Accounts Officer 203 views0 applications


The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

ROLE PROFILE

TitleAccounts Officer
Functional AreaFinance
Reports toProject Accountant
LocationTamaleTravel requiredYes
Effective DateA.S.A.PGradeC1

role PURPOSE

Plan International in partnership with Instiglio and the Jacobs Foundation will implement the Education Outcome Fund Programme (EOF) under the Ghana Accountability and Learning Outcomes Programme (GALOP). The programme aims to improve the quality of education in low performing basic education schools and strengthen education sector equity and accountability in Ghana. The Programme will run for a period of 4 years and will be implemented across 3 regions in Ghana (North East, Savana and Bono East) and 11 districts. The Project will support a total of 240 communities/schools.

This position is to support the successful implementation of the Team Up project in ensuring that all project operations are conducted as per the prescriptions of the Operations Manual (OM) and other approved policies and also following the donor’s procedures and policies.

Dimensions of the Role

The Project Accountant Assistant will support the Project Accountant in the coordination of project financial and accountant related activities required for the implementation of the Team Up Project. Under the direction of the Project Accountant, the position holder would assist in the day-to-day activities of planning, managing, coordinating, and superintending operations, support, monitoring and reporting tasks. The post-holder will be based in the Tamale office and the role will involve travel to project communities where the project operates for approximately 40% of her/his time.

Accountabilities

The Account Assistant will among many other tasks perform the following:

Operation of the corporate accounting software to meet Plan’s spending and financial reporting requirements. To do this, the role will:

– Prepares journal, journal entries and receipt vouchers using the corporate accounting software

– Processes Payment Vouchers and Journal Vouchers through SAP on time and in accordance with the Operations Manual

– Ensures that transactions are complete and accurate with self-explanatory and understandable description.

– Maintains a record of vouchers borrowed by staff and ensures that they are returned and filed appropriately.

– Supports the monthly general ledger closure process.

– Ensures that the general ledger balances of the balance sheet accounts (ie, deposits, prepayment, advances, accruals, etc) agrees with the sub ledger balances.

– Files all Disbursement Vouchers/Journal Vouchers systematically no later than the following month, with all supporting documents attached and duly stamped with PAID, date and check number indicated and maintain good filing for all vouchers in a limited and restricted area

Support internal Financial Controls and process payments to ensure Plan attains value for money at all times. To do this, the role will:

– Ensures that the documentation for payment is acceptable and accurate with all arithmetic calculations being correct.

–  Approved payment request should be processed within two working days upon receipt

– Prepares the Withholding tax and VAT schedule where relevant before payment is done.

–  Cancels (stamped PAID) all vouchers (payment, journal and receipt) and its supporting     documents to forestall re-use.

– ensures Cheques should be exact in both words and figures and match with the supporting documents.

– ensures online transactions/cheques are authorised by designated authorisers.

– Ensures that cheques issued and vouchers cancelled follow the requirements in the Operations Manual (OM).

– prepares monthly bank reconciliation by the 10th of the ensuing month.

Provides Support for Advance Management to ensure advances are properly accounted and liquidated as required. To do this, the role will:

–  Prepares and maintains the sub ledger for all advances (travel, purchase etc.).

–  Ensures timely liquidation of staff advances.

–  Ensures that more than one advance is not be given to a staff at a time.

–  Make available weekly to the Project Accountant a list of all un-liquidated advances and       supports with the follow up of these advances.

–  Ensure that Plan’s Child Protection Policy and related procedures are adhered to in all aspects   of work.

-Perform others tasks assigned by the supervisor.

-Ensure that Plan’s gender policy is properly implemented especially through the day to day work.

-The holder of the position has no authorization and will liaise with Project Accountant for all related finance and administrative procedures under the leadership of the Specialist.

Responsibilities

Ability to work independently with minimal supervision. Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

InternalExternal
  • Country Director
  • Project Manager
  • Monitoring and Evaluation Specialist
  • Regional, District and Project Coordinators
  • Education Specialist

 

  • Project partners
  • Donors

 

 

Technical expertise, skills and knowledge

Essential

Qualifications & Experience

  •  Bachelor’s degree in accounting, finance, management, economics
  • At least 2 year’ experience in a similar role
  • Good experience in project reporting requirements
  • Good in excel

Key skills & Competencies

  • Good management skills
  • Excellent written and spoken skills in English
  • Calm and positive under pressure and in difficult situations
  • Sound problem-solving skills
  • Good team player
  • Good negotiating, facilitating, and influencing skills
  • Proficient in Microsoft applications especially excel and pivot tables.
  • Good communication skills both oral and written
  • Good accounting, analytical, and judgment skills
  • Good supervisory and coordination skills
  • Ability to deliver to tight deadlines

Personal Attributes

  • Timeliness and proactive in the discharge of duties
  • Good planning organizational abilities
  • Communicates in a manner that inspires confidence and professionalism
  • Good supervisory and listening abilities
  • Open to feedback and willingness to adopt to new approaches and processes
  • Ability to inter-face with all levels of management
  • Analytical and attention to detail
  • Good team player
  • Safety and security conscious
  • Good presentation and attention to details

Plan International’s Values in Practice

We are open and accountable

  1. Promotes a culture of openness and transparency, including with sponsors and donors.
  2. Holds self and others accountable to achieve the highest standards of integrity.
  3. Consistent and fair in the treatment of people.
  4. Open about mistakes and keen to learn from them.
  5. Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

  1. Articulates a clear purpose for staff and sets high expectations.
  2. Creates a climate of continuous improvement, open to challenge and new ideas.
  3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  4. Evidence-based and evaluates effectiveness.

We work well together

  1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  2. Builds constructive relationships across Plan International to support our shared goals.
  3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  4. Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

  1. We empower our staff to give their best and develop their potential
  2. We respect all people, appreciate differences and challenge equality in our programs and our workplace
  3. We support children, girls and young people to increase their confidence and to change their own lives.

Physical Environment

This post holder will be stationed in the Tamale office with regular travel (approximately 40% of time) to project locations where the Project Team Up operates.

Level of contact with children

Low contact: No contact or very low frequency of interaction

Mid contact: Occasional interaction with children

High level: Frequent interaction with children

Low contact: No contact or very low frequency of interaction

Location: Tamale

Type of Role: Finance

Reports to: Project Accountant

Grade: C1

Closing Date: 14th December, 2022

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

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  • Job City Tamale
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Plan International is an international organisation or development which works in 51 countries across Africa, the Americas, and Asia to promote the safeguarding of children.It is a nonprofit organisation and is one of the world's largest organisations based on children, it works in 58,000 communities with the help of volunteers to improve how 56 million children live. The charity also has 21 national organisations who have been given the responsibility to oversee the raising of funds and awareness in their individual countries.

The organisation puts an emphasis on communities working together in order to address the needs of children around the world. The NGO focuses on child participation, education, economic security, emergencies, health, protection, sexual health (including HIV), and water and sanitation. It provides training in disaster preparedness, response and recovery, and has worked on relief efforts in countries including Haiti, Colombia and Japan.

Plan International also sponsors the Because I Am a Girl campaign, which has published many stories focusing on the struggle of young women in the developing world.

Plan International was founded during the Spanish Civil War by British journalist John Langdon-Davies and aid worker Eric Muggeridge. When they witnessed the conflict change the lives of children, they founded ‘Foster Parents Plan for Children in Spain’, which would later change its name to Plan International. Set up in 1937, the organisation provided food, shelter and clothing to children whose lives had been destroyed by the war.

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0 USD Tamale CF 3201 Abc road Fixed Term , 40 hours per week Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

ROLE PROFILE

TitleAccounts Officer
Functional AreaFinance
Reports toProject Accountant
LocationTamaleTravel requiredYes
Effective DateA.S.A.PGradeC1

role PURPOSE

Plan International in partnership with Instiglio and the Jacobs Foundation will implement the Education Outcome Fund Programme (EOF) under the Ghana Accountability and Learning Outcomes Programme (GALOP). The programme aims to improve the quality of education in low performing basic education schools and strengthen education sector equity and accountability in Ghana. The Programme will run for a period of 4 years and will be implemented across 3 regions in Ghana (North East, Savana and Bono East) and 11 districts. The Project will support a total of 240 communities/schools.

This position is to support the successful implementation of the Team Up project in ensuring that all project operations are conducted as per the prescriptions of the Operations Manual (OM) and other approved policies and also following the donor’s procedures and policies.

Dimensions of the Role

The Project Accountant Assistant will support the Project Accountant in the coordination of project financial and accountant related activities required for the implementation of the Team Up Project. Under the direction of the Project Accountant, the position holder would assist in the day-to-day activities of planning, managing, coordinating, and superintending operations, support, monitoring and reporting tasks. The post-holder will be based in the Tamale office and the role will involve travel to project communities where the project operates for approximately 40% of her/his time.

Accountabilities

The Account Assistant will among many other tasks perform the following:

Operation of the corporate accounting software to meet Plan’s spending and financial reporting requirements. To do this, the role will:

- Prepares journal, journal entries and receipt vouchers using the corporate accounting software

- Processes Payment Vouchers and Journal Vouchers through SAP on time and in accordance with the Operations Manual

- Ensures that transactions are complete and accurate with self-explanatory and understandable description.

- Maintains a record of vouchers borrowed by staff and ensures that they are returned and filed appropriately.

- Supports the monthly general ledger closure process.

- Ensures that the general ledger balances of the balance sheet accounts (ie, deposits, prepayment, advances, accruals, etc) agrees with the sub ledger balances.

- Files all Disbursement Vouchers/Journal Vouchers systematically no later than the following month, with all supporting documents attached and duly stamped with PAID, date and check number indicated and maintain good filing for all vouchers in a limited and restricted area

Support internal Financial Controls and process payments to ensure Plan attains value for money at all times. To do this, the role will:

- Ensures that the documentation for payment is acceptable and accurate with all arithmetic calculations being correct.

-  Approved payment request should be processed within two working days upon receipt

- Prepares the Withholding tax and VAT schedule where relevant before payment is done.

-  Cancels (stamped PAID) all vouchers (payment, journal and receipt) and its supporting     documents to forestall re-use.

- ensures Cheques should be exact in both words and figures and match with the supporting documents.

- ensures online transactions/cheques are authorised by designated authorisers.

- Ensures that cheques issued and vouchers cancelled follow the requirements in the Operations Manual (OM).

- prepares monthly bank reconciliation by the 10th of the ensuing month.

Provides Support for Advance Management to ensure advances are properly accounted and liquidated as required. To do this, the role will:

-  Prepares and maintains the sub ledger for all advances (travel, purchase etc.).

 Ensures timely liquidation of staff advances.

-  Ensures that more than one advance is not be given to a staff at a time.

-  Make available weekly to the Project Accountant a list of all un-liquidated advances and       supports with the follow up of these advances.

-  Ensure that Plan’s Child Protection Policy and related procedures are adhered to in all aspects   of work.

-Perform others tasks assigned by the supervisor.

-Ensure that Plan’s gender policy is properly implemented especially through the day to day work.

-The holder of the position has no authorization and will liaise with Project Accountant for all related finance and administrative procedures under the leadership of the Specialist.

Responsibilities

Ability to work independently with minimal supervision. Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

InternalExternal
  • Country Director
  • Project Manager
  • Monitoring and Evaluation Specialist
  • Regional, District and Project Coordinators
  • Education Specialist
 
  • Project partners
  • Donors
  

Technical expertise, skills and knowledge

Essential

Qualifications & Experience

  •  Bachelor’s degree in accounting, finance, management, economics
  • At least 2 year’ experience in a similar role
  • Good experience in project reporting requirements
  • Good in excel

Key skills & Competencies

  • Good management skills
  • Excellent written and spoken skills in English
  • Calm and positive under pressure and in difficult situations
  • Sound problem-solving skills
  • Good team player
  • Good negotiating, facilitating, and influencing skills
  • Proficient in Microsoft applications especially excel and pivot tables.
  • Good communication skills both oral and written
  • Good accounting, analytical, and judgment skills
  • Good supervisory and coordination skills
  • Ability to deliver to tight deadlines

Personal Attributes

  • Timeliness and proactive in the discharge of duties
  • Good planning organizational abilities
  • Communicates in a manner that inspires confidence and professionalism
  • Good supervisory and listening abilities
  • Open to feedback and willingness to adopt to new approaches and processes
  • Ability to inter-face with all levels of management
  • Analytical and attention to detail
  • Good team player
  • Safety and security conscious
  • Good presentation and attention to details

Plan International’s Values in Practice

We are open and accountable

  1. Promotes a culture of openness and transparency, including with sponsors and donors.
  2. Holds self and others accountable to achieve the highest standards of integrity.
  3. Consistent and fair in the treatment of people.
  4. Open about mistakes and keen to learn from them.
  5. Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

  1. Articulates a clear purpose for staff and sets high expectations.
  2. Creates a climate of continuous improvement, open to challenge and new ideas.
  3. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  4. Evidence-based and evaluates effectiveness.

We work well together

  1. Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  2. Builds constructive relationships across Plan International to support our shared goals.
  3. Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  4. Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

  1. We empower our staff to give their best and develop their potential
  2. We respect all people, appreciate differences and challenge equality in our programs and our workplace
  3. We support children, girls and young people to increase their confidence and to change their own lives.

Physical Environment

This post holder will be stationed in the Tamale office with regular travel (approximately 40% of time) to project locations where the Project Team Up operates.

Level of contact with children

Low contact: No contact or very low frequency of interaction

Mid contact: Occasional interaction with children

High level: Frequent interaction with children

Low contact: No contact or very low frequency of interaction

Location: Tamale

Type of Role: Finance

Reports to: Project Accountant

Grade: C1

Closing Date: 14th December, 2022

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

2022-12-15

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