Pact works across multiple sectors and actors to combat corruption, promote democracy and improve health. Our funding partners run the gamut from the U.S. Government to private foundations to corporations, and our on-the-ground partners include Nigerian ministries and civil society organizations focused on advocacy, democracy and health.
Since 2005, Pact has helped forge partnerships between government and civil society, resulting in the passage of four significant national bills to fight corruption, including 2011’s landmark Freedom of Information Act.
In 2012, we worked with 96 local Nigerian partners, equipping them to improve internal processes and broaden their support.
Admin Intern
Description:
Duration: 7 months
Pact West Africa seeks a highly motivated intern who is willing to learn and acquire skills over a period of 7 months.
Position Summary: Supports general office functions including administrative, logistics, procurement and maintenance of assets. She/he helps ensure that office communications run smoothly, both internally, with beneficiaries and the public.
Responsibilities:
- Take all incoming calls, routing them efficiently, taking/delivering messages in a timely and professional manner.
- Handle visitors, directing them to appropriate staff in an orderly manner (properly alerting staff).
- Provide program and Pact information verbally and written to visitors and in response to phone/mailed requests.
- Assist conference/workshop/meeting participants by providing materials, refreshments and other needs.
- Open, sort, and distribute mail and ensure timely and appropriate routing to staff.
- Ensure that outgoing mails are logged/registered and delivered by drivers, including express mail.
- Preserve office records by filling all correspondence in the adequate folders
- Reserve and keep detailed records of conference room usage/bookings ensuring that there is no clash for all staff activities/meetings.
- Take minutes and attendance during meetings.
- Provide general support to the operations unit.
- Assist in staff and visitors’ travel management.
- Provides support in organizing staff and visitors travel, including hotel reservation and logistics coordination.
- Support the office with printing, copying and binding of documents for official use.
- Ensure general filing of documents.
- Any other tasks assigned by supervisor.
Minimum Qualification:
- Bachelors Degree in Administration, Social Science or any related field.
- 1 year experience in similar role.
- Ability to communicate in English, is desirable.
- Proficient in the use and application of Microsoft office and telephone protocol.
- Good communications skill.
- Ability to meet deadlines and work under pressure.
Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors. Qualified female candidates are strongly encouraged to apply
Method of Application
Interested and qualified candidates should submit their resume/CV and cover letter on their suitability to: [email protected]. The deadline for submission is close of business on Friday 22nd February 2019, however applications will be considered on a rolling basis. All CV’s/resume/applications MUST be in either word format or PDF. Applicants MUST indicate the position applied for on the SUBJECT of the mail. Note that only short-listed candidates will be contacted.
More Information
- Job City Abuja
