Senior Finance and Administrative Director, Kenya 184 views1 applications

Pathfinder Overview

Pathfinder International is a global leader in sexual and reproductive health. We place reproductive health care at the center of all that we do—believing that it is not only a fundamental human right, but is critical for expanding life opportunities for women, families, communities, and nations, and paving the way for transformations in environmental stewardship, decreases in population pressures, and innovations in poverty reduction. Pathfinder provides women, men, and adolescents with a range of quality health services—from contraception and maternal care to HIV prevention and AIDS care and treatment. Pathfinder strives to strengthen access to family planning, advocate for sound reproductive health policies, and, through all of our work, improve the rights and lives of the people we serve.

Program Overview

Pathfinder is seeking a Senior Finance and Administrative Director for the Afya County and National Support Program. The program will contribute to the attainment of Kenya’s health goals and ultimately the SDGs by contributing to more equitable access to and use of quality health services by the most vulnerable, while enhancing the efficiency of county health systems pertinent to FP/RMNCAH nutrition and WASH. Through a health systems strengthening approach, which includes demand creation interventions aimed at improving health seeking behavior, Afya County and National Support Program will support improved health of women and children, and WASH activities will contribute to Kenya’s goals of ending preventable deaths among children and mothers by 2030.

Position Purpose

The Senior Finance and Administrative Director will report to the COP and will be responsible for overseeing all aspects of financial management, including financial systems implementation, budgeting, expenditure tracking, and financial reporting and accounting for both the prime recipient and any subawards.

Key Responsibilities

• Oversee the project’s management of financial functions ensuring donor/contract compliance.
• Develop and prepare budget forecasts and manage expenses within approved budget.
• Develop and maintain appropriate systems and cost-effective, timely procedures and controls such as cash management, vendor payments, and budgeting to properly disburse, account, budget, and report funds.
• Oversee the timely and accurate preparation and submission of regular financial statements and other cost reports to headquarters and USAID, including providing guidance to project staff and partners.
• Report on financial results and approve monthly/quarterly financial plans and reports.
• Assist the COP in the successful implementation of the project including the timely completion of high-quality, budget forecats and financial statements.
• In collaboration with Human Resources department, identify, select, manage performance of, and mentor finance staff ensuring professional growth and development as well as capacity building.
• Oversee subgrantees/subcontractors ensuring adherence to donor, organizational, and host country policies and build capacity of local organizations to become successful and sustainable quality service providers.
• Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
• Coordinate and lead the annual audit process, liaise with external auditors and the finance team and Senior Management team; assess any changes necessary.
• Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
• Effectively communicate and present the critical financial matters to members of senior management team.
• Implement financial operations of the program, ensuring compliance with agency standards and practices, local laws and donor policy and contract provisions.
• Manage funds at local bank account and approve expenditures in accordance with Pathfinder and donor procedures, cost principles, and regulations.
• Contract and manage local individuals/organizations for identified tasks according to donor and agency procedures; negotiate consultancy agreements, provide training and/or develop capacity of local partners..
• Assist COP in addressing financial issues related to the project.

Basic Requirements

• A Masters degree in Business, Accounting, Finance or related field relevant to the position requirements.
• At least seven years of experience in financial management for large complex projects, of which at least five years were working in the field of international development.
• Proven expertise in finance, accounting and auditing, including automated financial systems, as well as results-oriented grants management, including financial planning, monitoring of grant compliance and management and establishment of internal controls.
• Proven ability to function effectively with multiple host-country counterparts in both the public and NGO sectors.
• Experience managing USAID contracts and overseeing international and local subcontractors and grantees.
• Demonstrated success managing multi-million dollar, donor-funded programs through development of cost-efficient budgeting, management of appropriate spending to support project impact, and regular monitoring of financials for programmatic revisions and accruate, timely reporting.
• Demonstrated ability in analyzing finanical documents, projections, expenditures, and accruals.
• Ability to translate financial concepts and to effectively collaborate with programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
• Proven ability to manage, motivate, and mentor staff at all levels and create a positive team environment.
• Experience working with complex programs involving short deadlines, multiple tasks, in coordination with multiple partners, to achieve expected results.
• Excellent diplomatic, interpersonal, communication, and presentation skills.
• Fluency in English required.
• Strong computer skills in accounting software systems and Microsoft Office Suite applications, including Word, Excel, PowerPoint and Outlook.
• Familiarity with the political, social, economic and cultural context of working in Kenya.
• In-country travel to field operations required with occasional travel to headquarters as necessary.

Please Note: This position is contingent upon project award and funding.