Accounts Assistant 190 views0 applications

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

PROFIL DE POSTE

Purpuse of the ROLE

Working in 54 developing countries across Africa, Asia and the Americas, Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively. Plan is committed to responding to children affected by emergencies in the countries of our operation.

DIMENSIONS OF ROLE:

• Budget Planning and Monitoring ;
• Accounting and Treasury;
• Accurate and systematic filling of documents
• Financial reporting

1. Typical Responsibilities – Key End Results of Position::

The Account Assistant will among many other tasks perform the following:

• Participates in the budgeting process and ensures that operational plans are consistent with the approved budgets.
• Processes Payment Vouchers and Journal Vouchers through SAP on time and in accordance with the Operations Manual.
• Monitors project budget entries in program management software on SAP and keeps records of budget modifications on file.
• Encodes accrual accounting entries in accordance with the accrual accounting plan of action.
• Records all documents sent out of Finance Department to the appropriate ledger for traceability.
• Attends to Coordination meetings/seminars on Project grants and relevant information and active participation is given/made.
• Facilitates all payments in the field during various activities (training, workshops, etc).
• Analysis and reconciles project expenditures Vs budget accurately and on time.
• Files all Disbursement Vouchers/Journal Vouchers systematically no later than the     following month, with all supporting documents attached and duly stamped with PAID, date and check number indicated.
• Prepare and submit donor financial reports on time as per the agreement with donors/s, in collaboration with the Project Coordinator and Finance Coordinator.
• Prepare and submit monthly cash reconciliation of the bank account;
• Follow up on Audit recommendations to ensure that they are fully implemented.
• Close out project accounts upon project completion.
• Ensure that Plan’s Child Protection Policy and related procedures are adhered to in all aspects of work.
• Perform others tasks assigned by the supervisor.
• Ensure that Plan’s gender policy is properly implemented especially through the day to day work.

2. Dealing with Problems:

The holder of the position has no authorization and will liaise with PU’s finance and Administrative department for all related finance and administrative procedures under the leadership of the Specialist. His pro-activeness will be key in planning and implementation of activities in the field.

3. Communications and Working Relationships:

The Account Assistant should maintain a good collaboration and communication with technical and financial partners at both in and external levels.

4.  Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

• BAC+3 or Bachelor’s degree in accounting, finance, management, economics
• At least 1 year’ experience in a similar role
• Good experience in project reporting requirements
• Good in excel

• Excellent written and spoken skills in English and French

• Calm and positive under pressure and in difficult situations

5. Physical Environment and Demands:

Ability to work under pressure and in remote areas

6. Level of Contact with Children:

Low contact:     No contact or very low frequency of interaction

Low contact- the job responsibilities of this position does not require the post holder to have any one-to-one contact with children on a daily basis. There would be occasional contact with children and it is expected that children shall be protected at all times..

Plan International’s Values in Practice

We are open and accountable

• Promotes a culture of openness and transparency, including with sponsors and donors.
• Holds self and others accountable to achieve the highest standards of integrity.
• Consistent and fair in the treatment of people.
• Open about mistakes and keen to learn from them.
• Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

• Articulates a clear purpose for staff and sets high expectations.
• Creates a climate of continuous improvement, open to challenge and new ideas.
• Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
• Evidence-based and evaluates effectiveness.

We work well together

• Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
• Builds constructive relationships across Plan International to support our shared goals.
• Develops trusting and ‘win-win’ relationships with funders, partners and communities.
• Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

• We empower our staff to give their best and develop their potential
• We respect all people, appreciate differences and challenge equality in our programs and our workplace
• We support children, girls and young people to increase their confidence and to change their own lives.

Location: Meiganga

Closing Date: 03rd June 2022

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.