Administrative Assistant Dar es salaam 191 views0 applications

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff include experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries. Currently, we are seeking suitably qualified candidates to fill in Administrative Assistant in Dar es salaam for its EpiC project in Tanzania

The Meeting Targets and Maintaining Epidemic Control (EpiC) is a 5 year global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Agency for International Development (USAID), dedicated to achieving and maintaining HIV epidemic control. The project provides strategic technical assistance and direct service delivery to break through barriers to 95-95-95 and promote self-reliant management of national HIV programs by improving HIV case-finding, prevention, and treatment programming. In Tanzania, EpiC will be implementing an HIV service delivery project among key and priority populations, adolescent girls and young women; and orphans and vulnerable children which aims to reduce HIV infections in pursuit of reaching 95-95-95 goals.  To achieve this goal, the program will support targeted prevention and case finding strategies at community level amongst the targeted populations.

Job Description

The Administrative Assistant will manage office support operations and provide administrative and financial management support to EpiC staff and offices. He/she will provide administrative support to the office; coordinate travel, procurement and logistics for EpiC staff and activities; manage files and other data within office; supervise drivers and coordinate vehicle fleet and ensure compliance with FHI 360, PEPFAR and USAID roles and regulations.

Specific duties include:

• Providing support to and coordinating project administrative activities within FHI 360 and USAID guidelines and regulations.
• Ensuring accurate keeping of all records for assigned offices.
• Preparing payment vouchers and other related documentation as needed.
• Responsible for the filing of payment vouchers, supporting documentations, workshop and travel retirements.
• Serve as point of contact for logistical and administrative needs in assigned offices.
• Coordinating all administrative support services for office(s) (as relevant).
• Coordinating logistical organization of workshops/seminars/conferences and trainings for partners and clients.
• Preparing workshops schedule/payment to participants.
• Keep proper office records/filings as appropriate.
• Coordinate all travel details/logistics for EpiC staff, consultants and other visitors including booking hotel accommodations and arranging for airport and hotel pick-ups.
• Coordinate all records and storage of supplies for assigned offices.

Minimum Requirements

• BS/BA degree in Accounting, Finance and Business Administration with 1-3 years’ relevant experience; OR
• Advanced Diploma in similar field with 3-5 years’ relevant experience.
• Ability to work with others and to develop and maintain compatibility among project staff, partners, and recipients of assistance.
• Demonstrated cultural sensitivity and sound understanding of the needs of KVP.
• Work independently with initiative to manage high volume work flow.
• Routine coordination with FHI 360 employees and consultants, on-site and in the field.
• Must have report writing skills and be able to communicate with impact.
• Strong organizational skills and ability to prioritize and handle pressure situations.
• Handle quantitative information with accuracy and precision; resourceful in gathering information.
• Must exhibit high levels of professionalism, integrity and ethical values at all times.
• Excellent organizational, time management and interpersonal skills

How to Apply:

FHI 360 has a competitive compensation package. Interested candidates may apply online by uploading his/her Application Letter, Curriculum Vitae (CV)/Resume, Photocopies of Certificates and Names and Addresses of three (3) referees

Only short-listed candidates will be contacted

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Please click here to continue searching FHI 360’s Career Portal.

FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.