Administrative Assistant, Cairo 314 views0 applications

Administrative Assistant – ( 1901783 )

Grade : G6

Contractual Arrangement : Fixed-term appointment

Contract duration : 2 years (Extension is subject to availability of funds, satisfactory performance and continuing need for the position)

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Job Posting : Apr 18, 2019, 10:12:39 AM

Closing Date : May 9, 2019, 11:59:00 PM

Primary Location : Egypt-Cairo

Organization : EM/RDO Office of The Regional Director

Schedule : Full-time

IMPORTANT NOTICE:

OBJECTIVES OF THE PROGRAMME Located within the RDO, the mission of Compliance, Risk Management and Ethics (CRE) is to systematically identify risks, and by topic area, maintain a risk register record, evaluate it according to its likely impact and probability and actively have it managed by risk management owners. The CRE will seek to periodically review, assess and integrate internal control compliance into all policies and managerial decisions. The CRE will promote and uphold the highest organizational standards, codes of conduct and core values. The CRE will liaise independently with internal parties cross the different levels of the Organization, developing and presenting to the Regional Director its annual work plan of delivery of compliance and risk management across the Region.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties:

1) Risk Management related tasks:

1. a) Provide support and assist in the coordination of risk assessment and risk reporting with Budget centers
2. b) Administers EMRO and BudgetCenter risk registers on a periodic basis as required by WHO policy.
3. c) Provide support and assist in trainings provided to Budget Centers on risk management topics and Risk Management processes

2) Compliance related tasks:

1. a) Prepare and perform compliance controls on selected organizational processes and areas such as inter alia Procurement, Human Resources, Programme Implementation modalities, Finance and Budget and Travel.
2. b) Administer the issuance and creation of periodic reports to BCs and EMR Senior Management on compliance
3. c) Assist and actively cooperate with Budget Centers on analyzing and consolidating compliance data and statistics, identifying bottlenecks and proposing corrective measures
4. d) Assist in preparing draft policy and procedural guidance
5. e) Prepare presentations and documents in support of compliance analysis, reporting, process improvement and organization outreach
6. f) Arrange and assist in periodic presentations on compliance matters to all staff and budget centers
7. g) Maintain the compliance sharepoint and intranet site

3) Perform any other assigned duties.

Achievement Activities Include:

• Advise colleagues about possible solutions, to various compliance and risk management issues.
• Effective review and analysis of various transactions and reliable financial reporting.
• Sound advices on administrative and project/programme management information and GSM workflows and processes.-

Contribution to the development of enhanced guidelines and procedures to facilitate effective work processes.-

Contribution to the efficient work results

REQUIRED QUALIFICATIONS

Education Essential: Completion of secondary education supplemented by additional training in accounting, audit, risk management, governance and/ or compliance.

Desirable: University degree in finance, business administration, social sciences, law or related field is an asset

Experience Essential: At least 8 years’ experience in administrative management, audit, internal control and/or compliance

Desirable: Relevant experience in the UN system. Knowledge of internal control and risk management concepts, methods and techniques. Experience in developing, monitoring, assessing, and managing compliance and risk management programs

Skills

• Excellent knowledge of WHO rules, manuals, practices, procedures and general accounting principles
• Experience and expertise in the design and use of accountability mechanisms.
• Excellent analytical skills with strategic focus.
• Strong written and oral communication skills, including strong skills to interact with tact and diplomacy.
• Ability to maintain good working relationships with colleagues and other stakeholder

WHO Competencies

WHO global Competencies model at

Teamwork

Respecting and promoting individual and cultural differences

Communication

Producing results

Moving forward in a changing environment

Use of Language Skills Essential: Expert knowledge of English. Expert knowledge of Arabic.

Desirable: Intermediate knowledge of French.

REMUNERATION WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at EGP 221,416 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: . Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO’s operations please visit:

• WHO is committed to workforce diversity.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.