Senior Finance Officer Position based in Kampala. Open to Uganda Nationals only 101 views0 applications

PROGRAM/DEPARTMENT SUMMARY:

The Mercy Corps Finance Department is responsible for all financial functions in Uganda, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Programs and other Departments, the Finance Department provides timely reports and assistance to all departments, senior management and HQ to ensure that financial resources are used efficiently and effectively.

GENERAL POSITION SUMMARY:

Working in the Finance Department under the direct supervision of Finance Manager, the Senior Finance Officer is responsible for all through Kamala office financial transactions, compliance, budget monitoring, reporting, resources management, coordination with others, etc. He/she is responsible for review of all Kampala based transactions, audit, supervising and coaching all Kampala based finance officers and finance assistant, prepare and monitor cash projections and cash management, updating and tracking all assets and finance files. He/she is responsible to make sure that all AAM, segregation of duties and policies and procedures are respected as per the FFM, procurement manual, assets mgt and other manuals/policies and procedures.

ESSENTIAL JOB FUNCTIONS:

1. Responsible for all accounting and financial management of all MC Uganda finance transactions.
2. Provide financial reviews and review finance officers and assistants work.
3. Review advances, purchase requests, quotation analysis, purchase orders, expense report, payment requests and other field transactions.
4. Code all expenditures following the standard chart of accounts, coded budget and enter or review to the accounting software.
5. Ensure/match invoices/receipts, completion reports with GRN and other required documents.
6. Coordinate and prepare weekly and monthly cash requirement for all field offices, submit and make sure sufficient cash is available in all offices and monitor its use. Make sure also there is no excess cash.
7. Make sure surprise, weekly and monthly cash counts are being made and documented for Kampala office as per the current MC policy.
8. Make sure all cash, bank and advances are reconciled with cash counts, bank statements and outstanding advances and ledger.
9. Make sure all income taxes, withholding taxes, VAT and other taxes are withheld and paid accordingly.
10. Collect and review all offices summary and individual staff timesheets and submit for payroll recording every month.
11. Responsible for monitoring costs as per the available grant and budget details, monthly budgets vs actual reports and monthly cash projections..
12. Follow all Mercy Corps policies, procedures, grant compliance and documentation requirements.
13. Implement and make sure all Mercy Corps FFM, procurement, assets mgt, HR policies and procedures are implemented.
14. Implement and Make sure all respective donors and local Gov’t rules and regulations are respected.
15. Ensure compliance with GAAPs, Ugandan and US laws and standard accounting practice.
16. Provide planned technical support, back stopping, coaching and training to all staff under her/his supervision and others.
17. Provide on-going orientation, training and support to all Mercy Corps program and finance staff on Mercy Corps and respective donor’s rules and regulations.
18. Review field transaction documents and in the accounting software before posting..
19. Do periodic review of systems and polices and make recommendation for policy and systems change.
20. Be adaptable and flexible to take new tasks and new assignments as requested from time to time.
21. Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
22. Assist other finance functions and offices when ever need arises.
23. Any other tasks to be assigned by the supervisor.

KNOWLEDGE AND EXPERIENCE:

• Relevant Master’s degree, BA/S or equivalent in accounting
  or finance is required.
• 6+years’ experience in grants and financial management and accounting and 2+year’s supervisory experience.
• Strong management Skills, Technical & Supervisory Skills and experience required.
• Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.
• Adequate understanding of donor rules and regulations is required.
• International NGO/PVO experience required.
• Demonstrated experience and skill with financial reports preparation and presentation and proven ability to translate technical financial data into informative reports.
• Advanced computer skills in MS Office programs, particularly Excel and accounting software experience.
• Excellent oral and written English skills
• Willing to travel regularly to Mercy Corps and sub grantees field offices and project sites approximately 25%.

How to apply:

Applications: Submit your E-mailed application including a cover letter clearly stating your salary requirements, CV (with 3 referees), and copies of academic qualifications/certificates through the Senior Human Resource & Legal Manager to [email protected]

Deadline for Submission: Close of business on March 31, 2017 Only short-listed candidates will be contacted by Mercy Corps. Mercy Corps is an equal opportunity employer; Female candidates are strongly encouraged to apply.