Admin and Finance Intern (3 positions) 208 views4 applications

Job Description

Vacancy No	IOM-CAF/0013/2019
Position Title	Admin and Finance  Intern
Duty Station	Semera, Assosa and Shire (3 positions)
Classification	Internship
Type of Appointment	CFA, Three months with possibility of extension
Estimated Start Date	As soon as possible
Closing Date	28 February 2019

Organizational Background

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

	IOM is committed to a diverse and inclusive environment. Only external candidates are eligible to apply to this vacancy.

Context and Scope of the Position

Under the direct supervision of the Admin and Finance Assistant in Jijiga and in accordance with instructions received from Resource Management Officer (RMO), the incumbent will be responsible for carry out finance and administrative activities in Jijiga Sub office according to IOM Administrative Rules and Regulations. Essential function are as follows:

Core Functions / Responsibilities:

1. Assist the Admin & Finance Assistant to review on regular basis the relevant Debtors/Creditors group codes, initiate follow up messages for outstanding cases and provide timely feedback to the Admin & Finance.
2. Assist the Admin & Finance Assistant in establishing payment and receipt vouchers according to standard procedures of the organization.
3. Assist the Admin & Finance Assistant in the preparation of monthly financial statement and during verification audit exercise.
4. Assist the Admin & Finance Assistant in overall IOM guest house management including bookings and payment collection.
5. Assist in the preparation of travel authorizations and operational advances to staff along with follow up on outstanding settlements through monitoring of vendor accounts.
6. Assist in maintaining the administrative/ HR records and procedures in the sub office e.g. Timesheets, Personnel files, recruitment process and employment contracts etc along with submission relevant reports and when needed.
7. Maintain inventory list for the sub office and manage asset assignment and return and provide asset inventory reports when requested.
8. Maintain the filing system and to ensure proper custody of financial documents i.e. vouchers, bank correspondence etc
9. Register Travel Authorizations issued in the mission and maintain the log register.
10. To be the custodian of the Unit’s stationery stock (including receipt books and Goods Received note) and office supplies etc.
11. Assist in computing the travel claims and staff impress accounts by thoroughly checking the supporting documents provided. And maintain a register/Log for all missions’ receipt books and taxi voucher books
12. Perform any other duties that may be assigned from time to time.

Job Requirements

Education

• University degree in Finance, Accounting or Business Administration or alternatively an equivalent combination of relevant training and experience.

Experience

• Good understanding of migration issues
• Excellent computer skills in MS office

Languages

 Fluency in English and Knowledge of Amharic and Somali languages is advantageous

Competencies:

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism –  displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness – displays awareness of relevant technological solutions;
• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM ( optional depending on position level)

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable. 

How to Apply

Interested candidates are invited to submit their application/ motivation  letter enclosed with only detail CV written in English  via our e-mail address [email protected], by 28 February 2019 at the latest, referring the position title and Vacancy number in the subject line of your email; no photocopies of educational/training certificates is required at this stage; applicant who doesn`t follow the required application procedure will automatically be disqualified from the competition.

Only shortlisted candidates will be contacted.

We strongly encourage qualified women to apply!