Admin and Logistics Officer 185 views0 applications


Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for – and respond to – crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We have been building powerful partnerships for children for over 80 years and are now active in more than 70 countries, driving changes in practice and policy at local, national and global levels using our reach, experience and knowledge. Plan International is registered in Nigeria with the Corporate Affairs Commission.

Deadline for application submission: 6th December 2022.

Location: Bauchi State

Contract Duration: 5 Months

ROLE PURPOSE  

  • The purpose of this role is to provide administrative and logistical support for the Kotex MHM project in Bauchi state in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.
  • The post holder will be expected to work very closely with other members of staff in Bauchi, the Country office and partners where necessary.

ACCOUNTABILITIES

  • Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors
  • Prepare and file documents for signature and/or action, as necessary and ensure that proper filing systems are in place for the office
  • Support the planning and organization of meetings and workshops
  • Maintain vehicle and Generator maintenance log
  • Ensure that vehicles and generators are in good condition and liaise with the Admin Coordinator about necessary repairs and improvements as necessary
  • Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
  • Ensures that the SAP system is used to capture all necessary activities as required.
  • Establish and maintain a well-functioning logistics support operation for the county office – effective coordination and use of vehicles
  • Coordinate logistics and procurement operations – Selection of vendors/suppliers
  • Prepares and Maintains records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
  • Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
  • Ensure compliance with Plan International logistics standards and regulations
  • Ensure appropriate request for quotation is placed and correct quotations received for processing
  • Responsible for purchase order creation and maintenance in SAP
  • Store Management using specified software
  • Perform any other project-related duties as specified by the Admin Coordinator.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

  • A Degree/HND in Business / Public Administration or a related field.
  • 2 – 4 years of experience working in administration and logistics generalist role
  • Experience in the use of SAP.
  • A former staff of Plan International Nigeria is desired or one who is currently serving outside Bauchi but willing to relocate for the duration of the remaining project life span.
  • Fluency in English with excellent writing and speaking skills is required.
  • Excellent and demonstrable experience in procurement processes, logistics management and understanding of Plan International Nigeria policies.
  • Demonstrable experience in office management and staff coordination.
  • Excellent writing and speaking in the English language
  • Knowledge and understanding of Nigeria’s policy environment
  • Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
  • Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
  • Experience with Microsoft Word, Excel, PowerPoint and Outlook.
  • Must be a good team player.

Plan International Nigeria is an equal opportunity employer and does not discriminate on the basis of race, religion, gender or disabilities. Plan International Nigeria is fully committed to child protection to prevent children from all forms of abuse. Women are strongly encouraged to apply. Only shortlisted candidates will be contacted

More Information

  • Job City Bauchi
  • This job has expired!
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Plan International is an international organisation or development which works in 51 countries across Africa, the Americas, and Asia to promote the safeguarding of children.It is a nonprofit organisation and is one of the world's largest organisations based on children, it works in 58,000 communities with the help of volunteers to improve how 56 million children live. The charity also has 21 national organisations who have been given the responsibility to oversee the raising of funds and awareness in their individual countries.

The organisation puts an emphasis on communities working together in order to address the needs of children around the world. The NGO focuses on child participation, education, economic security, emergencies, health, protection, sexual health (including HIV), and water and sanitation. It provides training in disaster preparedness, response and recovery, and has worked on relief efforts in countries including Haiti, Colombia and Japan.

Plan International also sponsors the Because I Am a Girl campaign, which has published many stories focusing on the struggle of young women in the developing world.

Plan International was founded during the Spanish Civil War by British journalist John Langdon-Davies and aid worker Eric Muggeridge. When they witnessed the conflict change the lives of children, they founded ‘Foster Parents Plan for Children in Spain’, which would later change its name to Plan International. Set up in 1937, the organisation provided food, shelter and clothing to children whose lives had been destroyed by the war.

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0 USD Bauchi CF 3201 Abc road Fixed Term , 40 hours per week Plan International

Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for – and respond to – crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We have been building powerful partnerships for children for over 80 years and are now active in more than 70 countries, driving changes in practice and policy at local, national and global levels using our reach, experience and knowledge. Plan International is registered in Nigeria with the Corporate Affairs Commission.

Deadline for application submission: 6th December 2022.

Location: Bauchi State

Contract Duration: 5 Months

ROLE PURPOSE  

  • The purpose of this role is to provide administrative and logistical support for the Kotex MHM project in Bauchi state in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.
  • The post holder will be expected to work very closely with other members of staff in Bauchi, the Country office and partners where necessary.

ACCOUNTABILITIES

  • Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors
  • Prepare and file documents for signature and/or action, as necessary and ensure that proper filing systems are in place for the office
  • Support the planning and organization of meetings and workshops
  • Maintain vehicle and Generator maintenance log
  • Ensure that vehicles and generators are in good condition and liaise with the Admin Coordinator about necessary repairs and improvements as necessary
  • Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
  • Ensures that the SAP system is used to capture all necessary activities as required.
  • Establish and maintain a well-functioning logistics support operation for the county office – effective coordination and use of vehicles
  • Coordinate logistics and procurement operations – Selection of vendors/suppliers
  • Prepares and Maintains records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
  • Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
  • Ensure compliance with Plan International logistics standards and regulations
  • Ensure appropriate request for quotation is placed and correct quotations received for processing
  • Responsible for purchase order creation and maintenance in SAP
  • Store Management using specified software
  • Perform any other project-related duties as specified by the Admin Coordinator.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

  • A Degree/HND in Business / Public Administration or a related field.
  • 2 – 4 years of experience working in administration and logistics generalist role
  • Experience in the use of SAP.
  • A former staff of Plan International Nigeria is desired or one who is currently serving outside Bauchi but willing to relocate for the duration of the remaining project life span.
  • Fluency in English with excellent writing and speaking skills is required.
  • Excellent and demonstrable experience in procurement processes, logistics management and understanding of Plan International Nigeria policies.
  • Demonstrable experience in office management and staff coordination.
  • Excellent writing and speaking in the English language
  • Knowledge and understanding of Nigeria’s policy environment
  • Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
  • Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
  • Experience with Microsoft Word, Excel, PowerPoint and Outlook.
  • Must be a good team player.

Plan International Nigeria is an equal opportunity employer and does not discriminate on the basis of race, religion, gender or disabilities. Plan International Nigeria is fully committed to child protection to prevent children from all forms of abuse. Women are strongly encouraged to apply. Only shortlisted candidates will be contacted

2022-12-07

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