Administrative Assistance 108 views0 applications

Responsibilities & Duties:

Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes

Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.

Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

Provides information by answering questions and requests.

Completes operational requirements by scheduling and assigning administrative projects; expediting work results.

Implement and monitor programs as directed by management, and see the programs through to completion

Generate memos, emails and reports when appropriate

Answer incoming calls and assume other receptionist duties when needed

Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors

Prepare agendas for meetings and prepare schedules

Record, compile, transcribe and distribute minutes of meetings

Minimum Requirements:

Bachelor’s degree, preferably in a related field such as but not limited to social studies, development studies, peace studies, political science or a related field.

At least 2 years of professional experience in civil society or developmental program.

knowledge of operation of standard office equipment.

knowledge of clerical and administrative procedures and systems such as filing and record keeping

knowledge of principles and practices of basic office management

Essential computer literacy (word, excel and internet)

Ability to write clear and well-argued.

Strong organizational skills and ability to manage efficiently multiple priorities, deadlines and tasks with attention to details.

Strong reporting skills.

Fluency in English with excellent verbal and written communication skills.

Arabic is an asset.