Administration and Logistics Officer in Tunisia 149 views0 applications

TASKS:

-Support the Country Finance Manager, in coordination with the local accountant (under recruitment) and the relevant support staff, in the maintenance of documents relating to the project activities, reporting and organization’s archive;

-Support the Project Managers in the accounting of the project in relation to: forecast budget and follow-up, accounting management, partner’s expenditures control, budget modification, monthly cash-flow;

-Control and archive administrative and supporting documents (list of beneficiaries, procurement procedures, photographic documentation, visibility of the project)

-Scan and double-check the accounting records and for preparation to future audit;

-Organizing the offices and the archives: paper and digital (projects documents as well as other documents such as contracts, reception fees and any other relevant document).

-Support the Project managers: supervising the supplies according to the internal procedures and those of the different donors;

-Supporting the projects managers in the preparation of tenders;

-Managing the transport, ensuring an effective and safe transport planning, the regular update of all documents regarding registration/insurance,

-Promoting local volunteerism in disaster risk reduction, prevention and response;

-Promoting the participation of GVC in relevant volunteering-related networks and events,

-Training local volunteers on organization and implementation of volunteer-based activities, when applicable;

-Promoting partnerships and collaboration between local and European organizations;

-Drafting and publishing articles describing volunteer’s experience in the field;

-Gathering audio-visual materials to be used in public awareness activities in the volunteer’s local community in Europe;

-Organizing and carrying out a public awareness activity, in coordination with the NGOs partner of the project, once back in Europe.

-The EU Aid Volunteer shall perform other duties, as required.

REQUIRED COMPETENCES:

Studies

Political Science, International Cooperation and development, Business Management, or Accountancy;

Languages

Fluent in English and French, both written and spoken;

Skills

Planning, organization and resolution capacities;

Experience in logistics management in emergencies;

Good knowledge of procurement procedures and management procedures of different Institutional donors;

Adaptability;

Team working;

Intercultural awareness and respectful attitude towards other customs and traditions;

Experiences 1 year of working experience in relevant fields;

Desirable previous experience in developing countries;

Prior volunteer experience is an asset.

ELIGIBILITY AND EXCEPTION CRITERIA:

Length of Apprenticeship:

· 6 months;

Apprenticeship duty station:

· Bologna or Milan, Italy, WeWorld-GVC HQ;

Conditions of service during the Apprenticeship:

· A monthly Subsistence Lump Sum (547,12 Euro per month) intends to cover basic needs and local transport; · A contribution for the accommodation in Bologna or Milan is foreseen; · The working calendar will be corresponding to the agenda and system established in the HQ; · For each month of voluntary activity two days of rest are foreseen;

Hosting Organization:

· The Hosting Organization for the present deployment is GVC Tunisa;

Length of Deployment:

· 6 months;

Deployment duty station:

Tunis, Tunisia.

Conditions of service during deployment:

· A monthly Subsistence Lump Sum (259,74 Euro per month) intends to cover basic needs and local transport. · In addition, for each month of deployment 100 euro of post deployment resettlement allowance are foreseen. · Accommodation, Visa fees, insurance and airfares will be covered directly by sending and/or hosting organization. · The working calendar will be corresponding to the agenda and system established in the field. · For each month of voluntary activity two days of rest are foreseen, in addition to public holidays. It is highly recommended not to use the rest days during the first and the last month of deployment.

Conditions related to in-presence training:

· If a candidate volunteer is working outside of the EU, travel costs will be fully covered if EU citizens legally reside in a non-EU country for long-term or forever (i.e. who live in that country); · EU citizens who are on a temporary assignment in a third country that lasts more than 18 months; On the contrary, only travel costs from an EU country to the training venue shall be covered if: · EU citizens on a temporary assignment in a third country that lasts less than 18 months; · EU citizens selected by the same organization or affiliate with which they have an on-going assignment in the third country if this assignment is longer than 18 months;

Please note that more than one candidate per position will attend the training, to create an additional pool to cover drop-outs and unforeseen needs.

DEPLOYMENT:

01/02/2021

CONDITION OF SERVICE:

Length of Apprenticeship:

· 6 months;

Apprenticeship duty station:

· Bologna or Milan, Italy, WeWorld-GVC HQ;

Conditions of service during the Apprenticeship:

· A monthly Subsistence Lump Sum (547,12 Euro per month) intends to cover basic needs and local transport; · A contribution for the accommodation in Bologna or Milan is foreseen; · The working calendar will be corresponding to the agenda and system established in the HQ; · For each month of voluntary activity two days of rest are foreseen;

Hosting Organization:

· The Hosting Organization for the present deployment is GVC Tunisa;

Length of Deployment:

· 6 months;

Deployment duty station:

Tunis, Tunisia.

Conditions of service during deployment:

· A monthly Subsistence Lump Sum (259,74 Euro per month) intends to cover basic needs and local transport. · In addition, for each month of deployment 100 euro of post deployment resettlement allowance are foreseen. · Accommodation, Visa fees, insurance and airfares will be covered directly by sending and/or hosting organization. · The working calendar will be corresponding to the agenda and system established in the field. · For each month of voluntary activity two days of rest are foreseen, in addition to public holidays. It is highly recommended not to use the rest days during the first and the last month of deployment.

Conditions related to in-presence training:

· If a candidate volunteer is working outside of the EU, travel costs will be fully covered if EU citizens legally reside in a non-EU country for long-term or forever (i.e. who live in that country); · EU citizens who are on a temporary assignment in a third country that lasts more than 18 months; On the contrary, only travel costs from an EU country to the training venue shall be covered if: · EU citizens on a temporary assignment in a third country that lasts less than 18 months; · EU citizens selected by the same organization or affiliate with which they have an on-going assignment in the third country if this assignment is longer than 18 months; Please note that more than one candidate per position will attend the training, to create an additional pool to cover drop-outs and unforeseen needs.