ADMIN/HR INTERN (NATIONAL POSITION) 109 views0 applications


INTERNSHIP OPPORTUNITY

HR/ADMIN INTERN_HARGEISA

08/10/2019

ACTED Somalia

HR Department

Last Update

October 2019

Department: ADMIN/HR

Position: ADMIN/HR Intern

Direct Hierarchy: ADMIN/HR Officer

Location: Hargeisa

Starting Date: November 2019

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Their 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

Position profile

Under the direct supervision of the ADMIN/HR Officer, he/she is responsible for assisting in day-to-day operations of the human resources and administrative functions in the mission.

Main responsibilities:

  • Recruitment

o Assist with recruitment and Interview process i.e circulate vacancy announcements for new recruitments of National staff through contacted NGO’s, career websites, newspaper,

o Schedule meetings and interviews as requested by the Admin/HR Manager or Admin/HR officer

  • Correspondences IN and OUT

o Internally manage the IN correspondences by creating and labelling folders

  • Immigration and Ministry

o Assist in following up matters with the VISA and Work Permit

  • General HR

o Update the field Teams with HR information i.e. information to be posted on the notice boards.

o Ensure that staff personnel folders are complete with all documents/contents as per ACTED policies (contract, CV, Application letters, Interview Records, Leave forms, certificates, diploma and other required documents;

o Assist the AHRO in filing of all processed HR papers and documents into appropriate files.

o Assist in regularly updating the staff leaves Follow up and planning

o Assist with the preparation and updates of staff data bases with the relevant information.

o Follow up of ACTED standard HR /Admin system and procedures.

o Follow up of staff Appraisal forms and assist the HR Officer in categorizing and filing it accordingly as per ACTED HR Manual

o Assist the AHRO on the follow up of the timesheets, payslips and leave forms at the base

o Contact the staff that have made mistakes on their attendance sheets for correction.

  • Support the ADMIN/HR Department colleagues in daily relevant activities
  • Any other duties as assigned by the line manager or the ADMIN/HR Manager

Requirements

  • Bachelor’s degree in Human Resources Management or related field
  • Working knowledge of Labour Laws is a plus
  • Proficiency in Microsoft Office applications.
  • Very strong personality and organizational skills
  • Excellent verbal and written communication skills
  • A good team player
  • High level of commitment to duty, and discipline.
  • Strong focus on impact
  • Unquestionable level of integrity.
How to apply:

Application Procedure

Qualified nationals with the required skills are invited to submit their applications accompanied by detailed curriculum vitae detailing three work related referees and contacts to [email protected] and received on or before 5.00PM on 23rd October 2019

Please note that only the shortlisted candidates will be contacted.

ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.

ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behavior and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

ACTED is an Equal Opportunity Employer.

More Information

  • Job City Hargeisa
  • This job has expired!
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ACTED (French: Agence d'Aide à la Coopération Technique Et au Développement), formerly 'Agency for Technical Cooperation and Development', is a French humaniarian NGO set up in 1993. It is a non-governmental, non-political and non-profit organization committed to supporting vulnerable populations across the world. ACTED’s teams take action in 35 countries, responding to emergency situations, supporting rehabilitation projects and accompanying the dynamics of development. ACTED develops more than 450 projects a year towards 8 million people, with a €160 million budget. The organization employs more than 400 international staff and over 4300 national staff. It is the second largest French NGO. The headquarters are based in Paris, France.

Approach and commitment

ACTED teams are devoted to supporting vulnerable communities throughout the world and accompanying them in building a better future by providing a response adapted to specific needs. By ensuring the link between Emergency, Rehabilitation and Development, ACTED’s teams guarantee that interventions made in a situation of crisis are useful and sustainable, because only long term support – by remaining in the area post emergency and involving communities – can end the poverty cycle and accompany populations on the road to development.

ACTED’s teams on the field are implementing more than 450 projects in those fields: responding to emergencies and building disaster resilience, food security, health promotion, education and training, promoting inclusive and sustainable growth, economic development, microfinance, institutional support and regional dialogue, cultural promotion.

With its experience working closely with vulnerable communities at the heart of situations that they live in throughout the world, ACTED contributes to reaching the Sustainable development goals (SDGs) and is engaged in the definition of the sustainable development goals, advocating for an integrated approach, co-construction and global partnership.

In association with several French, European and International partners, ACTED is committed to promoting and developing innovative approaches and initiatives, humanitarian principles, new forms of solidarity and convergences between private and public actors and NGOs from the North and the South covering themes such as aid efficiency and transparency, evaluation, information and coordination of humanitarian emergencies, promotion of local governance and civil society strengthening, sustainable access to income and microfinance, prevention and reduction of catastrophes, the link between development aid, sustainable development and social business, food security, etc.

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0 USD Hargeisa CF 3201 Abc road Full Time , 40 hours per week Agency for Technical Cooperation and Development (ACTED)

INTERNSHIP OPPORTUNITY

HR/ADMIN INTERN_HARGEISA

08/10/2019

ACTED Somalia

HR Department

Last Update

October 2019

Department: ADMIN/HR

Position: ADMIN/HR Intern

Direct Hierarchy: ADMIN/HR Officer

Location: Hargeisa

Starting Date: November 2019

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Their 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

Position profile

Under the direct supervision of the ADMIN/HR Officer, he/she is responsible for assisting in day-to-day operations of the human resources and administrative functions in the mission.

Main responsibilities:

  • Recruitment

o Assist with recruitment and Interview process i.e circulate vacancy announcements for new recruitments of National staff through contacted NGO’s, career websites, newspaper,

o Schedule meetings and interviews as requested by the Admin/HR Manager or Admin/HR officer

  • Correspondences IN and OUT

o Internally manage the IN correspondences by creating and labelling folders

  • Immigration and Ministry

o Assist in following up matters with the VISA and Work Permit

  • General HR

o Update the field Teams with HR information i.e. information to be posted on the notice boards.

o Ensure that staff personnel folders are complete with all documents/contents as per ACTED policies (contract, CV, Application letters, Interview Records, Leave forms, certificates, diploma and other required documents;

o Assist the AHRO in filing of all processed HR papers and documents into appropriate files.

o Assist in regularly updating the staff leaves Follow up and planning

o Assist with the preparation and updates of staff data bases with the relevant information.

o Follow up of ACTED standard HR /Admin system and procedures.

o Follow up of staff Appraisal forms and assist the HR Officer in categorizing and filing it accordingly as per ACTED HR Manual

o Assist the AHRO on the follow up of the timesheets, payslips and leave forms at the base

o Contact the staff that have made mistakes on their attendance sheets for correction.

  • Support the ADMIN/HR Department colleagues in daily relevant activities
  • Any other duties as assigned by the line manager or the ADMIN/HR Manager

Requirements

  • Bachelor’s degree in Human Resources Management or related field
  • Working knowledge of Labour Laws is a plus
  • Proficiency in Microsoft Office applications.
  • Very strong personality and organizational skills
  • Excellent verbal and written communication skills
  • A good team player
  • High level of commitment to duty, and discipline.
  • Strong focus on impact
  • Unquestionable level of integrity.
How to apply:

Application Procedure

Qualified nationals with the required skills are invited to submit their applications accompanied by detailed curriculum vitae detailing three work related referees and contacts to [email protected] and received on or before 5.00PM on 23rd October 2019

Please note that only the shortlisted candidates will be contacted.

ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.

ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behavior and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

ACTED is an Equal Opportunity Employer.

2019-10-24

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