flow and set up cash management systems according to the organizations policies and procedures outline in the Field Finance Manual
- Initiate recruitment efforts and participates in the selection of administrative and finance personnel
- Make recommendations for structuring departments as necessary in order to improve information flow, services and to address workplace issues
- Drafts and implement local staff policy inclusive of liaising with local government to ensure compliance with national tax and labor regulations
- Supervise and ensure that the day-to-day accounting operations and financial management functions in field offices are performed in accordance with internal policy and procedures
- Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments;
- Provide recommendations for budget realignments as required
- Make frequent visits to program offices as necessary
- Ensure maintenance of accurte records of financial transactions of the country offices in order to monitor financial status of all project activities
- Ensure preparation of all financial reports in accordance with the organizations finance reporting as well as projects financial reports for donors and external purposes in order to meet country specific accounting, legal and contractual requirements
- Provide assistance to program staff and senior management team in the preparation and revision of grant proposals and budgets. This includes ensuring that all budget proposals are thoroughly reviewed by HQ before submission to donors
- Human Resources Management
- Supervise human resource and administrative functions in field offices to ensure their smooth and effective operations
- Ensure compliance to local labor laws including contracts, compensation packages and working hours
- Oversee the recruitment and selection of qualified program field staff, recommend promotions, disciplinary action and termination of staff in consultation with supervisors
- Make frequent site visits to facilities to ensure that appropriate care and training are being conducted and to offer support to field staff
- Maintain open lines of communications with all field staff
- Training/ Capacity Building
- Determine training needs for finance and human resources staff
- Train senior national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs
- Advocate and plan for professional development for expat and national staff
- Working Relationships
- Maintain frequent communication with Regional Finance Coordinator to ensure finance activities and objectives are communicated
- Work with senior management to ensure the coordination of programs are within budgeted targets
- Interface with varying governments and relevant agencies to ensure compliance with government regulations
- Representation
- Serve as a liaison with donors on matters related to the program to ensure financial and programmatic accountability to donors
- Participate in donor meetings and communicate relevant information to HQ
- Work with key donor staff to develop and maintain optimum financial and programmatic relationship
- Ensure maximum visibility of the agency amongst the NGO community
- Lead the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information
- Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors
- Security
- Ensures application and compliance of security protocols and policies
- Facilitates emergency and non-emergency security expenditures
- Prevention of Sexual Exploitation and Abuse
- Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps
Other duties as assigned. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive
Compliance & Ethics: Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.
Qualifications
- Minimum of a college or university degree in accounting or Business Administration; preferably a Master’s degree
- Minimum 5 years managerial experience in a non-profit organization or equivalent combination of experience, training and education
- Extensive experience in the administrative and financial management of overseas programs at the management level
- Extensive experience in working with computerized accounting systems, preferably Costpoint
- Comprehensive knowledge and working experience with USAID, World Bank, EU, DfID and other donors;
- Experience in developing and managing procurement and logistical procedures and policies
- Skills and knowledge in program sustainability and capacity building, public-private partnerships and project monitoring and evaluation (both quantitative and qualitative methods)
- Strong writing and presentation skills
- Proven capabilities in leadership required
- Strong negotiation, interpersonal and organization skills
More Information
- Job City Addis Ababa
