Special Projects Manager – Admin 150 views0 applications

OB DESCRIPTION

Job Title: Special Projects Manager – Admin

Level: Level 1 Manager

Grade: 8

Division: Administration

Department: Administration

Primary Purpose

This position is responsible for organizing, leading, and executing the implementation of RSC Africa’s various special projects within the Administration division. The position would improve coordination of Administration projects minimizing duplication of efforts which will increase productivity and better time delivery for routine tasks and projects.

Supervision

This position reports directly to the RSC Africa Deputy Director for Administration (DDA).

Essential Duties

1. Manages the successful execution of RSC Africa’s special projects within the Administration division.
2. Assists in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility
3. Researches unique projects and provides reports of ongoing projects to meet the projects’ objectives.
4. Analyses and recommends new projects based on the tasks assigned and trends observed.
5. Serves as the repository of best practices in project management and ensures the same is shared across the organization for process improvement
6. Serves as the project lead and develops recommended action plans, tasks, schedules, and timeframes for embarking on new projects in liaison with the DDA
7. Maintains a thorough working knowledge of the USRAP and refugee situations throughout sub-Saharan Africa.
8. Drives impactful and effective project delivery through proactive and clear communication, strong team coordination, and excellent planning skills
9. Leads regular meetings with project teams to discuss progress, and to identify and manage risks.
10. Oversees the daily workflow related to projects and their development follow through to ensure projects are implemented, the changes are communicated and project closure is done with a report sent to the stakeholders upon project closure
11. Measures and tracks project performance using appropriate tools and techniques specifically to analyze the successful completion of short and long-term goals
12. Meets budgetary objectives and makes adjustments to project constraints based on financial analysis
13. Performs risk analysis to minimize project risks
14. Creates and maintains comprehensive project documentation
15. Manages relationships with external service providers, ensuring their work meets the agreed specifications while tracking and reporting issues.
16. Ensures smooth cross-departmental collaboration using project management tools that are effective and enhance efficiency
17. Oversees the development, implementation, dissemination, and monitoring of relevant standard operating procedures (SOPs) for a smooth transition and increased staff adoption and usage on changes made in processes.
18. Leads the change management activities within a structured process framework.
19. Executes and supports the organization in streamlining processes after a change in a process.
20. Manages the DDA’s calendar ensuring that all projects from the DDA’s desk are completed promptly within the budget.
21. Recommends and assist with the establishment of relevant working groups to complete short-term projects.
22. Any other duty assigned

Qualification

i) Education:

· A Bachelor’s degree in International Development, Project Management, Social Sciences or a relevant course required.

· Master’s degree is preferred

ii) *Experience:**

• Five (5) years of relevant paid work experience is required; preferably in an international organization.**

iii) Knowledge/Skills:

• Demonstrated institutional knowledge of RSC Africa and USRAP processing
• Excellent results-driven project management skills
• Resilient self-starter who takes ownership of projects while working collaboratively in a team environment.
• Experience working across diverse geographies and cultures (advantageous)

iv) Abilities:

The Special Projects Manager must have the ability to:

• Take initiative in the development and completion of projects within the specified timeframe.
• Articulate messages to a variety of audiences.
• Establish and maintain strong and effective relationships.
• work effectively at all levels in an organization.
• Apply creative solutions to problems.
• Influence others and move toward a common vision or goal.
• Effectively prioritize when juggling multiple responsibilities while maintaining. excellent attention to detail.
• Work independently and contribute to the overall operations of RSC Africa.
• Maintain strict confidentiality with RSC Africa administrative and operational information.
• Manage a large and diverse workload under pressure with competing priorities.
• Work well as a team in a multi-cultural environment while maintaining a high level of motivation.
• Travel to the different locations in which RSC Africa operates at a short notice Effectively manage RSC Africa’s resources; and
• Actively participate in the implementation of the U.S. Refugee Admissions Program (USRAP).

Working Conditions

i) *Physical:** This position requires bending, fine finger movements, pushing or pulling light objects.

ii) *Environmental:** Incumbent in this position will work in an open-plan office.

Special Requirements

A certificate of Good Conduct issued within the past one year (12 months) is required before the start of employment. A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel. The candidate should be of good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. Must have proof of Yellow Fever vaccination before traveling for RSC Africa. The employee will be entrusted with the receipt, custody, and payment of money.