Job Description
- Handle Messages coming through telephone calls email, post, fax and forward messages in a timely manner
- Receive and screen incoming calls and visitors. alert staff accordingly. Make referrals to appropriate staff or provide requested information.
- Make outgoing in town/out of town and international calls upon requesters from staff
- Maintain up-to-date telephone directory and address of contacts
- Welcome guests and staff courteously and inquire about the nature of their visit; contact the host to escort their respective projects/units
- Receive documents packages, mails, etc. and deliver to the concerned staff/ project.
- Perform basic clerical tasks, such as systematically arranging letters, memoranda, invoice and other indexes documents according to an established (easy to refer) system
- Maintain the formal outgoing and incoming letters protocol including the numbering system and a system for filling
- follow up and facilitate payments for utilities such as landline telephone, internet electricity and other related matters.
- Prepare procurement payment requests, obtain approval and follow up to ensure timely preparation of check
- Manage the meeting rooms, conference telephone and LCD Projector and facilitate as needed.
- Compose letters memoranda & fax messages as requested
- Translate briefs, questionnaires and other documents.
- Organize and make arrangements for meeting and appointments
- Monitor and keep up to date records of petty cash fund float and initiate petty cash replenishment when the fund reaches its minimum balance
- Cooperate for any kind of petty cash count by assigned person at any time
- Organize disseminations, workshop, training (organizing invitations and RSVPs preparing table tents, banners, publication stands etc.
- Carryout other similar activities assigned by Supervisor
Job Requirements
- Bachelor’ degree in Secretarial Science/ Business Administration / Management and a minimum of 4 years experience
- Professional experience working in the NGO sector or public health related international organization including communications with overseas.
- Strong organizational skills attention to detail and ability to work both independently and collaboratively with national and international colleagues.
- Ability to work in a fast paced, multicultural environment
- Expertise with MSOffice application and web based communications
- proficiency in written and oral English is required
How to Apply
Applicants who meet the above requirements can apply through the following address within 7 consecutive working days from 8:00am-5:00pm starting from the date of this announcement. You can send your non-returnable C.V., application letter outlining how your previous work experience and skills fit to this vacancy and a copy of other supporting documents and salary expectations drop by our office physically. Only short listed applicants will be contacted.
Address
Population Council
Heritage Plaza Building 4th floor
Near Brass Hospital, opposite the Tanzania Embassy on the Bole Medhanealem Road
Tel 0116631712/16
Po.Box: 25562 code 1000
Addis Ababa
More Information
- Job City Addis Ababa
