The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Language: General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.
General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.
ORGANIZATIONAL CONTEXT
These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) and Country Offices (COs), and report to a Head of Unit, Chief, or Procurement Officer.
Job holders at this level are responsible for completion of a range of procurement processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend straightforward courses of action to staff, and may allocate tasks and technically support other staff. guage, if different.
JOB PURPOSE
To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services.
Contract Type and Duration: Service Contract, 12 months
Job Grade: SC 5
KEY ACCOUNTABILITIES (not all-inclusive)
Output 1: Provide Support to the Supply Chain unit on missions and official travel
- Draft timeline for missions throughout 2017
- Assist staff with missions/ travel arrangements (Renewal of UNLP – Accommodation – Admin note – Transportation – DSA)
- Liaise with the targeted COs for administrative coordination
- Coordinate with the staff and CO on the successful implementation/ tracking of the missions recommendations- Follow up-
Output 2: Manage administrative aspects of the units’ organized activities
- Draft timeline for the activities and liaise with the event coordinator (Admin) to include in the master plan
- Handle the on-ground operations of the respective event including taking care of any issue that pops up during the event
- Capture feedback and recommendation on enhancements
Output 3: Monitor the use of the unit’s budget and report to head of unit on the usage and current balance
- Draft budget estimations for 2017 missions, learning activities, and other components
- Create a budget tracking tool to continuously monitor the actual expenditure and get an idea of how aligned the estimates are with the actuals
- Present the budget tracker results to the management in an agreed way and frequency
Output 4: Create and maintain tools and templates that increase efficiency
Output 5: Assist proc staff in technical aspects of the procurement
- Assist the technical colleagues with their cases whenever there is time
- Provide a second-eye for the documents -proofreading-
- Assist the unit with updating vendor roster
- Create a tool to manage the submissions and successful registration of suppliers
Output 6: Filing and archiving
Outcome: Develop and maintain an organized and efficient electronic archive and filing system for the unit
CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People
- Look for ways to strengthen people’s skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an ‘I will’/’We will’ spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
FUNCTIONAL CAPABILITIES
Capability Name
Description of the behaviour expected for the proficiency level
Tendering and Contracting
Displays basic understanding of processes to support the contracting/tendering implementation at WFP by collecting necessary information.
Vendor Management
Leverages basic understanding of business needs to define vendor requirements and selection criteria.
Commodity and Product/Service Intelligence
Appropriately handles products/services based on an understanding of sources, technologies, properties, and public procurement principles/practices.
Systems & Reporting
Utilizes basic understanding of data sources, procurement systems, Corporate Operating System and processes to execute daily tasks.
Ethics and Compliance
Maintains accurate records of activities in line with compliance standards to increase ease of response to basic audit queries.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Has worked on procurement activities.
- Experience conducting analyses and developing reports.
- Experience working with suppliers or other third party on day to day basis.
More Information
- Job City Cairo
