Accountant 102 views2 applications

Background:

John Snow, Inc. (JSI) is a public health management firm, headquartered in the United States, dedicated to improving the health of individuals and communities throughout the world. JSI has been implementing public health work in Ethiopia for over 25 years.

 JSI is implementing the five-year Digital Health Activity in Ethiopia, which is funded by the United States Agency for International Development (USAID). The purpose of this Activity is to support the Government of Ethiopia (GOE) to improve the quality of health services and create a sustainable health care system through the use of data for decision making, as well as to provide similar services to other countries in Africa or to respond to a crisis in Ethiopia (as needed). The primary objectives of the Activity are to 1) support information technology systems and data repository at all levels; 2) build a culture of data use; and 3) improve capacity and governance of MOH health information systems management.

Job Summary:

The accountant serves as part of the Finance Team of the JSI. The accountant will provide support to all staff members with financial activities, including review of advances and expense reports, processing of vendor and regional field office/staff payments and ensuring payment transfers to regional field office/staff after a thorough review of documentation/invoices for  accuracy and validity.

This position reports to the Finance Manager and will closely work with the Finance team.

Duties and Responsibilities:

• Ensures that all financial transactions of the field office comply with donor and JSI financial policies and procedures.
• Review advances and expense reports submitted by staff members checking for legitimacy, accuracy, proper cost classification, and coding according to field chart of accounts.
• Responsible for processing of electronic payments to vendors and field team on a timely basis.
• Verifies that vendors’ invoices are supported by objective evidence (proper VAT Invoices, Purchase Order,  Quotes, delivery documents etc.) and complies with JSI and donor rules before payment
• Support staff medical insurance and reimbursement with JSI’s Insurance Company.
• Reviews field training payments paid by field staff according to JSI’s per diem payment policy and review and processing of mobile money payments to training participants.
• Send timesheet submission reminder to all staff and ensure that all timesheets are received on time and responsible to calculate monthly overtime where appropriate.
• Responsible for processing of payroll and payroll payments for Regional field office/ staffs
• Assists in the collection of relevant withholding tax from vendors and issues withholding tax receipts to suppliers. Also coordinates with the field team for any relevant withholding tax collections.
• Collects bank advices and attaches to respective bank transfer vouchers for filing.
• Responsible for maintenance of a proper filling system of payment vouchers, photocopying and dispatching of payment vouchers to Home Office
• Responsible for ensuring that statutory payments are processed and remitted on time
• Responsible for implementing JSI’s Accountability Framework and Code of Conduct, and adhering to JSI’s polices on fraud management
• Expected to travel 15% of her/his time
• Any other duties as assigned by the Supervisor.

 Reports to:

• Finance Manager

Required Number

• 2

Qualifications:

Applicants for this position should possess the following qualifications:

• Bachelor’s Degree in Business Administration/Accounting/Finance or equivalent from a recognized and reputable college or university.
• Previous experience in an NGO environment and/or USAID funded project is highly desirable
• Four years relevant experience
• Attention to detail, accuracy, analytical and presentation skills
• Good communication skills, team player, willing to work long hours when needed
• Excellent written and spoken English and Amharic
• Knowledge of accounting software (QuickBooks) is  desirable
• Proficiency in computer application software and MS Office, such as Windows, Word, Excel, Outlook, and Internet
• High level of reliability and honesty