Posting Title: TEAM ASSISTANT, G4
Job Code Title: TEAM ASSISTANT
Department/ Office: United Nations Office on Drugs and Crime
Duty Station: ADDIS ABABA
Posting Period: 15 September 2017-14 October 2017
Job Opening number: 17-ADM-UNODC-82479-R-ADDIS ABABA (O)
Staffing Exercise ID: N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Special Notice
Recruitment for this position is done on a local basis.
Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.
If an external candidate is considered, the candidate will be subject to a passing grade on the relevant proctored entry-level examination at the duty station.
Having passed the Administrative Assessment Support Test (ASAT) in English at Headquarters, ECA, ESCWA, UNOG, UNOV, ICTR, or ICTY may be recognized in place of the GGST, pending confirmation of validity.
Travel expenses incurred in order to take the examination, as well as recruitment travel is the responsibility of the candidate and will not be reimbursed by the Organization.
Organizational Setting and Reporting
This position is located in the UNODC Programme Office in Ethiopia (POETH), under the UNODC Regional Office for Eastern Africa (ROEA) in Nairobi, Kenya. Within the framework of the UNODC Regional Programme for Eastern Africa (2016-2021), the incumbent will work under the overall supervision of the UNODC Representative for Eastern Africa (ROEA) and under the direct supervision of the Programme Management Officer heading the Transnational Organized Crime and Illicit Trafficking Programme for Eastern Africa. S/he will work in close cooperation and coordination with the Associate Programme Officer in Ethiopia and the programme support staff at ROEA in Nairobi.
Responsibilities
The incumbent will assist the Programme Management Officer heading the Programme, the Crime Prevention and Criminal Justice Officer and the Associate Programme Officer in Ethiopia with day to day administrative support to programme activities related to countering Trafficking in Persons and Smuggling of Migrants in Ethiopia. The incumbent will also assist with the implementation of other related activities in countering transnational organized crime, illicit trafficking and terrorism, if required. Within assigned authority, the incumbent will be responsible for the following duties:
- Perform a wide range of office support and administrative functions.
- Draft responses to routine correspondence and other communications.
- Perform general administrative tasks (e.g. leave and attendance recording, arrangements for meetings and other events, reservations and budget follow-up.), and prepare and/or process administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations and visa applications).
- Monitor processes and schedules related to day to day programme activities, outputs, products and tasks; where applicable, assist in the verification of receipts and accuracy of requisite documents, approvals and signatures to ensure compliance with relevant legal, financial and other requirements.
- Research, compile and organize information and reference materials from various sources for reports, work plans, studies, briefings and meetings/conferences.
- Generate a variety of standard statistical, other reports and work orders, using various databases.
- Proof-read documents and edit texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
- Provide administrative and logistical support to meetings, boards, committees, conferences and other events.
- Maintain calendar/schedules; monitor changes and communicate relevant information to appropriate staff inside and outside the immediate work unit.
- Perform data entry and extraction functions.
- Maintain files (both paper and electronic) and databases for work unit.
- Provide guidance to less experienced staff on general office processes, procedures and computer applications.
- Perform other work related duties as assigned.
Competencies
- Professionalism: Has knowledge of general office and administrative support including administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education
High school diploma or equivalent.
Work Experience
A minimum of three years of experience in general office support or related area is required.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English and Somali is required. Knowledge of another official United Nations language is an advantage.
Assessment
Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity, including but not limited to, respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to, whether they have committed or are alleged to have committed criminal offences or violations of international human rights law and international humanitarian law.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on ‘The Application Process’ and the Instructional Manual for the Applicants, which can be accessed by clicking on ‘Manuals’ hyper-link on the upper right side of the inspira account-holder homepage.
The screening and evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications, including but not limited to, their education, work experience, and language skills, according to the instructions provided on inspira. Applicants will be disqualified from consideration if they do not demonstrate in their application that they meet the evaluation criteria of the job opening and the applicable internal legislations of the United Nations. Applicants are solely responsible for providing complete and accurate information at the time of application: no amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
More Information
- Job City Addis Ababa
