Administrative and Finance Assistant (Re-Advertisement) 218 views4 applications

Overview

WUSC – World University Service of Canada – is a leading Canadian non-profit organization in international development, committed to providing education, employment and empowerment opportunities that improve the lives of millions of disadvantaged youth around the world. WUSC is working in partnership with Windle International Kenya (WIK) to implement the Kenya Equity in Education Project (KEEP-II), which operates from April 2017 to March 2022.

Job Role

The World University Service of Canada seeks an experienced, dynamic individual to support the Administrative and Finance function at WUSC Kenya.

Specific Duties

Work closely with the Finance and Operations Team in the following areas

Administration and HR

• Support the preparation of contracts;

• Manage ( and be seated at ) the front office;

• Organize and prepare for meetings / manage the meeting rooms;

• Support to office assets management and inventory/ maintenance of records on assets management

• Custodian for management of office stationery supplies including maintenance of stock list of stationery, of stationery as required by staff and keeping a log of distribution.

• Support the HR function

Procurement

· Support the procurement office for execution of procurement processes; ensuring procurement guidelines are implemented

· Support the development and implementation of procurement plans and tracking systems.

· Plans, organizes and supports the bid solicitation process including drafting and floating RFQ and RFP’s

· Participate on the bid evaluation committees, ensures the integrity of the competitive process and exercises appropriate judgment and tact while ensuring to protect confidential information

· Ensure timely delivery of goods and services

· Maintain updated records of all procurement related documentation

Finance

· Validate financial documents (Payment request, Requisition, and Travel Request, etc.) by ensuring correct procedures have been followed.

· Validate financial documents (Payment request, Requisition, and Travel Request, etc.) by ensuring that all supporting documents are attached

· Performing timely monthly closing review and checks

· Ensure finance stamp in all related documents and all transactions are booked properly

· Ensure that all validated document transfer to system on daily basis

Qualifications and Experience

Education

· Undergraduate degree in Finance, Business Administration, Commerce or equivalent

· Qualification in accounting will be an advantage

Experience

· Minimum 3 Years work experience in a finance / accounting administration and procurement;

· Experience in a similar role will be an advantage

· Excellent organizational skills

· Able to conduct rigorous checks on data and documentation.

· Excellent communication skills – able to communicate and report both orally and in writing.

· Ability to work on own initiative as well as part of a team

· Communicates honestly, openly, and consistently. Shares information appropriately

· Problem solving skills and self-management – able to form creative solutions in problem solving.

· Ability to manage multiple priorities and work under pressure.

· Good interpersonal skills and the ability to work