Administration and Compliance Manager Somalia 342 views5 applications

JOB VACANCY ANNOUNCEMENT

Title: Administration and Compliance Manager Somalia

Type of position: International

Location of work: Somalia at least 50%. Kenya rest of the time

Reports to: CISP Regional Office / HQ

Supervises: Admin team in Somalia

Start of work: January 2020

Duration: 2 years with possibility of renewal

Background Information

CISP is an equal employment opportunity employer with its Headquarters in Rome.

Currently CISP has various field offices, including a Regional office in Nairobi. CISP Somalia carries out projects in area of aid and development by supporting national authorities and CSOs to provide quality, equitable, transparent and accountable services in the sectors of health and nutrition, education, protection, peacebuilding and emergency response.

CISP Somalia has its main office in Mogadishu and sub offices in Galkayo, Guriceel, Eldere and Harardere. CISP Somalia office is coordinated by CISP East Africa Regional Office in Nairobi, which provides support to country programmes in both Somalia and Kenya.

Objectives

To support CISP Somalia Office, ensuring quality program coordination with respect to administrative functions including accounting, budgeting, procurement, reporting. To strengthen CISP’s administrative staff in Somalia ensuring compliance of CISP’s Management System and Code of Conduct.

Role and Responsibilities

Supervision of administrative related functions of programs and offices in the field

· To provide the Regional Office/HQ with information related to Finance and Administrative functions;

· To Provide clear support systems for the programmes in terms of logistics and financial monitoring;

· To maintain good links between the Administrative functions and the Programmes;

· To ensure CISP offices in Somalia conduct activities as per approved funds and timely avail quality financial supporting documents;

· To support the recruitment of new staff guaranteeing all standard and procedures are in place;

· To support the roll out and implementation of the updated financial and HR manuals, tools and programs.

Program and Grant management

· Ensure quality financial management of all grants and projects implemented in Somalia, according to CISP’s rules and policies and donor’s requirements.

· Ensure quality management of contracts (sub agreements, MOUs, procurements, HR, consultancies etc.)

· Ensure continuous conducive relations with donors and partners for matters pertaining to quality financial monitoring and reporting;

· Ensure adequacy of processes of external evaluations and audits;

· In accordance with Program staff and Regional office, establish, plan and monitor the cofounding strategy in coherence with donors’ requirements and CISP’s policy.

Program Administration

· Ensure HR management is in line with needs and requirements. Support the development of programme staff structures and HR resource Planning, initiate recruitment of staff, monitor their performance and act accordingly, identify capacity building needs and guarantee provision of trainings accordingly.

· Ensure Financial systems, tools, management, reporting, flows etc. are in line with needs, standards and requirements.

· Ensure Financial plans, reports are updated and shared.

· Ensure, procurements are conducted in line with CISP’s and donors’ standards.

· Ensure funds requests, funding documentation, cash flow and cash transfers are timely and adequately done and shared with the Regional office

· Ensure relationships with banks are in order

· Monitor expenditures and value for money

· Ensure all financial risks related to the program are identified, early warning and mitigation measures are in place.

Program Operations

· Ensure adequate office and base management

· Ensure SOPs are in place, updated and enforced

· Ensure logistics and movements including expat missions are smooth and up to standards

· Be up to date on requirements, continuously assess needs and inform the program

· Ensure field finance and admin offices and teams are adequately staffed, supported, supervised, trained and equipped.

· Ensure Registration, taxations and other legal and financial requirements are timely completed and in line with in land requirements.

Internal Reporting

· Submit monthly financial reports related to the financial status of the Somalia program according to HQ template

· Keep updated CISP financial accounting system

· Prepare and update the Structural and HR budgets for shared costs according to the organization available resources.

Profile Required

Educational:

• At least a master’s degree in one of the following relevant fields: development and cooperation, administration, business, social and political sciences, humanitarian and international affairs, management of non-profit organization and programs with at least 7 years of experience.

Technical / Professional:

• Experience in managing, implementing, and monitoring complex grants above 5 Million USD.
• Experience in financial management, grant management, budget management, HR and procurement management, managing offices and teams, operations and compliance
• Experience in writing concepts and proposal budgets and financial reports
• Ability to develop the capacity of personnel and partners, solve problems and mediate conflicts
• Ability to facilitate and coordinate meetings, workshops and trainings
• Fluent written and spoken English. Somali is a plus
• Knowledge of Accounting and financial reporting programs
• Interest and capacity to keep up to date on financial matters and guidelines

Personal:

• Good communication skills: oral and written (English, Somali is an asset)
• Ability to maintain consistent high standards of professional behaviour and achievement when working alone and in a team
• Proactiveness and problem solving
• Critical thinking
• Self-motivated, able to work unsupervised and under pressure
• Able to motivate teams and bring the best out of people
• Accuracy and Attention to details
• Ability to work under pressure
• Excellent time management and ability to meet deadlines
• Capacity to mentor, train, explain and support finance and program team