Administration and Finance Officer, Ethiopia 395 views0 applications

Finance and Administration Officer, Ethiopia

About Viamo

Mobile technology is revolutionizing how organizations engage with their end users. More than 96% of the world’s population has access to a mobile phone, meaning it is now possible to reach nearly every single person on the planet. Yet 3 billion people living in emerging markets still lack access to relevant, timely, and engaging information in their local languages, and their voices remain underheard. The organizations that serve them lack the technology and capacity to reach them, and many are unaware of the power of mobile technology to meet their organizational goals.

Viamo connects individuals and organizations using digital technology to make better decisions.

With more than 35 million people reached in 2021 alone, we are well on our way to meeting our goal of reaching 50 million people annually by 2023.

About the role

You will provide Finance and Administrative support to the Viamo Ethiopia office in a full-time capacity.

Key Responsibilities

Financial Management and Support:

Administer and monitor the financial system in order to ensure that the finances are maintained in an accurate and timely manner;

• Ensure compliance with the internal and external financial and accounting policies & procedures;
  • Post all transactions on Quickbooks
  • Perform bank reconciliations on Quickbooks
• Ensure preparation of reports to send to the central Finance team for consolidation and treatment
• Assist in reviewing and maintaining financial documents;
• Review the monthly project invoices for correct allocation;
• Management of monthly payroll;
• Ensure local tax preparation, declaration, monthly computations, and payments – all remittances including VAT and WHT as needed;
• Support project or organizational audit.

Cash Management;

• Manage petty cash in the office, ensuring compliance from program staff;
• Update financial spreadsheets with daily transactions;
• Prepare and request monthly cash flow for the operational and functional expenses of the Ethiopia office with the Country Director;
• Prepare local payments following the procedure (payment voucher + backup, signature process and request of authorization payment);
• Track tax payments for remittances;
• Conduct reconciliation on monthly basis for control purposes and submit all project-related receipts and invoices to Finance and Administration;
• Track and reconcile bank statements;
• Support processing of monthly payroll and keep organized records.

Local Vendor’s supplies and management;

• Collect and document proformas for needed service or purchase;
• Prepare contracts and purchase orders for services, resources, or materials;
• Follow up delivery and certification of goods received;
• Communicate with suppliers and consultants on financial matters including follow-up on payments to creditors;
• Oversee the purchase of equipment;
• Create and manage frequent suppliers database;
• Liaising with recording studios to ensure quality work is received in a timely manner;
• Follow up with the team on the status of Translation and recording work and any changes;
• Conduct a thorough review of translation and audio files;
• Ensure translations and recording meet set standards.

Office Administration:

• Perform general office clerk duties and errands;
• Organize travel by booking accommodations and reservations needs as required;
• Organize office team monthly meetings and other events as necessary;
• Prepare and maintain contracts, correspondences, and documentation;
• Carry out general office administration services;
• Adequately following up with Ethio-telecom and Viamo local and global tech team for a speedy resolution of issues;
• Maintaining good relationships with Ethio-telecom and other stakeholders relating to Viamo’s technology infrastructure.

Additional Duties:

• Perform such other related duties as assigned by the Country Director

Key Performance Indicators

• Financial Management and Support
  • Accurate monitoring of the financial system
    • Bank account reconciliations are up to date and match the cash book
    • Ethiopia Expenses folder on Drive (bills and payments) has all expense receipts and is up to date
    • Monthly cash flow requests sent in on time (by the 10th of each month)
• Effective cash management
  • Petty cash
    • Balance expenses within petty cash
• Effective logistics support
  • office coordination
  • Transport coordination
• Ensuring communication between and among Ethiotelecom, and local and global tech team
• Ensuring timely delivery of recordings and translations that meet set standards.

Team and Reporting Structure

• Reports to Country Director, Ethiopia

Profile

Required

• A successful candidate must possess a Bachelor’s Degree in Finance/Commerce/Accounting/Administrative Support;
• At least 3 years of working experience in a related field;
• Detailed knowledge of current accounting and tax practices in Ethiopia
• Excellent communication and interpersonal skills
• Excellent computer literacy skills, including skills in Word, Excel, PowerPoint, and Google cloud.
• Excellent oral and written communication skills in English, and Amharic
  • Competency in other Ethiopian languages will be an added advantage
• Ability to work flexibly and with tight deadlines
• Honest and trustworthy

Viamo is an Equal Opportunity Employer. We value diversity and encourage applications from all candidates. We believe that diverse perspectives help our teams to create innovative solutions and understand our global clients’ needs. In alignment with our values, we are committed to recruiting and retaining a diverse global workforce without discrimination.